Meeting/Conference Space Bid

Submitting a proposal in response to this Request for Proposal (RFP) is voluntary. Responses to this RFP will be evaluated to identify a establishment which has demonstrated the ability to meet this requirement as posted; is cost effective; has a good past performance history; and provides the best overall value to the NSF for this external meeting space requirement. All information received will be incorporated into any resulting purchase order official record. The documentation will be retained for one year after any award or until final payment has been made, whichever is later. If this RFP is cancelled, a cancellation file will be retained for five years. Comments or questions regarding this statement or use of this information may be directed to staff in the Contracts Branch. For more information, see our privacy policy.

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RFP number:	DACS09Q2155
Amendments
General Information
Post date:	April 29, 2009
Due date:	May 08, 2009
Event name:	NSF/EHR Directorate Retreat
Proposed event dates:	June 4-5, 2009
Locations:	Washington Metropolitan Area
Other requirements:	Must be accessible to Metro subway.
Meeting Space Requirements
	Required	Space Rate Per Day
Meeting rooms:	1 General Session Room for each day to accommodate 155
Breakout rooms:	4 for each day
Other information:	1 General Session meeting room to accommodate 155 people. Setup in Round table format in rounds of 10. Pad and Pen at each seat. Meeting time from 8am to 5pm. Registration Table outside of conference room with 2 chairs. Breakout room setup in conference style with flipchart in each room. 1 Sign Holder/Stanchion (outside the room)
Comments:
Audio Visual and/or Information Technology Requirements
	Required	Rate Per Unit
LCD data projector:	1 needed for each day
Microphones:	3 - (2 handheld and 1 Lapel)
IT requirement: T1 line:	1 needed each day
Flip chart package: (including stand, pad, and markers)	8 needed each day
Other AV:	1 screen for projection, 1 laserpointer/slide advancer. Wireless remote control for projector
Other information:	1 laptop computer needed in General Session room for each day
Comments:
Refreshment Requirements
	Required	Rate per Attendee
Other:	Refreshments only if inclusive in conference space price.
Service Fee:	%
Project Total
Total for everything above:
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3145-0080, expires 5/31/2006