Volunteer
Evaluators
For many coordinators,
administrative and organizational activities consume nearly all their available
time, leaving little margin for strategic planning or program evaluation. Yet
these are valuable activities that can lead to better-organized, more
successful units. Because of this the MRC coordinator may consider spending a
small amount of time to find and work with a volunteer who can assist in
preparing a strategic plan and evaluating unit activities.
Potential Sources of Evaluation Volunteers
There is a well-developed
network of volunteer organizations in the United States. Many MRC units will be
familiar with organizations operating in their geographical area and through
which they may already seek medical and other volunteers for their units:
- Senior Corps (http://www.seniorcorps.gov,
last accessed March 24, 2008), which connects volunteers over the age of
55 with organizations needing assistance.
- AmeriCorps, (http://www.americorps.org,
last accessed March 24, 2008), which annually "supports the engagement of
nearly 75,000 Americans in service to meet critical needs in education,
the environment, public safety, homeland security, and other areas."
- Corporation for National
& Community Service, (http://www.nationalservice.org, last accessed
March 24, 2008), which is the parent organization for Senior Corps and
AmeriCorps.
- VolunteerMatch describes
itself as "the largest online network of participating nonprofits" (http://www.volunteermatch.org,
last accessed March 24, 2008).
- SmartVolunteer (http://www.smartvolunteer.org,
last accessed March 24, 2008) is "an organization that [promotes]
skills-based volunteering across all job functions and all industries."
- 1-800 Volunteer
(http://www.1-800-volunteer.org, last accessed June 10, 2008) is "is a
national database of volunteer opportunities powered by a volunteer
management system for non-profits."
- Alumni Associations. While
most alumni groups solicit volunteers for college- or university-based
activities, others also host special interest groups that may be a good
source of volunteers with experience in research who can serve the general
community. The Penn State Alumni Association, for example, (http://www.alumni.psu.edu,
last accessed March 24, 2008), hosts an interest group on Emergency
Medical Services and the UCSD Alumni Association (http://alumni.uscd.edu,
last accessed March 24, 2008) hosts an alumni group from the School of Medicine.
- The American Evaluation
Association (http://www.eval.org, last accessed March 24, 2008) hosts a
topical interest group on "Disaster & Emergency Management Evaluation"
and may be able to identify a volunteer to assist a MRC unit in conducting
a self-evaluation.
We contacted a small sample
of universities and associations as potential sources of volunteer evaluators.
We spoke with individuals who discussed the conditions under which a university
or professional association could provide volunteers to perform a unit
evaluation.
Universities with Public
Health and Health Administration programs may be a source of qualified students
looking for practical work experience and internships. For example, at both the
George Washington University School of Public Health in Washington D.C. and the George Mason School of Health Administration in Fairfax Virginia, graduate
students are required to gain practical work experience in the form of either
an internship or practicum. An internship is an experience-based opportunity,
most often scheduled during breaks in the academic calendar, whereby a student
receives credit for a supervised work experience related to his or her major. A
practicum involves actual practice in the student's chosen field, often away from
the college campus, in a practical or service situation. It is also defined as
a work-study arrangement that earns college credit.
At both of the universities
we contacted, the educators with whom we spoke emphasized that an MRC unit
could work with an appropriate graduate program to identify qualified students
and determine the nature and timing of the volunteering opportunity, either
through an internship or a practicum.
Professional associations
also may be a source of students or healthcare professionals who would be
qualified to conduct MRC unit evaluations. We contacted three such associations:
the American Public Health Association; the Association of Schools of Public
Health; and the American Association of Health Care Administrative Management.
Each of the associations expressed a belief that volunteer evaluators could be
found among their membership. The American Public Health Association and the
American Association of Health Care Administrative Management both require a
fee to post a request for volunteers on their Web site. The Association of
Schools of Public Health job/internship listing accepts volunteer requests at
no charge to the requesting organization.
Exhibit 6 presents a summary
of volunteer opportunities and contact information for a selected sample of
university programs and professional associations.
