Building An Automated Record System

TABLE OF CONTENTS

	Title Page
	Letter: Building An Automated Record System
	Bibliographic Information
	Introduction
	Purpose of this Booklet
	Contents of this Booklet
	Description of Student Records
	Description of a Student Record System
	Benefits of a Well-Designed Automated Student Record System
	Summary
	Resource List
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		Steps for Designing and Implementing an Automated Student Record System
		Step 1: Determine the desired uses of the student record system
		Step 2: Identify federal, state, and local regulations affecting the maintenance of student records
		Step 3: Select the overall contents of the student record system
		Step 4: Select the data elements to be kept in the student record system
		Step 5: Select a system for assigning a unique identifier to each student
		Step 6: Determine the physical design of the student record system
		Step 7: Identify the format for the data within the student record system
		Step 8: Determine how you will enter or import data into the student record system.
		Step 9: Determine your procedures for providing access to the system
		Step 10: Plan ways to ensure the integrity of the data in the student record system
		Step 11: Plan procedures for doing standard and ad hoc analysis and reporting
		Step 12: Develop procedures for appropriate reporting of student data