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Part 3. Submission Processing

Chapter 24. ISRP System

Section 28. Campus Quality Assurance Program

3.24.28  Campus Quality Assurance Program

3.24.28.1  (01-01-2009)
Introduction

  1. This chapter provides instructions for the transcription and verification of data from Form 3926, Quality Assurance Review Record (Adjustments), Form 3926A, Quality Standard Input Record and Form 3927, Quality Assurance Defect List for the Campus Quality Assurance Program, using the Integrated Submission and Remittance Processing (ISRP) system.

3.24.28.1.1  (01-01-2009)
Control Documents

  1. Control data may be transcribed from the following control forms:

    • Form 1332, Block and Selection Record

    • Form 3893, Re-entry Document Control Slip

3.24.28.1.2  (01-01-2009)
Source Documents

  1. Data will be transcribed from the following forms:

    • Form 3926, Quality Assurance Review Record

    • Form 3926A, Quality Standard Input Record

    • Form 3927, Quality Assurance Defect List

3.24.28.1.3  (01-01-2009)
Forms/Program Numbers/Format Codes

  1. The following table shows the program numbers and format codes for the Quality Assurance source documents.


    FORMS     		PROGRAM NUMBERS FORMAT CODES
    3926 59702 222
    3927 59703 223
    3926 (Adjustments) 59706 222
    3926A 59707 222

3.24.28.1.4  (01-01-2009)
Special Instructions—Forms 3926, 3926 (Adjustments)

  1. There will be only one serial number per page, and it will be written in the upper right hand corner of the form. Section 01 contains header information which is entered only one per page. Sections 02 through 12 must be entered by the Operator as needed. Begin a new section after a blank line, or whenever non-blank data are present in Items 10, 11, or 16. The last position of Items 11, 14, and 16 may contain an alpha character or special character for Form 3926 (Adjustments). The last position of Items 11, 14 and 16 is numeric only for Form 3926.

3.24.28.1.5  (01-01-2009)
Special Instructions—Form 3926A

  1. Each line item will be considered a separate document. The serial number for each line item will appear in Item 10. The document will automatically end after the Control Number for this form.

3.24.28.1.6  (01-01-2009)
Special Instructions—Form 3927

  1. Section 01 contains Items 1 and 5 only. Sections 02 through 31 must be entered by the Operator as needed. Begin a new section for each entry in Item 8. The actions codes and their descriptions are:

    • "A" —Establish a defect code(s) and description on the Defect Code File.

    • "C" —Change/Update a defect code(s).

    • "D" —Delete a defect code(s) from the Defect Code File.

3.24.28.1.7  (01-01-2009)
MUST ENTER Fields

  1. Some fields require entry of data. These fields are referred to as MUST ENTER fields. They are indicated in the Transcription Operation Sheets by the presence of stars (★★★★★★) See IRM 3.24.37, ISRP System General Instructions for procedures related to MUST ENTER fields.

3.24.28.2  (01-01-2009)
ISRP Transcription Operation Sheets

  1. The following exhibits represent specific data entry procedures.

Exhibit 3.24.28-1  (01-01-2009)
Block Header Data Entry FORMS 1332 AND 3893

3.24.28 - 1 Block Header Data Entry
Source Document or Record:FORM 1332 AND 3893
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Alpha Block Control ABC   The screen displays the ABC that was entered in the EOP Dialog box, as described in IRM 3.24.37.2.6. It cannot be changed.
(2) File Location Code FLC/DO <ENTER> File Location Code "00" will always be generated. No entry is required.
(3) Format Code FCODE <ENTER> Enter the 3 digit format from the Document Locator Box on Form 1332 or 3893
(a) Form 3926 = 222.
(b) Form 3926 (Adjustments) = 222.
(c) Form 3926A = 222.
(d) Form 3927 = 223.

Exhibit 3.24.28-2  (01-01-2009)
Section 01 FORMS 3926, 3926 (ADJUSTMENTS) (Programs 59702/59706)

3.24.28 - 2 SECTION 01
Source Document or Record:FORMS 3926, 3926 (ADJUSTMENTS)
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER# <ENTER> Press <ENTER> if the correct number appears automatically; otherwise enter the 2 digit number from the upper right hand corner of the Form 3926. If the serial number has been generated by the system (see IRM 3.24.37.5.5) verify that it matches the document being entered.
(3) Campus Code SC <ENTER> ★★★★★★ Enter the edited code from the top margin of the Form 3926 or Form 1332.

Note:

This field is very important for Cincinnati when entering Brookhaven Code "19" it is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.

(4) Defect List Number ITEM5 <ENTER> Enter the number from Item 5.
(a) If only zeros (0) are present, press <ENTER>.
(5) Organization Code ITEM6 <ENTER> Enter the number from Item 6.
(6) Function Code ITEM7 <ENTER> Enter the number from Item 7.
(7) Program Code ITEM8 <ENTER> Enter the number from Item 8.
(8) Control Number CTL# <ENTER> ★★★★★★ Enter the third position of the Alpha Control Number from Form 1332, followed by the Serial Number used in Elem. No. (2).

