Division of Corporations, UCC & Commissions

Timothy Poulin, Director
Cathy Beaudoin, Assistant Director

Business Entities, Nonprofit Corporations and Marks

The purpose of the Division of Corporations, UCC and Commissions is to serve as a repository for all records relating to over 77,000 business entities and nonprofit corporations operating in the State and over 210,000 liens filed on personal property under the Uniform Commercial Code.  The Division also administers the appointment, renewal and continuing education of over 28,000 Notaries Public, administers the application process for nominees for the office of Dedimus Justice for the Governor’s office; records and maintains appointments and information for over 260 boards and commissions listed in Title 5, chapter 379; serves as the secretariat to the Governor’s office as well as files and maintains all documents relating to Executive Clemency and processes requests for authentications, Apostilles and other certifications on the acts of public officials.

The Division files all originating documents, amendments and cancellations relating to business and nonprofit corporations, limited partnerships, limited liability companies, limited liability partnerships and reviews proposed entity names against those on file for availability prior to filing; files over 75,000 annual reports disclosing officer information for all entities on file; assesses penalties for late filing of annual reports; and administratively dissolves or revokes entities which fail to file annual reports, pay penalties, maintain a contact person or do not maintain workers’ compensation insurance.  The Division maintains over 8,600 service and trade marks on file and reviews the design and text of the proposed marks against those on file for availability prior to filing.  The Division annually files over 60,000 original records, amendments and renewals of security interests in personal property under the Uniform Commercial Code and the Federal Food Security Act.  The Division also maintains signature and oath records for Notaries Public, various State officials and appointees to boards and commissions.  These records are maintained both as an official record and for authenticating official acts.  The Division annually reports to the Governor and the Legislature on the activities of boards and commissions and of potentially vacancies on boards and commissions.  The Division issues commissions for Notaries Public, provides continuing education for Notaries Public and coordinates paperwork by case for pardon hearings and facilitates the audio recording of those hearings for public access.

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