- 3.17.50.3 Disbursement Control Main Menu
- 3.17.50.4 Accounting Application Control Main Menu
- 3.17.50.5 Agency Transfer Control Main Menu
- 3.17.50.6 Assessment Control Main Menu
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These are the valid Debit & Credit accounts for IPAC Receipts (Journal #541):
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Debtor Master File (DMF) IPAC (reversal accounts are opposite)
-
2910 Debit IPAC Receipt (20F3885.11)
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1550 Credit Injured Spouse Claims Allowed-Rec
-
-
DMF Reclass (Required) (reversal accounts are opposite)
-
2410 Debit Refund Repay Principal (20X0903)
-
2910 Credit IPAC Receipt (20F3885.11)
-
-
IPACR Refund Reversal (reversal accounts are opposite)
-
2910 Debit IPAC Receipt (20F3885.11)
-
4970 Credit Unapplied Refund Reversals
-
-
IPAC Department of Justice (DOJ) (reversal accounts are opposite)
-
2910 Debit IPAC Receipt (20F3885.11)
-
4975 Credit Liability, DOJ Receipts
-
-
IPACR Suspense (reversal accounts are opposite)
-
2910 Debit IPAC Receipt (20F3885.11)
-
4985 Credit IPACR Suspense
-
-
These are the valid Debit & Credit accounts for IPACD (Journal 542):
-
Principal (reversal accounts are opposite)
-
4970 Debit Unapplied Refund Reversal
-
5100 Credit Disbursement, Principal (20X0903)
-
-
Liability, DOJ Receipt (reversal accounts are opposite)
-
4975 Debit Liability, DOJ Receipts
-
5100 Credit Disbursement, Principal (20X0903)
-
-
IPAC Suspense (reversal accounts are opposite)
-
4985 Debit IPACR Suspense
-
5100 Credit Disbursement, Principal (20X0903)
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-
This table describes the steps required to complete Journal #542.
Journal 542 Procedure Journals Prompt Description / Action Select or Enter IRACS Main Menu Highlight/select Disbursement. Apply Disbursement Control Main Menu Record Select IPAC Receipts or TRACS IPACD. Tab or Apply Account Period Accept the highlighted current month or select the future month. From the Action Bar. Apply Maintain Source Journal Schedule # Enter the schedule number assigned to the refund. Tab Key Confirm Date Enter the date in MM-DD-YYYY format. Items Enter the total Items. Enter or Add Button Maintain Journal Entry Amount Enter the amount associated with the selected IRS account. OK Button Repeat for additional accounts or select. Cancel Maintain Source Journal Review input data. If correct, select. OK Button If information is not correct. the Edit or Delete Button Maintain Transaction Journal Highlight/select DMF Reclass from possible source journals, the next transaction (IPAC receipts only). From the Action Bar. Action/Add Maintain Source Journal Enter or Add Button Maintain Journal Entry Amount Enter amount associated with selected IRS account. OK Button Maintain Transaction Journal Message Select Message to enter up to 256 characters of optional audit trail information. OK Button Post Review input data. If correct. Post Button
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The FPLP is processed in Memphis Submission Processing Center (MSPC) only.
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IPAC is received daily from Financial Management Service (FMS) - IPACR FMS/FPLP Levy (Journal #580) and IPACD FMS/FPLP Levy (Journal #585).
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MSC downloads the IPAC information onto a diskette for electronic transmittal to the ECC.
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ECC then matches the IPAC information with the file received from FMS and Electronic Funds Tax Payment System (EFTPS) will process into IRACS with journal 114.
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These are the valid Debit & Credit accounts for IPACR FMS/FPLP Levy (Journal #580).
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2910 Debit IPAC Receipt (20F3885.11)
-
4765 Credit EFTPS/FPLP Miscellaneous Suspense
-
-
These are the valid Debit & Credit accounts for IPACD FMS/FPLP Levy (Journal #585).
-
4765 Debit EFTPS Miscellaneous Suspense
-
2910 Credit IPAC Receipt (20F3885.11)
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This table describes the steps required to complete Journal #585.
Journal 585 Procedure Journals Prompt Description / Action Select or Enter IRACS Main Menu Highlight/select Disbursement. Apply Disbursement Control Main Menu Record Select IPACR FMS Levy or IPACD FMS Levy Tab or Apply Account Period Accept the highlighted current month or select the future month. From the Action Bar. Apply Maintain Source Journal Schedule # Enter the Schedule Number assigned to the refund. Tab Key Confirm Date Enter the date in MM-DD-YYYY format. Items Enter the total Items. Enter or Add Button Maintain Journal Entry Amount Enter the amount associated with the selected IRS account. OK Button Maintain Source Journal Review input data. If correct, select. OK Button If information is not correct. the Edit or Delete Button Maintain Transaction Journal Message Select Message to enter up to 256 characters of optional audit trail information. OK Button Post Review input data. If correct. Post Button
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This subsection describes the Journals used to record disbursement adjustments from the IPAC.
