Comprehensive Procedures for Collecting Environmental Samples for Culturing Bacillus anthracis Revised April 2002 (formerly "Procedures for Collecting Surface Environmental Samples for Culturing Bacillus anthracis" ) |
Preface
Environmental sampling to determine the presence of Bacillus anthracis spores in indoor environments is an important tool for assessing risk for exposure. Environmental sampling can also be used to determine the extent and degree of contamination, to support decisions regarding the need for medical treatment or cleanup, and to provide guidance regarding when cleanup is adequate to permit re-entry into an area. The decision to collect environmental samples for culturing B. anthracis should be made by industrial hygienists and other experts familiar with the organism and the sampling methodologies described in this document. Representatives from laboratories, as well as local, state, and federal agencies, should be consulted during the decision-making process. The decision to sample should be based on the extent and location of any suspected contamination, the potential for the contaminant to migrate, and the activity for which the facility is used. Currently, no occupational or environmental exposure standards exist for B. anthracis spores. In addition, there are presently no validated sampling and analytical methods specifically for B. anthracis in environmental samples. Data are lacking on collection efficiency of the sample collection media (swabs, wipes, filters, etc.) for typical porous and non-porous surfaces encountered in indoor environments (e.g., furniture, carpet, letters, clothing, ventilation system filters). The effect of varying concentrations of B. anthracis-containing particles and dust loading on sampling efficiency has not been studied. Further, the recovery efficiency of the analytical methods (efficiency of removal of B. anthracis spores from the sample collection media) has not been adequately evaluated and limits of detection have not been established. Culture with positive identification of B. anthracis (CDC culture method) is the confirmatory test for environmental samples.1 The methods described in this document are believed to be more sensitive than the available hand-held rapid-assay devices for the detection of B. anthracis. At the present time, PCR- or immune-based assays for B. anthracis should not be used alone but should be confirmed with samples analyzed by culture methods to make public health decisions. This guidance document is based on the experience of CDC field investigators and laboratorians during the recent anthrax response investigations and experience with environmental monitoring for other contaminants in indoor environments. This document will be revised and updated as new information becomes available. Further research is needed to clarify the sensitivity of the sampling and analytical methods for known or suspected B. anthracis. Plan for Investigating B.
anthracis Environmental Contamination Training Safety Safety considerations are imperative not only for investigators but for the general public. Depending on the size of the area involved, the types of surfaces potentially contaminated, and the extent of contamination, it may be necessary to isolate and control access to the contaminated area to prevent the spread of contamination through the movement of people or equipment. When selecting sampling equipment, consideration should be given to whether the equipment can be effectively decontaminated or whether it must be properly disposed of after use. Record Keeping/Documentation Sampling Strategy Before sampling is begun, the buildings engineer/HVAC facility manager should be consulted on the design and operation of the HVAC system(s) to assess airflow patterns and determine which components (fans, filters, ductwork, etc.) serve a given area. Since most buildings recirculate air through ducted returns or ceiling plenums to other locations in the building, shutting down the ventilation system serving the contaminated area may be necessary to avoid dispersing B. anthracis spores. This issue should be discussed with the HVAC engineer with specific attention to some areas, such as computer network areas, which require constant ventilation (cooling) to prevent heat damage to critical systems. The sampling method and number of samples collected will be influenced by the circumstances of the potential contamination. A sufficient number of samples must be taken to increase the probability that the sampling is representative of the extent of contamination. Obtaining samples from additional locations at varying heights