General Information
Progress reports are required to continue support of a PHS grant and for NIH grantees, and must be submitted two months before the beginning date of the next budget period using the PHS 2590 (forms and instructions are available at http://grants.nih.gov/grants/forms.htm). In addition to the PHS 2590 instructions, follow the guidelines below to prepare the progress report. The original progress report with the required signatures must be submitted to the centralized mailing address:
Division of Extramural Activities Support, OER
National Institutes of Health
6705 Rockledge Drive, Room 2207, MSC 7987
Bethesda, MD 20892-7987 (for regular or US Postal Service Express mail)
Bethesda, MD 20817 (for other courier/express mail delivery only)
Phone: 301-594-6584
Note that this is a change in business process. Progress reports should no longer be submitted directly to the NIH awarding component.
Grantees can access a Web site hosted by the NIH Office of Policy for Extramural Research Administration to determine which progress reports are due. The site located at http://era.nih.gov/userreports/pr_due.cfm. Grantees are responsible for periodically checking the list, which is updated on/around the 30th of each month. In addition to this Web site, e-mail reminders are sent to the PI.
For additional information review the instructions of PHS Form 2590 at http://grants.nih.gov/grants/forms.htm.
Specific Instructions
Use Form PHS 2590 in preparing the progress report (forms and instructions are available at http://grants.nih.gov/grants/forms.htm) and complete the following forms:
- Face Page (Form Page 1) except for items 8a and 8b
- Progress Report Summary (Form Page 5)
- Key Personnel Report (Form Page 7)
- Budget Form pages 2 and 3 (PHS 2590) only if any of your responses to Streamlined Non-competing Award Process (SNAP) is “yes.”
- Checklist Page (Form Page 6) only if there is a change in performance site(s) that will affect the facilities and administrative costs and/or if program income is anticipated. If program income is anticipated, the Checklist should reflect the amount and source(s).
The Progress Report should begin on Form Page 5, with answers to the three (3) SNAP questions (see sample IMSD Table 1). The Progress Report should summarize the progress achieved in the reporting period with respect to the IMSD Program goals. The report consists of two (2) components: a narrative section limited to three (3) pages, and a numerical and other data section that may be presented in tabular form (tables and figures are not counted in the three-page limit).
Guidelines for the Narrative Section:
- Restate the goals, specific measurable objectives, anticipated milestones, and outcomes proposed in the application. Briefly describe each of the student development activities implemented, and the progress made in relation to the original goals and objectives.
- Describe any significant professional recognition of the IMSD students (e.g., fellowships, awards, etc.) and participating faculty.
- Describe how the program interacts with other student development programs and/or training T32 programs.
- Compare the performance, with respect to graduation and matriculation to the next academic step, of IMSD supported students with non-IMSD supported students at the grantee institution.
- Describe what has been learned through the program evaluation and any changes made in the program as a result of the evaluation.
Guidelines for the Numerical and Other Data Section:
- For the reporting period only and since the IMSD is an institutional program, the report must provide the following information for both the IMSD program and for the grantee institution
a. For the IMSD Program
- the number of IMSD supported undergraduate and graduate participants (see sample IMSD Table 2);
- a list of IMSD supported students including name, contact information – phone, email, UR* or UR1 group, gender, current academic status, degree pursue and department (see sample IMSD Table 3);
- 3. the number of former program-supported participants initiating and/or continuing biomedical/behavioral training and career paths (see sample IMSD Table 4);
- a list of former IMSD supported students including name, contact information – phone, email, UR* or UR1 group, gender, degree pursued, institution and current status (see sample IMSD Table 5);
- a list of scientific presentations by IMSD supported students (see sample IMSD Table 6); and
- a list of peer-reviewed publications including program-supported participants as co-authors. If the publication acknowledges the IMSD grant the PubMed Central Reference Number (PMCID) must be provided together with the publication’s electronic link (see sample IMSD Table 7).
b. For the Grantee Institution (see sample IMSD Table 8).
- the total (cumulative) number of Non-UR, UR* and UR1 undergraduate students that completed B.S./B.A. degrees in biomedical/behavioral sciences at the grantee institution;
- the total (cumulative) number of Non-UR, UR* and UR1 undergraduate students that completed a biomedical/behavioral sciences degree (B.S./B.A.) at the grantee institution and enrolled in M.S. and/or professional degree programs (D.D.S., M.D., etc) at the grantee institution or elsewhere;
- the total (cumulative) number of Non-UR, UR* and UR1 undergraduate students that completed a biomedical/behavioral sciences degree (B.S./B.A.) at the grantee institution and enrolled in Ph.D. (M.D./Ph.D.) programs in biomedical and/or behavioral sciences at institutions with research-intensive environments (including the grantee institution;
- the total (cumulative) number of Non-UR, UR* and UR1 undergraduate students that completed a biomedical/behavioral sciences degree (B.S./B.A.) at the grantee institution and completed Ph.D. degrees in biomedical or behavioral sciences (including the grantee institution); and
- the total (cumulative) number of Non-UR, UR* and UR1 graduate students in biomedical/behavioral sciences programs that completed Ph.D. degrees in biomedical and/or behavioral sciences at the grantee institution.
Appendix: Limit the appendix to tables and full evaluation reports only.