Exhibit 3.24.28-3  (01-01-2009)
Sections 02–12 FORMS 3926, 3926 (ADJUSTMENTS) (Programs 59702/59706)

3.24.28 - 3 SECTION 02-12
Source Document or Record:FORMS 3926, 3926 (ADJUSTMENTS)
Elem. No. Data Element Name Prompt Fld. Term. Instructions
       

Note:

Begin a new section after a blank line, or whenever there are non-blank data in Item 10 or Item 11 or Item 16.
(1) Section Number SECT: <ENTER> Press <ENTER> if already present on the screen; otherwise, enter the appropriate section number (must be between 02 and 12, inclusive). Note: On-line help is only available on the Section 02 input screen. If you are in a subsequent section and require on-line help, go back to Section 02, position your cursor in the appropriate input field, and press <Shift-H>.
(2) Social Security Number SSN <ENTER> Enter the number from Item 10, if present.
(3) Number of Records (or Documents, Cases Sampled) ITEM11 <ENTER> Enter the alpha/numeric information from Item 11, if present.
(4) Defect Code ITEM12 <ENTER> Enter the number from Item 12, if present.
(5) Number of Defects ITEM14 <ENTER> Enter the number from Item 14, if present.
(6) Number of Defective Records (Documents) ITEM16 <ENTER> Enter the number from Item 16, if present.
(7) Defect Code 2 through 10 2ND I12
2ND I14
3RD I12
3RD I14
4TH I12
etc., THRU
10THI14 		<ENTER> Enter Elem. No. (4) and Elem. No. (5) until all Items 12 and 14 have been entered for the section.
(a) A maximum of 10 combinations of Items 12 and 14 may be entered in a section.
(b) Form 3926 (Adjustments)—Elements 3, 5 and 6 may contain an alpha character or a special character (# or %) in the last position (Program Number 59706).
(c) Form 3926—Elements 3, 5 and 6 are numeric only (Program Number 59702).

Exhibit 3.24.28-4  (01-01-2009)
Section 01 FORMS 3926A (Program 59707)

3.24.28 - 4 SECTION 01
Source Document or Record:FORMS 3926A
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER# <ENTER> Press <ENTER> if the correct number appears automatically; otherwise enter the 2 digit number from Item 10.
(3) Campus Code SC <ENTER> ★★★★★★ Enter the edited code from the top margin of the Form 3926A or Form 1332.

Note:

This field is very important for Cincinnati when entering Brookhaven Code "19" it is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.

(4) Defect List Number ITEM5 <ENTER> Enter the number from Item 5.
(5) Organization Code ITEM6 <ENTER> Enter the number from Item 6.
(6) Function Code ITEM7 <ENTER> Enter the number from Item 7.
(7) Program Code ITEM8 <ENTER> Enter the number from Item 8.
(8) Quality Standard ITEM9 <ENTER> Enter the number from Item 9. If blank, press <ENTER> only.
(9) Control Number CTL# <ENTER> ★★★★★★ Enter the third position of the Alpha Control Number from Form 1332, followed by the Serial Number used in Elem. No. (2).

Exhibit 3.24.28-5  (01-01-2009)
Section 01 FORM 3927 (Program 59703)

3.24.28 - 5 SECTION 01
Source Document or Record:FORM 3927
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT:   Section "01" will always be generated. No entry is required.
(2) Serial Number SER# <ENTER> Press <ENTER> if the correct number appears automatically; otherwise enter the 2 digit number from the upper right hand corner of the Form 3927.
(3) Campus Code SC <ENTER> ★★★★★★ Enter the edited code from the top margin of the Form 3927 or Form 1332.

Note:

This field is very important for Cincinnati when entering Brookhaven Code "19" it is a MUST ENTER field for Document "00" and will be generated into remaining documents until changed.

(4) List Number ITEM1 <ENTER> Enter the number from Item 1.
(5) Action Code ITEM5 <ENTER> Enter the alpha character from Item 5.

Exhibit 3.24.28-6  (01-01-2009)
Sections 02–31 FORM 3927 (Program 59703)

3.24.28 - 6 SECTION 02-31
Source Document or Record:FORM 3927
Elem. No. Data Element Name Prompt Fld. Term. Instructions
(1) Section Number SECT: <ENTER> Press <ENTER> if already present on the screen; otherwise, enter the appropriate section number (must be between 02 and 31, inclusive). Note: On-line help is only available on the Section 02 input screen. If you are in a subsequent section and require on-line help, go back to Section 02, position your cursor in the appropriate input field, and press <Shift-H>.
(2) Defect Code ITEM8 <ENTER> Enter the number from Item 8, if present.
(3) Defect Description ITEM9 <ENTER> Enter the narrative from Item 9, if present.

Note:

Repeat Elements 1 thru 3 for each additional entry in Items 8 and 9, and increase the Section Number by 1 with each repetition.

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