FR Doc E9-9662[Federal Register: April 28, 2009 (Volume 74, Number 80)]
[Notices]
[Page 19211-19213]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr28ap09-44]
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DEPARTMENT OF EDUCATION
Privacy Act of 1974; System of Records--Teacher Survey Response
Incentive System
AGENCY: Institute of Education Sciences, Department of Education.
ACTION: Notice of a new system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended
(Privacy Act), the Department of Education (Department) publishes this
notice of a new system of records entitled ``Teacher Survey Response
Incentive System'' (18-13-22).
The Teacher Survey Response Incentive System is used to mail
incentive payments to respondents in a Teacher Survey being conducted
by the National Study on Alternate Assessments and will include
respondent teacher names and contact information.
DATES: The Department seeks comment on the new system of records
described in this notice, in accordance with the requirements of the
Privacy Act. We must receive your comments about this new system of
records on or before May 28, 2009.
The Department filed a report describing the new system of records
[[Page 19212]]
covered by this notice with the Chair of the Senate Committee on
Homeland Security and Governmental Affairs, the Chair of the House
Committee on Oversight and Government Reform, and the Administrator of
the Office of Information and Regulatory Affairs, Office of Management
and Budget (OMB) on April 23, 2009. This system of records will become
effective at the later date of--(1) the expiration of the 40-day period
for OMB review on June 2, 2009; or (2) May 28, 2009, unless the system
of records needs to be changed as a result of public comment or OMB
review.
ADDRESSES: Address all comments about this proposed system of records
to Kristen Lauer, PhD, National Center for Special Education Research,
Institute of Education Sciences, U.S. Department of Education, 555 New
Jersey Avenue, NW., Room 508H, Washington, DC 20208-5550. If you prefer
to send comments through the Internet, use the following address:
comments@ed.gov.
You must include the term ``Teacher Survey Response Incentive
System'' in the subject line of your electronic message.
During and after the comment period, you may inspect all comments
about this notice at the Department in room 508H, 555 New Jersey
Avenue, NW., Washington, DC, between the hours of 8 a.m. and 4:30 p.m.,
Eastern time, Monday through Friday of each week except Federal
holidays.
Assistance to Individuals With Disabilities in Reviewing the Rulemaking
Record
On request, we will supply an appropriate aid, such as a reader or
print magnifier, to an individual with a disability who needs
assistance to review the comments or other documents in the public
rulemaking record for this notice. If you want to schedule an
appointment for this type of aid, please contact the person listed
under FOR FURTHER INFORMATION CONTACT.
FOR FURTHER INFORMATION CONTACT: Kristen Lauer, National Center for
Special Education Research, Institute of Education Sciences, U.S.
Department of Education, 555 New Jersey Avenue, NW., Room 508H,
Washington, DC 20208-5550. Telephone: (202) 219-0377. If you use a
telecommunications device for the deaf (TDD), call the Federal Relay
Service (FRS), toll free, at 1-800-877-8339.
Individuals with disabilities can obtain this document in an
alternative format (e.g., Braille, large print, audiotape, or computer
diskette) on request to the contact person listed in this section.
SUPPLEMENTARY INFORMATION:
Introduction
The Privacy Act (5 U.S.C. 552a(e)(4)) requires the Department to
publish in the Federal Register this notice of a new system of records
maintained by the Department. The Department's regulations implementing
the Privacy Act are contained in part 5b of title 34 of the Code of
Federal Regulations (CFR).
The Privacy Act applies to a record about an individual that is
maintained in a system of records from which individually identifying
information is retrieved by a unique identifier associated with each
individual, such as a name or social security number. The information
about each individual is called a ``record,'' and the system, whether
manual or computer-based, is called a ``system of records.''
The Privacy Act requires each agency to publish a notice of a
system of records in the Federal Register and to submit, whenever the
agency publishes a new system of records or makes a significant change
to an established system of records, a report to the Administrator of
the Office of Information and Regulatory Affairs, OMB. Each agency is
also required to send copies of the report to the Chair of the
Committee on Oversight and Government Reform of the House of
Representatives, and to the Chair of the Committee on Homeland Security
and Governmental Affairs of the Senate. These reports are intended to
permit an evaluation of the probable effect of the proposal on the
privacy rights of individuals.
Electronic Access to This Document
You can view this document, as well as all other documents of this
Department published in the Federal Register, in text or Adobe Portable
Document Format (PDF) on the Internet at the following site:
http://www.ed.gov/news/fedregister/index.html.
To use PDF you must have Adobe Acrobat Reader, which is available
free at this site. If you have questions about using PDF, call the U.S.
Government Printing Office (GPO), toll free, at 1-888-293-6498; or in
the Washington, DC, area at (202) 512-1530.
Note: The official version of this document is the document
published in the Federal Register. Free Internet access to the
official edition of the Federal Register and the Code of Federal
Regulations is available on GPO Access at: http://www.gpoaccess.gov/nara.
