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Establishment of a New System of Records Notice for the Integrated Grants Management System

 [Federal Register: December 8, 2003 (Volume 68, Number 235)]
[Notices]
[Page 68387-68388]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr08de03-71]

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ENVIRONMENTAL PROTECTION AGENCY
[OEI-2003-0034; FRL-7595-7]
 
Establishment of a New System of Records Notice for the 
Integrated Grants Management System

AGENCY: Environmental Protection Agency.
ACTION: Notice.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the Office of Grants and Debarment is giving notice that 
it proposes to establish a new system of records, Integrated Grants 
Management System, Fellowship Module. This system of records is an 
automated information and award process used to review applications, 
determine eligibility and produce Fellowship award documents.

DATES: The proposed notice will be effective without further notice on 
January 20, 2004.

ADDRESSES: Questions regarding this notice should be referred to Kathie 
Herrin, Office of Grants and Debarment, Ronald Reagan Building, 1200 
Pennsylvania Ave NW., Washington, DC 20460.

FOR FURTHER INFORMATION CONTACT: Kathie Herrin, on (202) 564-5346.

SUPPLEMENTARY INFORMATION:

I. General Information

    The EPA Integrated Grants Management System (IGMS)--Fellowship 
Module system of records does not duplicate any existing Fellowship 
system of records. Details regarding the new system of records are 
contained in this Federal Register Notice. The new system is an 
automated information and award process used to review applications, 
determine eligibility and produce Fellowship award documents. The 
system does not change how the privacy of individuals is affected 
because release of Privacy Act protected information is handled in the 
same manner regardless of whether the information is contained in an 
electronic or hard copy form. Access to the system is restricted to 
authorized users and will be maintained in a secure, password protected 
computer system, in secure areas and buildings with physical access 
controls and environmental controls. The system is maintained by the 
Office of Grants and Debarment under the Office of Administration and 
Resources Management.
    EPA has established an official public docket for this action under 
Docket ID No. OEI-2003-0034. The official public docket is the 
collection of materials that is available for public viewing at the OEI 
Docket in the EPA Docket Center, (EPA/DC) EPA West, Room B102, 1301 
Constitution Ave. NW., Washington, DC. The EPA Docket Center Public 
Reading Room is open from 8:30 a.m. to 4:30 p.m., Monday through 
Friday, excluding legal holidays. The telephone number for the Reading 
Room is (202) 566-1744, and the telephone number for the OEI Docket is 
(202) 566-1752.
    An electronic version of the public docket is available through 
EPA's electronic public docket and comment system, EPA Dockets. You may 
use EPA Dockets at http://www.regulations.gov/ to view public comments, 
access the index listing of the contents of the official public docket, 
and to access those documents in the public docket that are available 
electronically. Although not all docket materials may be available 
electronically, you may still access any of the publicly available 
docket materials through the docket facility identified above.

    Dated: October 31, 2003.
Kimberly T. Nelson,
Assistant Administrator, and Chief Information Officer.
EPA-53

System Name:
    Integrated Grants Management System (IGMS)--Fellowship Module.

Security Classification:
    None.

System Location:
    Office of Grants and Debarment, Environmental Protection Agency, 
Ronald Reagan Building, 1200 Pennsylvania Avenue, NW., Washington, DC 
20460.

Categories of Individuals Covered by the System:
    Individuals (principle investigators and fellows) who request or 
have previously requested support from the EPA Fellowship programs, 
either individually or through an academic institution.

Categories of Records in the System:
    Fellow information includes name, social security number, address, 
name and address of sponsor school, and name of school advisor. 
Fellowship project information includes award date, duration, statutory 
and regulatory authorities, CFDA, and fiscal data. EPA contact 
information includes fellowship specialist and project officer.

Authority for Maintenance of the System:
    Federal Grant and Cooperative Agreement Act, 31 U.S.C. 6301 et 
seq.; Clean Air Act, 42 U.S.C. 1857 et seq.; Federal Water Pollution 
Control Act, 33 U.S.C. 1254 et seq.; Public Health Service Act, 42 
U.S.C. 241 et seq.; Solid Waste Disposal Act, 42 U.S.C. 6901 et seq.; 
Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. 136 et 
seq.; Safe Drinking Water Act, 42 U.S.C. 300j-1; Toxic Substances 
Control Act, 15 U.S.C. 2609, Comprehensive Environmental Response, 
Compensation, and Liability Act, 42 U.S.C. 9660.

Purpose(s):
    To assist EPA in conducting and documenting the receipt and review 
of applications and award of fellowship grants in response to 
solicitations issued by EPA program offices.

Routine uses of Records Maintained in the System Including Categories 
of Users and the Purposes of Such Uses:
    General routine uses A, B, C, D, E, F, G, H, and K apply to this 
system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Electronic databases and hard copy files.

Retrievability:
    Electronic files may be retrieved by all data elements in the 
database.

Safeguards:
    Electronic records are maintained in a secure, password protected 
electronic system. Paper records are maintained in locked file 
cabinets. All records are maintained in secure, access-controlled areas 
or buildings.

[[Page 68388]]

Retention and Disposal:
    Paper copies of awarded proposals are transferred to the Federal 
Records Center one year after closeout where they are retained for an 
additional six years in accordance with EPA records schedule 003 as 
approved by the National Archives and Records Administration. 
Electronic data will be retained and disposed of in accordance with EPA 
records schedule 009 pending approval by the National Archives and 
Records Administration.

System Manager(s) Address and Telephone Number:
    Kathie Herrin, Office of Grants and Debarment, Environmental 
Protection Agency, Ronald Reagan Building, 1200 Pennsylvania Avenue NW, 
Washington, DC 20460; (202) 564-5346.

Notification Procedure:
    Any individual who wants to know whether this system of records 
contains a record about him or her, who wants access to his or her 
record, or who wants to contest the contents of a record, should make a 
written request to the System Manager. Complete EPA Privacy Act 
procedures are set out in 40 CFR part 16.

Record Access Procedures:
    Requesters will be required to provide adequate identification, 
such as a driver's license, employee identification card, or other 
identifying document. Additional identification procedures may be 
required in some instances.

Contesting Records Procedures:
    Requests for correction or amendment must identify the record to be 
changed and the corrective action sought. Complete EPA Privacy Act 
procedures are set out in 40 CFR part 16.

Record Source Categories:
    Academic institutions, principal investigators, applicants, and EPA 
and other Federal agency personnel.

System Exempted From Certain Provisions of the Act:
    None.

[FR Doc. 03-30372 Filed 12-5-03; 8:45 am]
BILLING CODE 6560-50-P

 
 

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