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(1) These are the valid accounts for IPACD Miscellaneous (Journal #547).
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4120 Debit SPC Suspense for Master File-BMF
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4220 Debit SPC Suspense for Master File-IMF
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4252 Debit SPC Suspense for Master File-IRAF
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4420 Debit SPC Suspense for NMF
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4620 Debit Unidentified Remittances
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4970 Debit Unapplied Refund Reversals
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6400 Debit Miscellaneous Revenue Collections
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6520 Debit Refund of Tax and Interest-NMF
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6540 Debit Small Debits and Credits Cleared
-
6800 Debit Excess Collection
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5100 Credit Disbursements, Principal (20X0903)
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5200 Credit Disbursements, Interest (20X0904)
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-
These are the valid accounts for IPACD Deposit Fund (Journal # 549).
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4710 Debit Offers-In-Compromise
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4720 Debit Sales of Seized Property
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4730 Debit Miscellaneous Deposit Funds
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6520 Debit Refund of Tax and Interest-NMF
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5200 Credit Disbursements, Interest (20X0904)
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7002 Credit Disbursements Fund Receipt (20X6879.09)
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-
These are the valid accounts for IPACD MISC Revenue (Journal # 553).
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6910 Debit Adj or Correction of MISC Revenue
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5400 Credit Disbursements, MISC Revenue (20X1807)
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-
These are the valid accounts for IPACD Photocopy (Journal # 555).
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2410 Debit Refund Repay Principal (20X0903)
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6310 Debit MISC Fees
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2340 Credit Photocopy Fees (20X6877)
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5100 Credit Disbursements, Principal (20X0903)
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These are the valid accounts for IPACD Anti-Drug (Journal # 557).
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4750 Debit Anti-Drug Special Funds Liability
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7003 Credit Anti-Drug receipts (20X5099.1)
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These are the valid accounts for IPACD DMF Offset (Journal # 559).
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2410 Debit Refund Repay Principal (20X0903)
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6330 Debit Debtor Master File Offsets
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2910 Credit IPACR Receipt (20F3885.11)
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5100 Credit Disbursements, Principal (20X0903)
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-
These are the valid accounts for IPACD Oil Spill (Journal # 560) (Austin Submission Processing Center only).
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6320 Debit Offshore Oil Account
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6520 Debit Refund of Tax and Interest-NMF
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2600 Credit Oil Spill Receipts (20X8185)
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5200 Credit Disbursements, Interest (20X0904)
Journal 560 Procedure Journals Prompt Description / Action Select or Enter IRACS Main Menu Highlight/select Disbursement. Apply Disbursement Control Main Menu Record Select IPACD Disburse & Form 3813. Tab or Apply Account Period Accept the highlighted current month or select the future month. From the Action Bar. Apply IRACS Intermediate Menu Select the needed disbursement type. Apply Maintain Source Journal Schedule # Enter the Schedule Number assigned to the refund. Tab Key Confirm Date Enter the date in MM-DD-YYYY format. Cycle Highlight/Select the Refund Cycle (required for DMF Offset only) Tab Key Items Enter the total Items. Enter or Add Button Maintain Journal Entry Select the needed IRS Account if more than one option is available. Tab Key Amount Enter the amount associated with the selected IRS account. OK Button Repeat if an additional account has an amount, or select. Cancel Button If IPACD Deposit Fund: Maintain Transaction Journal Highlight/Select OIC, Seizure, MISC, or Deposit Fund"Possible Source Journal" . Then select. Action, then Add Maintain Source Journal Deposit Fund ID # Enter the Deposit Fund number. Add Button Maintain Journal Entry Area Office or Field Office Highlight/Select the appropriate Office. Tab Key Can repeat ID#, Area or Field Office until last one, then. . . Cancel Amount Enter the Amount associated with the generated IRS account. OK Button If IPACD Miscellaneous: Maintain Transaction /Journal Highlight/Select Application from the "Possible Source Journal" From the Action Bar, Select. Action & then Add Maintain Source Journal No input is necessary for this Journal. Add Button Maintain Journal Entry Select the needed IRS Account Tab Key Amount Enter the amount associated with the selected IRS account. Enter or Add Button Repeat for each account that has an amount. When finished with required data inputs, Select. Cancel Button Note:
See Separate Table in subsection 3.17.50.3.14 for "NTRR Line Data" input.
For ALL journals, continue with. Maintain Source Journal Review input data. If correct, select. OK Button If information is not correct. the Edit or Delete Button Maintain Transaction Journal Message Select Message to enter up to 256 characters of optional audit trail information. OK Button Post Review input data. If correct. Post Button -
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This subsection describes the Journals used to record the confirmation of a refund.
