DOI Comprehensive Safety and Occupational Health Program Elements and Associated Standards

(i) Commitment, Involvement, and Communication

Program Goals:

• Visible, committed, management leadership that provides a motivating force for an effective safety and health program and demonstrates that Occupational Health and Safety is an organizational value. 
• Adequacy of program information flow within the organization

Performance Metrics:

• Percent of managers who involved with and accountable for the formulation and achievement of safety action plans

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 1: Authority, Purpose, Policy
• Chapter 2: Responsibilities

(ii) Responsibility and Accountability

Program Goals:

• Effective safety program leadership includes designation of authority to line managers, accountability for actions and adequate implementation tools

Performance Metrics:

• Percentage of senior managers and supervisors receiving training on their safety and health responsibilities within the first 45 days of employment
• Percent of managers and supervisors with safety goals identified in their performance appraisals
•  

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 1: Authority, Purpose, Policy
• Chapter 2: Responsibilities

(iii) Financial Resources

Program Goals:

• Accident prevention initiatives and Safety and Health program staffing and implementation is considered in budget formulation. 
• Adequacy of resources to implement the Safety Program is reviewed periodically.

Performance Metrics:

• Safety program management reviews indicate that resources are available (including personnel, equipment, training) to meet safety objectives. 

 OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 1 Authority, Purpose and Policy
• Chapter 2 Responsibilities
• Chapter 3 Annual Action Plans and Status Reports
• Chapter 4 Safety and Health Standards, Procedures and Guidelines
• Chapter 6 Inspections and Abatement

(iv) Personnel Resources

Program Goals:

• Size of staffing and technical skill of employees is adequate as based on the goals in the strategic plan, geographic dispersion, complexity of mission and other high risk factors

Performance Metrics:

• National level workforce plan or strategies are in place for the safety and health function
• Required safety personnel in place
• Safety staff receive necessary training

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 11 Staffing Safety and Health Positions

(vi) Policy

Program Goals:

• Safety and health policy/program establishes an overall sense of direction, identifies requirements and responsibilities, and sets the expectations for action for the bureaus and offices
• Safety and health policy/program is current, comprehensive, addresses hazards identification/effective risk management practices, and is successfully communicated in terms of  scope, detail and expected outcomes

Performance Metrics:

• Safety program management review indicates adequate program, policies and practices
• Safety Action plans are in use to drive continuous program improvement

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 4 Safety and Health Standards, Procedures and Guidelines

(vii) Program Promotion and Recognition

Program Goals:

• Establishment of a safety and health awards and recognition process that involves senior managers and promotes desirable performance (adequacy of comprehensive safety management system elements  and accident/incident trend analysis) and safe behaviors at all organizational levels
• Effective means are established to inform all employees of safety and health information and promote safety and health program awareness, e.g., Safety Week, Newsletters, Websites

Performance Metrics:

• Human Capital and other surveys indicate increasing employee satisfaction in response to questions about workplace safety
• Percent of identified workplaces with active management/employee safety committees.

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 10 Safety Management Awards

(i) Safety Committees:

Program Goals:

• Employees/employee representatives are involved in the development and implementation of Program activities as demonstrated by: a) employee participation on safety committees at all levels of the organization, b) communication with organizational management, c) involvement in hazard identification and abatement, and d) access to safety and occupational health information to ensure a safe work environment for their protection

Performance Metrics:

• Number of bureaus with safety councils.
• Percent of identified workplaces with active management/employee safety committees.

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 2 Responsibilities
• Chapter 9 Department Safety and Occupational Health Councils, Committees and Working Groups

(ii) Program Involvement and  Unsafe/ Unhealthful Reports

Program Goals:

• A demonstrated process that a) promotes employee involvement in the safety and health program and in reporting hazards; b) prohibits, by policy and actions, supervisory or employee reprisals for hazard reporting; and c) ensures an effective means to respond to employees and mitigate workplace hazards.