within the area of interest may provide more specific information on the source and dispersion of the contamination. In an initial investigation where there has been a known or suspected release of potentially contaminated material, the first priority should be to collect samples in locations that are near the suspected release source(s). If the aerosol containing B. anthracis spores has an aerodynamic size of less than 10 micrometers (µm), the particles will remain suspended in the air for extended periods of time (hours to days). In such cases, the spores can spread throughout an air space and into adjacent areas by following both localized (people walking by) and generalized (airflow from HVAC systems) airflow currents. In determining the extent of contamination, investigators should include coverage of areas along an anticipated contaminant pathway, i.e., those associated with air movement or dust collection, as well as activities that result in re-aerosolization or cross-contamination. In this case, the decision logic typically used in indoor environmental quality investigations of bioaerosols can be applied in identifying other important sampling locations. Spores can also be carried if they attach to clothing, shoes, or other objects; thus, more distant sampling may be needed. The types of sampling methods utilized in a sampling strategy may include the collection of bulk, surface, and/or air samples. Each sampling method has specific advantages in particular applications. Consultation with laboratory personnel is essential to determine the capabilities and analytical process of the laboratories involved. It may be necessary to utilize a combination of sampling methods to adequately characterize an environment. Those performing the sampling need to be cognizant of how their own activities or the sampling method itself could disturb the existing environment, and therefore alter the results. Additionally, field and media blank samples should be sent to the laboratory to determine if cross-contamination has occurred during sample collection. Field blanks should comprise at least ten percent of the total number of samples. Bulk Sampling Surface Sampling with Wipes or Swabs Surface Samples Collected by High-Efficiency
Particulate Air (HEPA) Vacuuming Air Samples Culturable air sampling can be done by a variety of methods, including the use of cascade impactors. Since B. anthracis spores are quite hardy, samples can also be collected using sampling pumps and filters (MCE, polytetrafluoroethylene, gelatin, etc.) placed inside sampling cassettes. To minimize sample loss, it is recommended that conductive sampling cassettes be used. (Additionally, the inside surfaces of the cassette can be rinsed to remove spores that may have adhered to the surfaces and the rinse considered as part of the sample). Further information on air sampling for microorganisms can be found in the methods described in the American Industrial Hygiene Association (AIHA) Field Guide for the Determination of Biological Contaminants in Environmental Samples (Fairfax, VA, 1996) and the American Conference of Governmental Industrial Hygienists (ACGIH®) Bioaerosols: Assessment and Control (Cincinnati, OH, 1999). Sample Packaging and Shipment It is the responsibility of the shipper to ensure correct identification, classification, packaging, labeling, marking, and documentation for all shipments of infectious substances. Investigators who will be handling and transporting infectious substances must receive training on these regulations prior to collecting samples for submission to an analytical laboratory. Chain-of-custody procedures should be followed and documented. Sample Analysis For example, swab samples collected for rule-out testing can be analyzed at an LRN Level A laboratory (generally a CLIA-certified clinical laboratory) using BSL-2 facilities and BSL-3 safety practices. All other samples including bulks, wipes, air samples, or vacuum samples should be analyzed for B. anthracis at an appropriate LRN Level B or C laboratory using BSL-3 facilities. In addition, all culture isolates that cannot be ruled out and are therefore presumptively positive should be referred to an LRN Level B or C laboratory for confirmatory testing. LRN personnel should be consulted when a sampling plan is designed and at subsequent stages of the investigation. Safety considerations for laboratory personnel involved with analytical processing of samples are paramount. Laboratory personnel must be adequately trained to handle infectious agents and must utilize proper procedures to reduce exposure during analysis. Additional information regarding safe laboratory practices can be obtained at http://www.phppo.cdc.gov/nltn/default.asp and the Biosafety in Microbiological and Biomedical Laboratories (BMBL) 4th Edition located at http://www.cdc.gov/od/ohs/biosfty/bmbl4/bmbl4toc.htm. Sample Interpretation Some laboratories, including all Level A laboratories, cannot accept bulk samples due to safety concerns that arise during sample processing. Therefore, the receiving laboratory should be contacted before bulk samples are collected to determine whether such samples will be accepted. Bulk samples may include items such as sections of carpet, office equipment, supplies, vials of dust, or ventilation filters. 