Review of the Tax Exempt and Government Entities Division’s
Independent Review Process
February 2004
Reference Number:
2004-10-045
This report has cleared
the Treasury Inspector General for Tax Administration disclosure review process
and information determined to be restricted from public release has been redacted
from this document.
February
25, 2004
MEMORANDUM FOR
COMMISSIONER, TAX EXEMPT AND GOVERNMENT ENTITIES DIVISION
FROM: Gordon C. Milbourn
III /s/ Gordon C. Milbourn III
Acting
Deputy Inspector General for Audit
SUBJECT: Final Audit Report - Review
of the Tax Exempt and Government Entities Division’s Independent Review Process
(Audit # 200310029)
This report presents the results of our review of the Tax Exempt and Government Entities (TE/GE) Division’s Independent Review Process (IRP) ***(b)(3): 26 U.S.C. 6103***
In summary, TE/GE Division management followed established procedures when referring ***(b)(3): 26 U.S.C. 6103***cases to the IRP. ***(b)(3): 26 U.S.C. 6103***
We recommended the
Commissioner, TE/GE Division, prepare and submit for issuance public guidance to
reemphasize the IRS’ position on
political activity and private benefit related to exempt organizations.
Management’s
Response: TE/GE Division management agreed with our
recommendation and will develop and
submit to TE/GE Division Counsel and the Department of the Treasury the
recommended public guidance. Management’s
complete response to the draft report is included as Appendix VI.
Please contact me at (202) 622-6510 if you
have questions or Daniel R. Devlin, Assistant Inspector General for Audit
(Headquarters Operations and Exempt Organizations Programs), at (202) 622-8500.
***(b)(3): 26 U.S.C. 6103***
The Independent Review Process Was Envisioned As Early As 1999, and ***(b)(3): 26 U.S.C. 6103***Cases Were Referred for Review Prior to Its Elimination
***(b)(3): 26 U.S.C. 6103***
Appendix I – Detailed Objective, Scope, and Methodology
Appendix II – Major Contributors to This Report
Appendix III – Report Distribution List
Appendix IV – Timeline of Key Events
Appendix V – ***(b)(3): 26 U.S.C. 6103,
(b)(7)(C)***
Appendix VI – Management’s Response to the Draft Report
The Tax Exempt and Government Entities (TE/GE) Division’s Independent Review Process (IRP) was created to provide TE/GE Division management with an internal mechanism to ensure consistency, fairness, and accuracy related to case processing. The IRP was originally envisioned to provide a structured and fair review of sensitive cases handled by the TE/GE Division (e.g., Exempt Organizations, Employee Plans, Indian Tribal Governments, Tax Exempt Bonds, etc.). Within the TE/GE Division, the Office of the Senior Technical Advisor (STA) was responsible for providing an independent technical review of the cases referred to the IRP.
***(b)(3): 26 U.S.C. 6103***
This audit was conducted in accordance with Government Auditing Standards during the period June through November
2003. The audit was performed by
interviewing TE/GE Division management at their Division Headquarters in
***(b)(3): 26 U.S.C. 6103***
***(b)(3): 26 U.S.C. 6103***
***(b)(3): 26 U.S.C. 6103***
***(b)(3): 26 U.S.C. 6103***
***(b)(3): 26 U.S.C. 6103***
***(b)(3): 26 U.S.C. 6103***
***(b)(3): 26 U.S.C. 6103***
***(b)(3): 26 U.S.C. 6103***
According to TE/GE Division Counsel management, the current process is that EO issues (including revocation letters) are assigned to field attorneys with experience in those issues and that sensitive or complex issues are to be discussed and coordinated with TE/GE Division Counsel experts in the Headquarters Office. Any disagreements should be elevated to the Assistant Chief Counsel or Division Counsel level, as necessary. Although this process is not a formal procedure, the TE/GE Division Counsel stated this process is reinforced through monthly teleconferences among Division Counsel EO-specialist attorneys and managers in the field and in the Headquarters Office (referred to collectively as “the EO practice group”), during which employees compare information and discuss technical issues. These teleconferences provide more consistency in working cases and establish the working relationships that will enable better coordination on individual cases. Based on the Division Counsel reorganization and the current practice of assigning work to specialists who coordinate sensitive issues with the Headquarters Office, we are not making a recommendation to address this issue.
***(b)(3): 26 U.S.C. 6103, (b)(7)(C)***
***(b)(3): 26 U.S.C. 6103, (b)(7)(C)***
***(b)(3): 26 U.S.C. 6103, (b)(7)(C)***
***(b)(3): 26 U.S.C. 6103, (b)(7)(C)***
***(b)(3): 26 U.S.C. 6103, (b)(7)(C)***
***(b)(3): 26 U.S.C. 6103***
***(b)(3): 26 U.S.C. 6103***
***(b)(3): 26 U.S.C. 6103*** Furthermore, TE/GE Division management followed established procedures when referring cases to the IRP.
***(b)(3): 26 U.S.C. 6103***
As early as February 1999, the creation of the IRP was
proposed as part of the original plan to create the TE/GE Operating Division. The stand-up[7]
of the TE/GE Operating Division was completed in December 1999, but the IRP did
not become operational until March 2001 when the
position of the STA was filled.
According to the Commissioner, TE/GE Division, the position of the STA
was not filled until then due to higher priorities related to the stand-up of
the TE/GE Operating Division.