Performance Metrics:

• % of employees, managers and supervisors receiving training
• Policy established for reporting Unsafe/Unhealthful conditions communicated to all employees and supervisors, with evidence of use by employees and management to communicate hazard identification and control measures.
• Number of unsafe/unhealthful conditions reported by employees and corrected

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 8 Employee Reports of Unsafe Conditions and Allegations of Reprisal

(i) Inspection, Identification and Prioritization of Deficiencies

Program Goals:

• An effective safety and health program will seek to identify new or previously unidentified hazards and failures in hazard controls, analyze findings, and identify feasible abatement methods.

Performance Metrics:

• Percentage of program deficiencies and hazards discovered during audits or inspections and abated during each fiscal year.

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 6 Inspections and Abatement

(ii) Hazard Control and Abatement

Program Goals:

• An effective tracking system is in place that: a) documents interim and final abatement actions; and, b) promotes the use of engineering, work practice and administrative controls and personal protective equipment (PPE) as applicable to prevent and/or control workforce exposure(s) to such hazards.

Performance Metrics:

• Increase hazard correction rates for timely abatement per DOI RAC policy by 5% per fiscal year
• Reduce injury/illness risk by having 80% of all audit findings being ranked minor or non-serious during FYs 2009-2012

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 6 Inspections and Abatement

(iii) Process/ Operational Hazard Analysis, Management of Change

Program Goals:

• Job, task and process analysis/risk assessments are conducted and updated as new processes, jobs, and tasks are begun
• Recommended controls that minimize or eliminate worker exposure to the hazard(s) are implemented

Performance Metric:

• As indicated by Safety Program reviews and employee interviews, 85% of all jobs, tasks and processes have an up-to-date job hazard analysis, risk assessment, or similar analysis and communication document used by exposed employees

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 14 Job Hazard Analysis

(i) Program Evaluations/
Assessments

Program Goals:

• Internal safety and health program evaluations are conducted at appropriate organizational levels to assess and validate effectiveness of the bureau/office’s safety and health programs, identify and address program weaknesses and ensure continuous improvement.

Performance Metrics:

• Percent of program deficiencies identified and abated within 12 months of formal notice of deficiency.

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 3 Annual Action Plans and Status Reports
• Chapter 5 Program Evaluations

(ii) Accident Analysis and Prevention:

Program Goals:

• An effective bureau safety and health program will assess injury and illness records for causes of injuries and locations and occupational fields that experience high rates of injuries, and will establish and implement a process to prioritize actions to control hazard exposures.

Performance Metrics:

• Reduce Lost Time Injury/Illness Rates by Location (Top 10) by 10% per year for work locations with the highest lost time rates
• Reduce Total Injury/Illness Rate by 3% per year
• Reduce Lost Time Injuries/Illness Rate by 3% per year

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 1 Authority, Purpose, Policy
• Chapter 2 Responsibilities
• Chapter 7 Incident/Accident  Reporting/Serious Accident Investigation

(iii) Data Analysis, Performance Metrics and Management Review/Follow up:

Program Goals:

• The effective safety and health program has set objectives and developed quantified performance indicators based on issues that offer the greatest opportunity for program improvement and risk reduction

Performance Metrics:

• Evidence of an annual safety program action plan with measurable objectives, quantifiable performance indicators, reports to managers and employees on accomplishment of objectives, and revised objectives when appropriate.

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 1 Authority, Purpose, Policy
• Chapter 2 Responsibilities
• Chapter 3 Annual Action Plan and Status
• Chapter 5 Program Evaluations

(i) Mandatory Safety and Occupational Health Training:

Program Goals:

• Proactive steps are taken to ensure training for all workers, including new workers, on their S&H rights, responsibilities, fundamental principles of hazard control, hazards in the workplace, PPE, emergency evacuation procedures, and any applicable emergency action plan responsibilities
• Safety and health training conveys the safety and health responsibilities of all personnel who work at the bureau or effect its operations. 
• Safety and health training is integrated into occupational or job specific training and training records are maintained.

Performance Metrics:

• Evidence that training is available to address hazards affecting employees
• Percent of all employees, volunteers and supervisors receiving training

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 13 Safety and Health Training

(ii) Training for Safety and Occupational Health Professionals

Program Goals:

• Specific training is provided to designated full time and collateral duty safety and health staff  that provide them with the knowledge, skills and abilities to be able to carry out their S&H responsibilities (i.e., hazard recognition, accident investigation and root cause analysis, hazard controls, OSHA standards, etc).

