EPA-42

[excerpted from: Federal Register: October 1, 2001 (Volume 66, Number 190)]

System Name: Inspector General's Operation and Reporting (IGOR) System Audit, Assignment, and Timesheet Files.

System Location: Enterprise Technology Services Division, Environmental Protection Agency, Research Triangle Park, NC 27711.

Categories of Individuals Covered by the System: OIG employees; individuals who request audits or special projects; names of individual auditees.

Categories of Records in the System: Incoming audit requests, assignment sheets, work papers, review sheets, and reports; incoming special project requests, assignment sheets, and memorandums or briefing materials; and OIG employee timesheets.

Authority for Maintenance of the System (includes any revisions or amendments): Inspector General Act of 1978, 5 U.S.C. app. 3.

Purpose(s): To assist the OIG in planning audits, investigations, and other operations of the OIG; monitoring OIG performance of its activities; and reporting results.

Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses: General routine uses A, D E, F, G, H, I, J, and K apply to this system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System:

Storage: In a computer database.
Retrievability: By assignment number, audit report number, the name and social security number of the assigned OIG auditor, or the name of the audit requestor.
The general assignment module contains records that are retrieved by assignment number, and the name and Social Security Number of the OIG employee performing the assignment.
Safeguards: Computer records are maintained in a secure, password protected computer system. All records are maintained in secure, access-controlled areas or buildings.
Retention and Disposal: Records are retained and disposed of in accordance with EPA Records Control Schedules, Inspector General Records, approved by the National Archives and Records Administration.

System Manager(s) and Address: Assistant Inspector General for Mission Systems, Office of Inspector General, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Notification Procedures: Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Records Access Procedure: Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Contesting Records Procedure: Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR Part 16.

Record Source Categories: Record subject, OIG supervisors, other EPA employees.

EPA-42

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