***(b)(3): 26 U.S.C. 6103***
***(b)(3): 26 U.S.C. 6103***seemed to indicate the general public did not know the IRP existed or what its role was. As stated earlier, the TE/GE Division did not envision the IRP to be available to the public; it was for TE/GE Division management’s use in sensitive cases handled by the TE/GE Division. With the exception of the press release issued March 14, 2001, announcing the selection of the STA, the TE/GE Division has not performed any outreach efforts to inform its customers of the IRP. ***(b)(3): 26 U.S.C. 6103*** These factors may have contributed to the public’s lack of awareness of this process.
Senior TE/GE Division management properly approved ***(b)(3): 26 U.S.C. 6103***cases referred for independent review
TE/GE Division procedures state that cases are to be referred to the IRP usually after being elevated to the applicable TE/GE Division Director and approved by the TE/GE Commissioner or Deputy Commissioner. In unusual circumstances, the Commissioner, TE/GE Division, may refer a case to the IRP without a request from a Director.
We determined TE/GE Division management followed established procedures when referring cases to the IRP. Since its creation, ***(b)(3): 26 U.S.C. 6103*** cases have been referred to the IRP. ***(b)(3): 26 U.S.C. 6103*** Based upon contacts with each of the four TE/GE Division Directors (EP, EO, Government Entities, and Customer Account Services), no other cases have been recommended to the Commissioner, TE/GE Division, for referral to the IRP.
TE/GE Division management decided to eliminate the IRP
During the fieldwork phase of our review, the Commissioner, TE/GE Division, informed senior TIGTA management of the IRS’ decision to eliminate the IRP within the TE/GE Division. This decision was effective August 25, 2003.
TE/GE Division management informed us that the IRP was never intended to be an appellate process for TE/GE Division customers. Instead, it was intended to provide TE/GE Division management with an internal mechanism to ensure consistency, fairness, and accuracy related to case processing. In addition, TE/GE Division management stated the IRP was intended to enhance the public’s perception of the fairness and impartiality of the TE/GE Division’s processes. ***(b)(3): 26 U.S.C. 6103*** the Commissioner, TE/GE Division, and the Office of the IRS Commissioner decided to terminate the IRP.
***(b)(3): 26 U.S.C. 6103***
***(b)(3): 26 U.S.C. 6103***
***(b)(3): 26 U.S.C. 6103, (b)(7)(C)***
***(b)(3): 26 U.S.C. 6103***Considering the current environment and potentially incorrect assumptions about exempt organizations and political activity, there is a need for clarification from the IRS on this matter.
1.
The Commissioner,
TE/GE Division, should prepare and submit for issuance public guidance to
reemphasize the IRS’ position on political activity and
private benefit related to I.R.C. § 501(c)(3) organizations.
Management’s Response: TE/GE Division management agreed to develop and submit to TE/GE Division Counsel and the Department of the Treasury the recommended public guidance. TE/GE Division management noted that the issue is difficult and development of appropriate and effective guidance in this area is elusive. Any guidance submitted will require the independent concurrence of TE/GE Division Counsel and the Department of the Treasury.
Appendix I
Detailed Objective, Scope, and Methodology
The overall objective of this review was to evaluate the Tax Exempt and Government Entities (TE/GE) Division’s Independent Review Process (IRP) ***(b)(3): 26 U.S.C. 6103*** We performed the following tests:
Appendix II
Major Contributors to This Report
Daniel R. Devlin,
Assistant Inspector General for Audit (Headquarters Operations and Exempt
Organizations Programs)
Nancy Nakamura,
Director
Jeffrey
M. Jones, Audit Manager
Margaret
Anketell, Senior Auditor
Cheryl Medina, Senior
Auditor
Andrew
Burns, Auditor
Appendix III
Commissioner C
Office
of the Commissioner - Attn: Chief of Staff
C
Deputy Commissioner
for Services and Enforcement SE
Director,
Communications and Liaison, Tax Exempt and Government Entities Division SE:T:CL
Director, Exempt
Organizations, Tax Exempt and Government Entities Division SE:T:EO
Deputy
Chief Financial Officer, Department of the Treasury
Appendix IV
***(b)(3): 26 U.S.C. 6103, (b)(7)(C)*** | |
February 1999 |
Creation of the Independent Review Process (IRP) is
proposed as part of the Tax Exempt and Government Entities (TE/GE) Operating
Division design plans. |
***(b)(3): 26 U.S.C. 6103, (b)(7)(C)*** | |
March 2001 |
The position of Senior Technical Advisor (STA) is filled
by the TE/GE Division. |
***(b)(3): 26 U.S.C. 6103, (b)(7)(C)*** |
Appendix V
***(b)(3): 26 U.S.C. 6103, (b)(7)(C)***
***(b)(3): 26 U.S.C. 6103, (b)(7)(C)***
Appendix VI
The response was
removed due to its size. To see the
response, please go to the Adobe PDF version of the report on the TIGTA Public
Web Page.
[1] ***(b)(3): 26 U.S.C. 6103***
[2] ***(b)(3): 26 U.S.C. 6103**
[3] ***(b)(3): 26 U.S.C. 6103***
[4] ***(b)(3): 26 U.S.C. 6103, (b)(7)(C)***
[5] ***(b)(3): 26 U.S.C. 6103***.
[6] ***(b)(3): 26 U.S.C. 6103***
[7] Stand-up is defined as the first day upon which a group or organization begins to operate under a new design.
[8] ***(b)(3): 26 U.S.C. 6103***
[9] ***(b)(3): 26 U.S.C. 6103***
[10] ***(b)(3): 26 U.S.C. 6103***
[11] ***(b)(3): 26 U.S.C. 6103***.
[12] ***(b)(3): 26 U.S.C. 6103***
[13] ***(b)(3): 26 U.S.C. 6103***
[14] ***(b)(3): 26 U.S.C. 6103***