Performance Metrics:

• Percent full-time and collateral duty personnel with training as identified in the DOI Core Competencies Document, and any other safety and occupational health training necessary to address site specific hazards.

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 12 Staffing Safety and Health Positions
• Chapter 12 Professional Development
• Chapter 28 Collateral Duty Safety/Health Officers

(i) Accident Reporting and Investigation:

Program Goals:

• An effective program will provide for investigation of accidents and “near miss” incidents, so that their causes, and the means for their prevention, are identified.

Performance Metrics:

• Increase Timeliness of OWCP Claim Reporting by 5% per year
•  Increase percent of Safety Management Information System (SMIS) Cases with corrective actions identified by supervisor by 5% per year

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 7 Incident/Accident  Reporting/Serious Accident Investigation

(ii) Industrial Hygiene and Occupational Medicine

Program Goals:

• An occupational health program is appropriate for the size and nature of the work and its hazards and all employees, from top management to the individual field worker, are knowledgeable of applicable policies, standards, procedures and program information to ensure effective program application at all levels of the organization
•  Where warranted by OSHA regulation, or DOI or Bureau policy, employees are placed in medical surveillance programs

Performance Metrics:

• Safety Program reviews indicate Exposure Assessments are conducted and corrective actions are implemented
• Percent of employees with occupational health exposures who are placed in a medical surveillance program

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 17 Industrial Hygiene Program
• Chapter 18 Occupational Medicine Program
• Chapter 20 Personal Protective Equipment
• DOI Occupational Medicine Handbook

(iii) Fire Protection and  Prevention

Program Goals:

• Written procedures are established and communicated to employees for their protection and evacuation in the event of an unexpected or disastrous event, e.g., fire or natural disaster, inclusive of training and conducting drills annually.

Performance Metrics:

• Existence of Employee Emergency Action plans and evidence of drills and other communications and training for all affected employees.

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 19 Fire Safety
• Chapter 26 Emergency Response  Safety

(iv) Motor Vehicles and motorized  Equipment

Program Goals:

• Written procedures are established and communicated to employees for the safe operation of all motorized vehicles and motorized equipment, inclusive of operator training.
• Employees receive training appropriate for equipment being operated  

Performance Metrics:

• Reduce motor vehicle accident incidence by 3% per year
• Percentage of employees who have completed mandated training increases by 3 percent per year.

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 16 Motor Vehicle Safety

(v) Contractor Safety

Program Goals:

• Contractors and their employees are required to develop and implement their site specific safety program that complies with Federal, State, or local regulations or bureau S&H rules
• Safety and health performance is considered in the competitive bidding process, including a review of injury/illness rates

Performance Metrics:

• Evidence of collaboration between contracting, engineering and safety offices
• Evidence of safety requirements and oversight in contracting documents and processes

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 24 Contractor Safety
• Chapter 25 Concessionaire Safety

(vi) Procurement and Design Reviews

Program Goals:

• Bureau Contracting and Engineering staffs facilitate the reduction of hazards via integration of safety and hazard requirements and controls within contracts for design, manufacture and shipment of goods and materials.

Performance Metrics:

• Evidence of collaboration between contracting, engineering, and safety offices
• Evidence of “boiler plate” safety requirements language included in construction and performance contracts

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 24 Contractor Safety
• Chapter 25 Concessionaire Safety

(vii) Specialized Programs and high hazard activities

Program Goals:

• Policies are developed and networking is established that integrates safety processes into all high hazard and specialized operations requiring additional safety program activities, e.g., aviation, cableways, lockout/tagout, electro-shocking, explosives, rocket-netting, firearms, radiation, underwater diving, watercraft operations.

Performance Metrics:

• Evidence of collaboration between program leads and safety offices
• Evidence of safety requirements and oversight in documents and processes

OSHA Reference(s):

• the Act
• E.O. 12196
• 29 CFR Part 1960
• OSHA Instruction FAP 2.1B JUN 19 1989

Department Manual  Reference(s):

• Chapter 15 Aviation Safety
• Chapter 21 Radiation Safety
• Chapter 22 Watercraft Safety
• Chapter 27 Underwater Diving Safety