Exhibit 6. Selected
University Programs and Professional Associations
Organization |
Access
|
Contact
Information |
George Washington University—Internship
|
No cost
to requesting organization; post description of request to University Career Center
|
For more
information, visit the University Web site at: http://www.gwumc.edu/sphhs/studentres/careers/jobs/
|
George Washington University—Practicum
Minimum
of 240 hours in the field
|
No cost
to requesting organization; E-mail department to post request
|
For more
information, visit the University Web site at: http://www.gwumc.edu/sphhs/studentres/Practicum/index.cfm
|
George Mason University—Internship
|
No cost
to requesting organization; E-mail department to post request
|
For more
information, visit the University Web site at: http://www.gmu.edu/depts/chhs/HealthAdministrationPolicyDepartment/index.html
|
George Mason University—Practicum
Minimum
of 20 hours a week in the field
|
No cost
to requesting organization; E-mail department to post request
|
For more
information, visit the University Web site at: http://www.gmu.edu/depts/chhs/HealthAdministrationPolicyDepartment/index.html
|
American
Public Health Association
|
Refer to
Web site for fee information; visit Web site to post request
|
For more
information, visit the job posting Web site at: http://careers.apha.org/post.cfm
|
Association
of Schools of Public Health—Internships
|
No cost
to requesting organization; visit Web site to post request
|
For more
information, visit the job posting Web site at: http://www.publichealthjobs.net/
|
American
Association of Health Care Administrative Management—Internships
|
$150.00
for Members or $250.00 for Non-Members; visit Web site to post request
|
Contact
Customer Service: 703-281-4043, or for more information, visit the job
posting Web site at: http://www.aaham.org
|
Return to Contents
Required Skill Set
The evaluation volunteer
needs to possess a strong set of evaluation-related skills but does not
necessarily have to be a trained evaluator with years of experience. Skills relevant
to developing a strategic plan and performing a unit evaluation include:
- Strong writer with the
ability to communicate complex ideas in simple language.
- Logical and reasoning
abilities to be able to create a logic model.
- Some knowledge of
emergency services.
- Some knowledge of medical
services.
- Ability to understand the
Self Evaluation Tools presented during the MRC training program and
available online at http://www.medicalreservecorps.gov/SelfEvaluationTools
(last accessed March 24, 2008).
- Good people skills to work
with MRC unit coordinators and members to gather data.
- Reasonable quantitative
and qualitative data-gathering skills.
Return to Contents
Recruiting the Evaluation Volunteer
Each MRC unit will have an
existing method in place to recruit volunteers for medical and other services,
and these methods can be used to seek evaluation volunteers from the sources
listed above. When recruiting, the coordinator should be able to clearly
specify that the unit is seeking assistance in developing a strategic plan and
logic model, and in performing a unit self-assessment. The expected time
commitment should also be made clear. For a minimal development and assessment
effort, at least 12 weeks of four hours per week would be required. The
coordinator should specify the skills needed, including those listed above.
When a candidate is
identified, the coordinator should provide a contact person to interview the
potential volunteer. The interviewer should be ready to show the volunteer the
MRC self assessment tools and talk about the volunteer's interest in doing a
unit evaluation, and his or her ability to understand and follow the steps in
the tools.
Return to Contents
Managing the Evaluation Volunteer
The evaluation volunteer
will most likely need more training time and more guidance than other unit
volunteers, but is providing a valuable service and merits the extra time
involved. The volunteer will need to be given introductions to any unit members
to whom he or she will need to speak in order to gather information.
The coordinator or other
person managing the volunteer's time should set a regular schedule to meet with
the volunteer, whether in person or by phone, to check his or her progress and
answer questions. This schedule may need to be adjusted to fit the volunteer's
schedule at school or work. The timeline for the volunteer to produce a product
should be reasonable and allow sufficient time for background research and
meetings with MRC unit members. The volunteer should be included in regular MRC
events to give him or her the flavor of the unit's activities.
Return to Contents
Expectations
At the mid-point of the
volunteer's commitment period he or she should have produced a draft strategic
plan and logic model. These should quickly be reviewed by the MRC coordinator
and any other necessary MRC staff members so that the volunteer can perform a
rapid unit assessment. By the end of the volunteer's commitment period, he or
she should have produced a draft evaluation document for the unit. This may be
a fairly high-level analysis but should lay the groundwork for continuing
assessment that is more highly detailed. The unit coordinator should attempt to
identify a long-term volunteer or staff member who will be the responsible
person for carrying forward any evaluative activities, and who will see that
the strategic plan and logic model are regularly updated.
Return to Contents
Proceed to Next Section