Records Management Manual

Abstract

This Manual prescribes the requirements and responsibilities for conducting EPA's records management program to ensure that the Agency is in compliance with federal laws and regulations, EPA policies, and best practices. It is intended for Records Liaison Officers and records contacts, but is valuable for all EPA staff performing records management functions.

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Introduction
- Records Defined
- Records Lifecycle
- Records Trustworthiness
- Records Responsibilities
Chapter 1: Identifying Records
- Records
  - Records under FOIA
  - Sensitive Records
- Nonrecords
- Personal Papers
- Working Files
- Record Formats
  - Electronic Records
    - Electronic Reporting and Electronic Signatures
  - Verbal Communication
  - Special Media Records
Chapter 2: Scheduling Records
- Matching Records to Schedules
- Reviewing, Revising and Developing Schedules
- Approving Schedules
  - Internal Approval Process for All-Programs Schedules
  - Internal Approval Process for Program-Specific Schedules
  - NARA Approval
  - GAO Approval
Chapter 3: Active Records
- Creating and Receiving Records
- Capturing Records
  - Recordkeeping Systems
    - Special Considerations in Capturing Records
    - Centralized vs. Decentralized
    - Electronic Recordkeeping Systems
  - File Plans
  - Storage
    - Equipment
    - Electronic Records
    - Special Media Records
  - Imaging
  - Tracking Systems
  - Security
    - Flexiplace
  - Employee Separation
- Vital Records
Chapter 4: Inactive Records
- Closing Records
- Retiring records
- Transferring Records
  - Electronic records
  - Audiovisual records
  - Transferring Records to Other Agencies
- Destroying Records
  - On-site Destruction
  - FRC Destruction
  - Destruction Risks
  - Suspending Destruction
  - Emergency Destruction

Records Management Manual

Abstract

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Full Table of Contents

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