Pre-Certification Letter

• Printer-friendly Pre-Certification Letter (80KB)

Note: The A/E will submit the following statement to the HCOF program office on the firm’s letterhead. The document may be modified as necessary to meet the specific conditions of the project.

Architect/Engineer Pre-Certification Statement

I hereby certify that (name of firm) has been engaged by (name of grantee) to provide design and construction administration services for (describe project) in accordance with the Owner/Architect Agreement signed and executed on (date).

I further certify the following:

1. (Name of firm) is licensed to practice in the State of (indicate state).
   
   
2. The executed Agreement is for this project only, and is not “open-ended.”
   
   
3. The project will be designed and constructed in accordance with all mandatory requirements imposed on federally-assisted construction projects by specific laws enacted by Congress, Presidential Executive Orders, or Departmental Policy. The project design will also meet all applicable program standards, State codes, and local codes and ordinances. Such federally-mandated standards include (but are not limited) to the following, as applicable:
   
   
   • AIA Guidelines for Design and Construction of Hospital and Health Care Facilities.
   • NFPA 101 Life Safety Code.
   • ADA Accessibility Guidelines for Building and Facilities (28 CFR Part 36).
     
     
4. (Name of firm) will promptly notify (name of grantee) of any conflict between any federal standard and State or local standard as the issue may arise in the course of the project design. The issue will be brought to the attention of the HCOF program office for resolution.
   
   
5. It is estimated that final working drawings and final technical specifications should be completed by (indicate date). (Name of firm) will promptly notify the HCOF program office of any changes in the design schedule, including a proposed revised estimated completion date. The proposed revised date must be agreeable to both (name of firm) and (name of grantee); and concurred by the HCOF program office.