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These are the valid accounts for Confirmation ECC Refund - Cade (Journal 518).
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4801 Debit Approved Vouchers Payable Principal
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5100 Credit Disbursements, Principal (20X0903)
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4802 Debit Approved Vouchers Payable Interest
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5200 Credit Disbursements, Interest (20X0904)
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These are the valid accounts for Confirmation of Informant Reward Refund (Journal 519).
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4808 Debit Approved Voucher Payable, Informant Award
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7004 Credit Informant Reward (20X5433.1)
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These are the valid accounts for Confirmation MISC Refund (Journal 520).
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4801 Debit Approved Vouchers Payable Principal
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5100 Credit Disbursements, Principal (20X0903)
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4802 Debit Approved Vouchers Payable Interest
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5200 Credit Disbursements, Interest (20X0904)
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These are the valid accounts for Confirmation ECC Refund-BMF (Journal 521).
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4801 Debit Approved Vouchers Payable Principal
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5100 Credit Disbursements, Principal (20X0903)
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4802 Debit Approved Vouchers Payable Interest
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5200 Credit Disbursements, Interest (20X0904)
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These are the valid accounts for Confirmation ECC Refund-IMF (Journal 522).
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4801 Debit Approved Vouchers Payable Principal
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5100 Credit Disbursements, Principal (20X0903)
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4802 Debit Approved Vouchers Payable Interest
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5200 Credit Disbursements, Interest (20X0904)
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These are the valid accounts for Confirmation Excess Refund (Journal 523).
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4801 Debit Approved Vouchers Payable Principal
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5100 Credit Disbursements, Principal (20X0903)
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4802 Debit Approved Vouchers Payable Interest
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5200 Credit Disbursements, Interest (20X0904)
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These are the valid accounts for Confirmation Unidentified Refund (Journal 524).
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4801 Debit Approved Vouchers Payable Principal
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5100 Credit Disbursements, Principal (20X0903)
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4802 Debit Approved Vouchers Payable Interest
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5200 Credit Disbursements, Interest (20X0904)
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These are the valid accounts for Confirmation Photocopy Refund (Journal 525).
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2410 Debit Refund Repay Principal (20X0903)
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4801 Debit Approved Vouchers Payable Principal
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2340 Credit Photocopy Fee (20X6877)
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5100 Credit Disbursements, Principal (20X0903)
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These are the valid accounts for Confirmation NMF Refund (Journal 526).
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4801 Debit Approved Vouchers Payable Principal
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5100 Credit Disbursements, Principal (20X0903)
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4802 Debit Approved Vouchers Payable Interest
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5200 Credit Disbursements, Interest (20X0904)
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These are the valid accounts for Confirmation Deposit Fund Refund (Journal 527).
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4803 Debit Approved Vouchers Payable, Deposit Fund
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7002 Credit Deposit Funds (20X6879.09)
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4802 Debit Approved Vouchers Payable Interest
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5200 Credit Disbursements, Interest (20X0904)
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These are the valid accounts for Confirmation Anti-Drug Refund (Journal 528).
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4804 Debit Approved Vouchers Payable, Drug Fund
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7003 Credit Anti-Drug (20X5099.1)
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These are the valid accounts for Confirmation MISC Revenue Refund (Journal 529).
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4806 Debit Approved Voucher Payable MISC Revenue
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5400 Credit Disbursements, MISC Revenue (20X1807)
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These are the valid accounts for Confirmation Oil Spill Refund (Journal 530).
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4805 Debit Approved Vouchers Payable, Oil Spill
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2600 Credit Oil Spill Receipt (20X8185)
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4802 Debit Approved Vouchers Payable Interest
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5200 Credit Disbursements, Interest (20X0904)
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These are the valid accounts for Confirmation Coverover Refund (Journal 570).
Confirmation Coverover Refund Valid accounts for CNMI Confirmation Coverover Refunds 4811 Debit Approved Voucher Payable Northern Mariana Islands 7005 Credit Disbursement, NMI (20X6737) Valid accounts for Virgin Islands Confirmation Coverover Refunds 4812 Debit Approved Voucher Payable Virgin Islands 7006 Credit Disbursement, VI (20X6738) Valid accounts for Guam Confirmation Coverover Refunds 4813 Debit Approved Voucher Payable Guam 7007 Credit Disbursement, Guam (20X6740) Valid accounts for American Samoa Confirmation Cover over Refunds 4814 Debit Approved Voucher Payable Samoa 7008 Credit Disbursement, Samoa (20X6741)
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These are the valid accounts for Confirmation Arbitrage Refund (Journal 590).