Dated: April 23, 2009.
Sue Betka,
Acting Director, Institute of Education Sciences.
For the reasons discussed in the preamble, the Acting Director of
the Institute of Education Sciences (IES), U.S. Department of Education
(the Department), publishes a notice of a new system of records to read
as follows:
SYSTEM NUMBER:
18-13-22
SYSTEM NAME:
Teacher Survey Response Incentive System.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATIONS:
(1) National Center for Education Statistics, Institute of
Education Sciences, 1990 K Street, NW., Washington, DC 20006-1103.
(2) SRI International, 333 Ravenswood Ave., Menlo Park, CA 94025-
3493 (contractor).
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The Teacher Survey Response Incentive System contains records of
respondents to the Teacher Survey being administered as part of the
National Study on Alternate Assessments Teacher Survey.
CATEGORIES OF RECORDS IN THE SYSTEM:
The Teacher Survey Response Incentive System contains records,
including name and contact information, necessary for mailing incentive
checks to survey respondents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Teacher Survey is part of the National Study on Alternate
Assessments, which is authorized by section 664(c) of the Individuals
with Disabilities Education Act (20 U.S.C. 1464(c)). This Study is also
authorized under sections 171(b) and 173 of the Education Sciences
Reform Act of 2002 (ESRA) (20 U.S.C. 9561(b) and 9563).
PURPOSE(S):
The information contained in the records maintained in this system
is used for the following purpose: To allow the Department's contractor
administering the National Study on Alternate Assessments (NSAA)
Teacher Survey to mail response incentive checks to respondents who
complete the survey.
[[Page 19213]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The Department may disclose information contained in a record in
this system of records without the consent of the individual if the
disclosure is compatible with the purposes for which the record was
collected. The Department may make these disclosures on a case-by-case
basis, or, if the Department has complied with the computer matching
requirements of the Computer Matching and Privacy Protection Act of
1988, as amended, under a computer matching agreement. Any disclosure
of individually identifiable information from a record in this system
must also comply with the requirements of section 183 of the ESRA (20
U.S.C. 9573) providing for confidentiality standards that apply to all
collections, reporting and publication of data by IES.
Contract Disclosure. If the Department contracts with an entity to
perform any function that requires disclosing records to the
contractor's employees, the Department may disclose the records to
those employees. Before entering into such a contract, the Department
shall require the contractor to maintain Privacy Act safeguards as
required under 5 U.S.C. 552a(m) with respect to the records in the
system.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Not applicable to this system of records notice.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in a database on the Department's and the
contractor's secure servers and in other electronic storage media.
RETRIEVABILITY:
Records are retrieved by respondent name.
SAFEGUARDS:
Access to the records is limited to authorized personnel only. All
physical access to the Department's site and to the site of the
Department's contractor where this system of records is maintained, is
controlled and monitored by security personnel who check each
individual entering the buildings for his or her employee or visitor
badge.
The computer system employed by the Department and by the
Department's contractor offers a high degree of resistance to tampering
and circumvention. This security system limits data access to
Department and contract staff on a need-to-know basis, and controls an
individual user's ability to access and alter records within the
system.
RETENTION AND DISPOSAL:
Source records for Teachers Survey Response Incentive System input
are destroyed after the information has been entered into the system
and verified, in accordance with the National Archives and Records
Administration General Records Schedules (GRS) 20, Item 2a(4). System
records are destroyed/deleted when 2 years old, in accordance with GRS
23, Item 8.
SYSTEM MANAGER(S) AND ADDRESS:
Contracting Officer's Representative (COR), National Study on
Alternate Assessments, National Center for Special Education Research,
Institute of Education Sciences, U.S. Department of Education, 555 New
Jersey Avenue, NW., Washington, DC 20208-5550.
NOTIFICATION PROCEDURE:
If you wish to determine whether a record exists regarding you in
the system of records, contact the system manager. Your request must
meet the requirements of regulations in 34 CFR 5b.5, including proof of
identity.
RECORD ACCESS PROCEDURE:
If you wish to gain access to your record in the system of records,
contact the system manager at the address listed under, SYSTEM MANAGER
AND ADDRESS. Your request should contain your full name, address, and
telephone number. Your request must meet the requirements of
regulations in 34 CFR 5b.5, including proof of identity.
CONTESTING RECORD PROCEDURE:
If you wish to contest the content of a record regarding you in the
system of records, contact the system manager. Your request must meet
the requirements of the regulations in 34 CFR 5b.7, including proof of
identity.
RECORD SOURCE CATEGORIES:
Information, including name and contact information, maintained in
this system of records is taken from teachers who respond to the
Teacher Survey, which is being administered as part of the National
Study on Alternate Assessments.
EXEMPTIONS CLAIMED FOR THIS SYSTEM:
None.
[FR Doc. E9-9662 Filed 4-27-09; 8:45 am]
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