2009 Database Utility "Getting Started Guide"
Overview
The Dental Services Report Database Utility is provided to HAB dental programs as a means of completing and submitting annual applications or data reports. This Utility offers built-in data validation, which greatly reduces the likelihood that you will be contacted to resolve problems or discrepancies with your Report submission. The Database Utility allows you to:
No special software is required to make use of this Utility. A screen area of 1024 x 768 pixels is recommended for optimal viewing. (To change your display settings, right-click an open area of your desktop, left-click on Properties, and click the Settings tab. Left-click and drag the slider control under Screen Area to the 1024 x 768 pixels setting. Click the 'OK' button to accept the change. Click 'OK' again to clear the Display Properties dialog box. Click 'Yes' when asked if you want to keep the new settings.) Navigation The Database Utility offers an intuitive menu system that will guide you through the data entry, validation and submission processes. Data may be entered during one or more sessions. All data are saved automatically as you navigate through the Report screens. You may exit the Utility and return at any time to complete and review your Report. There are six data entry screens, corresponding
to the six sections of the Dental Services
Report. You will need to complete all
sections that apply to your program. Each
screen is divided into several pages,
with each page containing a single item.
As you enter your data, use the 'Tab'
key to move from one cell to the next.
Press 'Tab' while holding the 'Shift'
key to move to the previous cell. When
you reach the last cell on a page, pressing
'Tab' will advance to the next page. To
revisit a prior page within the section,
click on the page name at the top of the
screen. Use the navigation buttons at
the bottom of the screen to navigate among
sections of the Report. Data Entry Tips Following are some helpful tips to assist you in entering your dental services data:
Validation When you have completed data entry, the next step is to validate your Dental Services Report and resolve any discrepancies or numerical errors. Click the "Check Your Report for Errors" option on the main menu to generate a report of all discrepancies detected. Once you have addressed each discrepancy, rerun the validation report to ensure that no discrepancies remain. Your Report must be validated before it can be submitted electronically to HAB. Submission When your Dental Services Report is error-free, it is time to submit your data to HAB. This is a two part process:
Getting Help Should you need assistance, either with the use of this Utility or in understanding the requirements of the Dental Services Report, please contact the Ryan White HIV/AIDS Program Data Support help desk: WRMA/CSR Ryan White Project Toll-Free Help Line: 1-888-640-9356 Note: Please provide your institution
name to the Technical Assistance (T.A.)
Specialist. When submitting a request
via email, be sure to include your institution
name and your position within the institution
in the message text. |