1. Maintain appropriate chain-of-custody documentation and procedures. 2. Don sterile, non-powdered nitrile or vinyl examination gloves over the gloves that are part of standard PPE and clothing. 3. Collect and bag the item; seal the bag. 4. Label the bag and place in another unused, self-sealing bag (such as a Ziploc® bag or Whirlpak®). 5. Document the following items:
6. Clean the outside of the sealed bag with a 0.5 to 0.6% sodium hypochlorite solution just prior to leaving the contaminated area. Typical household bleach sold in the United States contains approximately 5 to 6% sodium hypochlorite. The disinfection solution is made by adding 1 part household bleach to 9 parts water (a 1:10 dilution). Final solutions should be in a pH range of 6 to 8. Clorox® bleach diluted 1:10 meets these requirements. When using other brands, one should confirm the buffering capacity and sodium hypochlorite concentrations. 7. Place the cleaned sealed bag in another unused self-sealing bag, and prepare for shipping according to applicable guidelines and regulations (http://www.bt.cdc.gov/LabIssues/PackagingInfo.pdf). To collect another sample, change gloves to prevent cross-contamination and repeat steps 1-6. 8. Submit the samples to the laboratory for culture and/or other analyses (e.g., microscopy). 9. Transport samples to the Level B or C laboratory at ambient temperature. Collecting Sterile Swab Samples (Qualitative or Quantitative) The following steps are used to collect samples for laboratory culture from small, non-porous surfaces or objects (keyboards, hard-to-reach areas within machinery, mail sorters, ventilation grilles, etc.). 1. Maintain appropriate chain-of-custody documentation and procedures. 2. Don sterile, non-powdered nitrile or vinyl examination gloves over the gloves that are part of standard PPE and clothing. 3. Remove a sterile, non-cotton swab from the package. 4. Moisten the swab with sterile water, sterile saline, or sterile phosphate-buffered saline (PBS) solution using aseptic technique to prevent cross-contamination. Note: check with the laboratory that will do the analysis to determine which type of swab and solution is preferred. 5. Wipe the surface. Recommended wipe area is <100 cm2. Avoid letting the swab dry completely. Suggested sampling technique: make enough vertical S-strokes to cover the entire sample area. 6. Place the sampled swab in a sterile conical vial, and cap the vial. 7. Label the vial, and place it in a self-sealing bag (such as a Ziploc® bag or Whirlpak®, or similar). 8. Document the following items:
9. Clean the outside of the sealed bag with a 0.5 to 0.6% sodium hypochlorite solution just prior to leaving the contaminated area. Typical household bleach sold in the United States contains about 5 to 6% sodium hypochlorite. The disinfection solution is made by adding 1 part household bleach to 9 parts water (a 1:10 dilution). Final solutions should be in a pH range of 6 to 8. Clorox® bleach diluted 1:10 meets these requirements. When using other brands, one should confirm the buffering capacity and sodium hypochlorite concentrations. 10. Place the cleaned sealed bag in another unused similar self-sealing bag. To collect another sample, change gloves to prevent cross-contamination and repeat steps 1-10. 11. Prepare samples for shipping according to applicable guidelines and regulations (http://www.bt.cdc.gov/LabIssues/PackagingInfo.pdf) and submit the samples to the laboratory for analysis 12. Transport samples to the Level A or higher laboratory at ambient temperature. Collecting Sterile Surface Wipe Samples (Quantitative or Qualitative) For use on large, non-porous surfaces such as table tops, counters, desks, file cabinets, and non-carpeted floors. 1. Maintain appropriate chain-of-custody documentation and procedures. 2. Don sterile, non-powdered examination gloves over the gloves that are part of standard PPE. 3. Remove a sterile 3" X 3" (or smaller) synthetic (non-cotton) gauze pad (gauze, Handi-Wipe®, sterile sponges) from package. 