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PublicationDate: 2/5/97 Summary: SAR/ISIR Institution Codes Author: CPS - Central Processing System (CPS) Date: February 5, 1997 To: All EDE Destination Points From: CPS Customer Service Subject: SAR/ISIR Institution Codes This communication addresses a system problem which has been the subject of several recent messages on FINAID-L concerning the institution codes appearing on some students' SARs and ISIRs for both Award Years 1996-97 and 1997-78. The problems for each year are slightly different and are described below: For the 1996-97 processing cycle: A change was recently made to the NSLDS match process for 1996-97. When this change was implemented, it added an extra school code to student records in the CPS database. 14,691 students were affected on five processing dates. Of these, 8,961 incorrect ISIRs were sent to institutions and 5,800 incorrect State Agency ISIRs were sent. These students' records were processed on January 21-24 and January 27. Since schools and state agencies have received extra ISIRS, and no schools are missing records, reprocessing is not required. Please disregard ISIRs you may have received in error. For the 1997-98 processing cycle: On January 31 the CPS uncovered a problem with processing 1997- 98 Renewal Applications that the student had completed and returned to the CPS. It affects independent students who did not supply parental data and who validated the institution on the application, rather than report a new institution. In some, but not all of these cases, the institution code was pulled incorrectly from the Renewal Application data in the CPS database. For those affected, it means that the school the student validated did not get that student's ISIR, and an incorrect institution was listed on the SAR/ISIR. This problem was fixed and tested on January 31. A total of 44,249 students were affected. CPS will reprocess these records with the correct institution code and resend ISIRs and SARs during the week of February 10. These reprocessed records can be identified in a number of ways. The ISIR will list comment code 172 and the batch number will begin with "#Y." Additionally, a reprocess reason code of 01 will be in positions 1454-1455 of the ISIR record. If you have any questions, please contact CPS customer service at 1-800-330-5947, option 8. |