Establishment of New System of Records Notice for EZHIRE
[Federal Register: February 24, 2006 (Volume 71, Number 37)]
[Notices]
[Page 9543-9545]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr24fe06-76]
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ENVIRONMENTAL PROTECTION AGENCY
[OARM-2006-0101; FRL-8036-7]
Establishment of New System of Records Notice for EZHIRE
AGENCY: Environmental Protection Agency (EPA).
ACTION: Notice of Establishment of a New System of Records Notice for
EZHIRE.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5
U.S.C. 552a), the Office of Human Resources is giving notice that it
proposes to establish a new system of records, EZHire. This system of
records is a web-based hiring
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management system that collects, maintains, monitor, and track
individuals filing employment applications with U.S. EPA and to assess
recruiting goals and objectives.
DATES: Persons wishing to comment on this new system of records notice
may do so by April 5, 2006. Unless there is a further notice in the
Federal Register, this system of records will become effective on April
5, 2006.
ADDRESSES: Questions regarding this notice should be referred to Rose
Ann Clark, Office of Human Resources, Ariel Rios East Building, 1200
Pennsylvania Ave., NW., Washington, DC 20460.
FOR FURTHER INFORMATION CONTACT: Rose Ann Clark or (202) 564-7877.
SUPPLEMENTARY INFORMATION:
General Information
The EZHire system of records does not duplicate any existing
recruitment system of records. Details regarding the new system of
records are contained in this Federal Register Notice. The new system
is a web-based hiring management system for advertised vacancies that
allows individuals to file applications for employment with the U.S.
EPA in response to advertised position vacancy announcements. Access to
the system is restricted to authorized users and will be maintained in
a secure, password protected computer system, in secure areas and
buildings with physical access controls and environmental controls. The
system is maintained by the Office of Human Resources.
EPA has established an official public docket for this action under
Docket ID No. EPA-HQ-OARM-2006-0101. The official public docket is the
collection of materials that is available for public viewing at the OEI
Docket in the EPA Docket Center, (EPA/DC) EPA West, Room B102, 1301
Constitution Ave., NW., Washington, DC. The EPA Docket Center Public
Reading Room is open from 8:30 a.m. to 4:30 p.m., Monday through
Friday, excluding legal holidays. The telephone number for the Reading
Room is (202) 566-1744, and the telephone number for the OEI Docket is
(202) 566-1752.
An electronic version of the public docket is available through
EPA's electronic public docket and comment system, EPA Dockets. You may
use EPA Dockets at http://www.regulations.gov/ to view public comments,
access the index listing of the contents of the official public docket,
and to access those documents in the public docket that are available
electronically. Although not all docket materials may be available
electronically, you may still access any of the publicly available
docket materials through the docket facility identified above.
Dated: February 15, 2006.
Linda A. Travers,
Acting Assistant Administrator and Chief Information Officer.
EPA-56
System Name:
EZHIRE.
System Location:
Human Resources Office, Personnel Services Branch, United States
Environmental Protection Agency (EPA) 1200 Pennsylvania Avenue,
Washington, DC 20640.
Categories of Individuals Covered By the System:
Individuals filing applications for employment with the U.S.
Environmental Protection Agency in response to advertised position
vacancy announcements.
Categories of Records in the System:
Position vacancy announcement information such as position title,
series and grade level(s), office and duty location, opening and
closing date of the announcement, and dates of referral and return of
lists of qualified candidates; applicant personal data such as name,
address, social security number, date of birth, sex, veterans'
preference and federal competitive status; and applicant qualification
and processing information such as qualifications, grade level
eligibility, reason for ineligibility, referral status, and dates of
notification.
Authority for Maintenance of the System:
5 U.S.C. 1104, 5 U.S.C. 1302, 5 U.S.C. 3301, 5 U.S.C. 3304, 5
U.S.C., 3320, 5 U.S.C. 3327, 5 U.S.C. 3361, and 5 U.S.C. 3393;
Executive Order 9397 (Nov. 22, 1943).
Purpose(s):
The records are collected and maintained to monitor, track and rank
qualified individuals filing employment applications with the U.S. EPA
and to assess recruiting goals and objectives. EZHire will improve
time-to-hire cycle, it will comply with the security requirements of
Federal Information Security Management Act (FISMA), collect Equal
Employment Opportunity (EEO) data and facilitate ad hoc reporting.
General Routine Uses of EPA Systems of Records:
A. To the U.S. Office of Personnel Management, the Merit Systems
Protection Board, the Office of Government Ethics, the Office of
Special Counsel, the Federal Labor Relations Authority or its General
Counsel, the Equal Employment Opportunity Commission, to the extent
disclosure is determined to be relevant and necessary to carry out the
government-wide personnel management, investigatory, adjudicatory, and
appellate functions within their respective jurisdictions;
B. To a congressional office in response to a written inquiry made
by a congressional office at the request of the individual to whom the
record pertains;
C. To the appropriate Federal, State or local agency or responsible
authority, such information that is necessary and pertinent for
investigating or prosecuting a violation of, or for enforcing or
implementing a statute, rule, regulation, or order, when the
information indicates a violation or potential violation of law,
whether civil, criminal, or regulatory in nature, and whether arising
by general statute or particular program statute, or by regulation,
rule or order issued pursuant thereto;
D. To a court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to counsel or witnesses
in the course of civil discovery, litigation, or settlement
negotiations or in connection with criminal proceedings, when the U.S.
EPA is a party to the proceeding or has a significant interest in the
proceeding and the information is determined to be relevant and
necessary; and
E. To a consultant, person or entity who contracts or subcontracts
with the U.S. EPA, to the extent necessary for the performance of the
contract or subcontract. The recipient of the records shall be required
to comply with the requirements of the Privacy Act of 1974, as amended
(5 U.S.C. 552a).
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Records are stored in electronic media and paper format.
Retrievability:
Indexed and retrieved by name and social security number of
individual applicant.
Safeguards:
Electronic files are password protected and accessible only by
authorized personnel (Human Resources Specialist who are assigned to
this task). Network servers are located in a locked
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room with physical access limited to only authorized personnel such as
IT personnel.
Retention and Disposal:
Personal data that is collected from the individual is maintained
for two years after which all data is removed in accordance with
National Archives and Records Administration procedures.
System Manager(s) and Address:
Acting Director, Office of Human Resources, U.S. Environmental
Protection Agency, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.
Notification Procedure:
An Individual wishing to determine if they are named in this system
of records or gain access to records maintained in this system must be
a registered user. (If you have previously applied for employment enter
your online applicant User ID (or e-mail address) plus your Password to
view or edit the application, personal data or your resume.)
Record Access Procedures:
An individual wishing to determine if they are named in this system
of records or gain access to records maintained in this system must be
a Registered User.
Contesting Record Procedures:
An individual wishing to contest or amend information maintained in
this system should be a Registered User.
Record Source Categories:
None.
Information originates from position vacancy announcements, and
applications for employment submitted by individuals.
Exemptions Claimed for The System:
None.
[FR Doc. 06-1738 Filed 2-23-06; 8:45 am]
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