4. Moisten the gauze with sterile water, sterile saline, or sterile PBS solution using aseptic technique to prevent cross-contamination. Note: check with the laboratory that will do the analysis to determine which gauze and solution is preferred. 5. Wipe the surface. Recommended wipe area is approximately 1 square foot. Avoid letting the gauze pad dry completely. Suggested sampling technique: make enough vertical S-strokes to cover the entire sample area; fold the exposed side of the pad; make horizontal S-strokes over the same area. 6. Place the sampled gauze in a sterile conical vial, and cap the vial. 7. Label the vial, and place it in a self-sealing bag (Ziploc® bag, Whirlpak®, or similar). 8. Document the following items:
9. Clean the outside of the sealed bag with a 0.5 to 0.6% sodium hypochlorite solution just prior to leaving the contaminated area. Typical household bleach sold in the United States contains about 5 to 6% sodium hypochlorite. The disinfection solution is made by adding 1 part household bleach to 9 parts water (a 1:10 dilution). Final solutions should be in a pH range of 6 to 8. Clorox® bleach diluted 1:10 meets these requirements. When using other brands, one should confirm the buffering capacity and sodium hypochlorite concentrations. 10. Place the cleaned sealed bag in another unused self-sealing bag. To collect another sample, repeat steps 1-9. Change gloves between samples. 11. Prepare samples for shipping according to applicable guidelines and regulations (http://www.bt.cdc.gov/LabIssues/PackagingInfo.pdf) and submit the samples to the laboratory for analysis. 12. Transport samples to a Level B or C laboratory at ambient temperature. Collecting Samples with a HEPA Vacuum Cleaner The following steps should be used to collect samples for laboratory culture from large, porous or dusty, non-porous, dust/dirty surfaces such as carpeting, upper surface of ceiling tiles, ventilation systems, and papers. If the number of CFUs per gram of dust is desired, then pre-weighed filter socks should be used. Alternatively, the mean filter weight of several socks could be used as a background, representative weight. 1. Maintain appropriate chain-of-custody documentation and procedures. 2. Don sterile, non-powdered nitrile or vinyl examination gloves over the gloves that are part of the standard PPE and clothing. 3. Insert a cone-shaped Dust Collection Filter Sock manufactured by Midwest Filtration Company, Fairfield, Ohio, or equivalent) into the vacuum cleaner nozzle. 4. Fold the plastic sleeve over the outside of the nozzle, and secure it with an elastic band, or hold firmly in place using a gloved hand. 5. HEPA-vacuum the surface. Note: 1-2 tablespoons of vacuumed debris
are desired. 6. After collecting the sample, remove the tape or elastic band and discard these items as contaminated waste. 7. Remove the cone-shaped dust collection filter sock, and place it in a self-sealing bag (such as a Ziploc® bag or Whirlpak®), roll the filter, and place it in a sterile conical vial. 8. Place the sample in a clean self-sealing bag and label it with a discrete identifier. 9. Document the following items:
10. Clean the outside of the sealed bag with a 0.5 to 0.6% sodium hypochlorite solution just prior to leaving the contaminated area. Typical household bleach sold in the United States contains about 5 to 6% sodium hypochlorite. The disinfection solution is made by adding 1 part household bleach to 9 parts water (a 1:10 dilution). Final solutions should be in a pH range of 6 to 8. Clorox® bleach diluted 1:10 meets these requirements. When using other brands, one should confirm the buffering capacity and sodium hypochlorite concentrations. 11. Place the cleaned sealed bag in another unused self-sealing bag. To collect another sample, wipe the nozzle with an alcohol wipe, change gloves, and repeat steps 1-10. 12. The use of alcohol wipes will physically remove contamination from the nozzle surface but will not sterilize the surface. 13. Prepare samples for shipping according to applicable guidelines and regulations (http://www.bt.cdc.gov/LabIssues/PackagingInfo.pdf) and submit the samples to the laboratory for analysis. 14. Transport samples to the Level B or C laboratory at ambient temperature. Collecting Air Samples Air Cassettes 1. Maintain appropriate chain-of-custody documentation and procedures. 2. Calibrate the sampling train at 2 to 4 liters per minute. If a high volume sampler (similar to that used for asbestos sampling) is available, use it at the highest sample rate (which may be up to 16 liters per minute). 3. Remove the cap from the cassette (retain this cap for use later), and collect the sample closed-faced. Sampling time: as long as practical, generally a minimum of 6 to 8 hours at 2 to 4 liters per minute is suggested. Note: if gelatin filters are used, then an alternate sampling time and flow rate may be needed. (Consult manufacturers specifications). 4. After the sample is collected, turn off pump, replace cap, and remove the filter cassette from the sampling train. Label the cassette sample, and place it in a clean self-sealing bag (Ziploc® bag, Whirlpak®, or similar). 5. Document the following items:
