FY 2009 CHGME Annual Report:  Helpful Reminders

Your hospital’s completed, signed annual report package must be postmarked by February 9, 2009 and submitted to the:

Health Resources and Services Administration
Bureau of Health Professions
Division of Medicine and Dentistry
Graduate Medical Education Branch
Parklawn Building
5600 Fishers Lane, Room 9A-05
Rockville, Maryland 20857

Attn:  Shirley Linney

The Annual Report submitted to HRSA should include:

• one (1) paper copy of completed Annual Report with the required signed certification
• one (1) electronic copy of the completed Annual Report on CD. 
• one (1) electronic copy of the Discharge Data by Zip Code on CD

Some important specific reminders  for completing the forms:

• HRSA 100-1-B.  At the top of the page don’t forget to include the number of outside institutions that sent residents to your hospital in the 2007-2008 academic year.  This information is important for showing how CHGME hospitals are serving other hospitals and medical schools.  The number should include all institutions, even those sending residents for brief rotations.
• For the hospital-level information provided in the HRSA 100-2, check the number of discharges reported for the academic year.  The figure should be similar, but different, from the number of discharges reported in your application for funds.  If there are gross differences, check for errors and send a file with non-missing information.
• It is very important to include the city, state, and zip code for the discharges.  If these data are missing, we cannot determine the extent to which discharges come from underserved areas.
• On Form HRSA 100-2-D, “area addressed” refers to whether the program was offered in the 2007-2008 academic year—check for yes, blank for no.
• On Form HRSA 100-3-F, it is also very important not to have missing data for city, state, and zip code for graduates.  These data are used to identify underserved areas. 
• For those items that ask for a written response regarding changes and benefits, please link the reasons to residency training.

Please do not hesitate to contact CHGME staff with any questions. 

Region I — Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nebraska, Nevada, New Mexico, Oregon, Utah, Washington, Wyoming   Contact Jill Schmid,  Tel:  301-443-6153; Fax:  301-443-1879

Region II — Arkansas, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, North Dakota, Oklahoma, South Dakota, Texas, Wisconsin  Contact Ayah Johnson, Tel:  301-443-1058; Fax:  301-443-1879

Region III — Illinois, Indiana, Maine, Massachusetts, Michigan, New Hampshire, New York, Ohio, Pennsylvania, Vermont
Contact    Kathleen Bond, Tel:  301-443-8681, Fax:  301-443-1879

Region IV — Alabama, Connecticut, Delaware, District of Columbia, Florida, Georgia, Guam, Kentucky, Maryland, New Jersey, North Carolina, Puerto Rico, Rhode Island, South Carolina, Tennessee, Virginia, Virgin Islands, West Virginia
Contact   Ayah Johnson, Tel:  301-443-1058; Fax:  301-443-1879