6. Clean the outside of the sealed bag with a 0.5 to 0.6% sodium hypochlorite solution just prior to leaving the contaminated area. Typical household bleach sold in the United States contains about 5 to 6% sodium hypochlorite. The disinfection solution is made by adding 1 part household bleach to 9 parts water (a 1:10 dilution). Final solutions should be in a pH range of 6 to 8. Clorox® bleach diluted 1:10 meets these requirements. When using other brands, one should confirm the buffering capacity and sodium hypochlorite concentrations. 7. Place the cleaned sealed bag in another unused self-sealing bag. 8. Submit the samples to the laboratory for analysis. To collect another sample, repeat steps 1-7. 9. Prepare samples for shipping according to applicable guidelines and regulations (http://www.bt.cdc.gov/LabIssues/PackagingInfo.pdf) and submit the samples to the laboratory for analysis. 10. Transport samples to the Level B or C laboratory at ambient temperature. Collecting Air Samples Impactors Note: prior to initial sample collection, the impactors should be autoclaved. 1. Maintain appropriate chain-of-custody documentation and procedures. 2. Program sampler for the volume of air to be sampled and aseptically place an open tryptic soy agar (TSA) with 5% sheep blood plate in the sampler. (Note: specific milliliters of pre-prepared agar are required for plates used in some impactor samplers (i.e., Andersen N-6), check these requirements when ordering the amount of fill in your plates. 3. Allow to run for the specified period of time. 4. Collect the plates and cover. 5. Seal plates with gas-permeable tape (i.e., masking tape). 6. Document the following items:
7. After the sample is collected, remove the plate and place it in a clean self-sealing bag (Ziploc® bag, Whirlpak®, or similar). 8. Clean the outside of the sealed bag with a 0.5 to 0.6% sodium hypochlorite solution just prior to leaving the contaminated area. Typical household bleach sold in the United States contains about 5 to 6% sodium hypochlorite. The disinfection solution is made by adding 1 part household bleach to 9 parts water (a 1:10 dilution). Final solutions should be in a pH range of 6 to 8. Clorox® bleach diluted 1:10 meets these requirements. When using other brands, one should confirm the buffering capacity and sodium hypochlorite concentrations. 9. Place the cleaned sealed bag in another unused self-sealing bag. 10. Submit the samples to the laboratory for analysis. To collect another sample, wipe the impactor components with an alcohol wipe, change gloves, and repeat steps 1-9. The use of alcohol wipes will physically remove contamination from the nozzle surface but will not sterilize the surface. After sample collection is complete, each impactor should be properly decontaminated with a disinfection solution. The impactors should be autoclaved before use in an alternate site. 11. Prepare samples for shipping according to applicable guidelines and regulations (http://www.bt.cdc.gov/LabIssues/PackagingInfo.pdf) and submit the samples to the laboratory for analysis. 12. Transport samples to the Level A laboratory at ambient temperature. 13. Maintain appropriate chain-of-custody documentation and procedures. -------------------------------------------------------------------------------- 1 Notice to Readers: Use of Onsite Technologies for Rapidly Assessing Environmental Bacillus anthracis Contamination on Surfaces in Buildings. MMWR 2001 Dec 7;50(48):1087. 2 A number of suggested commercial sources of materials are given in this document in an attempt to meet the practical needs of the readers. These are sources known to the authors. Their inclusion does not imply endorsement of the products by the U.S. Department of Health and Human Services (HHS), Agency for Toxic Substances and Disease Registry (ATSDR), Centers for Disease Control and Prevention (CDC), or National Institute for Occupational Safety and Health (NIOSH). It is recognized that equivalent products from other sources may be equally satisfactory. |