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4806 Debit Approved Vouchers Payable MISC Revenue
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5400 Credit Disbursement, MISC Revenue (20X1807)
Journal 590 Procedure Journals Prompt Description / Action Select or Enter IRACS Main Menu Highlight/select Disbursement. Apply Disbursement Control Main Menu Account Period Accept the highlighted current month or select the future month. Tab Key Confirm Select the type of refund from the Confirmlist box. Apply Maintain Source Journal Schedule # Enter the Schedule number of the refund. The number must match the number assigned when the refund was journalized. Tab Key Confirm Date Enter the date in MM-DD-YYYY format. Total Amount Enter the Total Amount of the refund. Tab Key Low Check # Enter the beginning check sequence number. (Disregard any alpha characters from the GOALS Report) Tab Key High Check # Enter the ending check sequence number. (Disregard any alpha character from the GOALS Report) Enter or Add Button Maintain Journal Entry Select the Principal or Interest account from the Ledger Classification box. (Some refund types have only one option) Tab Key Amount Enter the amount associated with the selected IRS account. OK Button Repeat if a second account has an amount, or select. Cancel Button Maintain Source Journal Review input data. If correct, select. OK Button If information is not correct. the Edit or Delete Button Maintain Transaction Journal Message Select Message to enter up to 256 characters of audit trail information. OK Button Post Review input data. If correct. Post Button -
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These are the valid accounts for Confirmation User Fee Refund (Journal 570).
Valid accounts for Confirmation User Fees Refunds 4815 Debit Approved Voucher Pay, Misc. User Fee 5301 Credit Disbursement, Misc. Fee Refunds (20x5432.5) 4816 Debit Approved Voucher Pay, Photocopy Fee 5302 Credit Disbursement, Photocopy Fee (20x5432.2) 4817 Debit Approved Voucher Pay, Original IA 5303 Credit Disbursements, Original IA Refund (20x5432.1) 4818 Debit Approved Voucher Pay, Reinstated IA Refund 5304 Credit Disbursements, Reinstated IA Refunds (20x5432.3) 4819 Debit Approved Voucher Pay, OIC User Fee 5305 Credit Disbursements, OIC User Fee Refunds (20x5432.4) 4820 Debit Approved Voucher Pay, Reserved Refund 5305 Credit Disbursements, Reserved Refunds (20x5432.6) Journal 570 Procedure Journals Prompt Description / Action Select or Enter IRACS Main Menu Highlight/select Disbursement. Apply Disbursement Control Main Menu Account Period Accept the highlighted current month or select the future month. Tab Key Confirm Select User Fee in theConfirmlist box. Apply Note: If you have Misc User Fee, click the "Cancel" Button. Choose type of User Fee confirmation from the "Possible Source Journals" box. Select "Edit" form the Menu Bar and then select "ADD." Now continue withe the following instructions. Maintain Source Journal Schedule # Enter the Schedule number of the refund. The number must match the number assigned when the refund was journalized. Tab Key Confirm Date Enter the date in MM-DD-YYYY format. Total Amount Enter the Total Amount of the refund. Tab Key Low Check # Enter the beginning check sequence number. (Disregard any alpha characters from the GOALS Report) Tab Key High Check # Enter the ending check sequence number. (Disregard any alpha character from the GOALS Report) Enter or Add Button Maintain Journal Entry Select the Confirm Principal Tab Key Amount Enter the amount associated with the selected IRS account. OK Button Repeat if a second account has an amount, or select. Cancel Button Maintain Source Journal Review input data. If correct, select. OK Button If information is not correct. the Edit or Delete Button Maintain Transaction Journal Message Select Message to enter up to 256 characters of audit trail information. OK Button Post Review input data. If correct. Post Button
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The NTRR Line Data Table is used to complete the NTRR Line Data application for any menu option within the Disbursement Control Main Menu in IRM 3.17.50.3.
NTRR Line Data Table Procedure Journals Prompt Description / Action Select or Enter Maintain Transaction Journal Possible Source Journals Highlight/Select "NTRR Line Data" from the Possible Source Journal box. From the Action Bar. Action & then Add Button Maintain Source Journal No input is necessary for this Journal. Enter or Add Button Maintain Journal Entry Area Office Select the Area Office from the list box. Highlight & Tab Line Number Enter the Net Tax Refund Report line number. Tab Key Principal/Interest Mark the Principal or Interest box Tab Key Items Enter the number of Items Tab Key Amount Enter the amount associated with the selected district and line number. OK Button Repeat if amounts are present for other districts and/or line numbers. Then. Cancel Button Maintain Source Journal Review input data. If correct, select. OK Button If information is not correct. the Edit or Delete Button When you have finished the NTRR Line Data application, return to the primary instructions for your journal, or continue. Maintain Transaction Journal Message Select Message to enter up to 256 characters of audit trail information. OK Button Post Review input data. If correct. Post Button
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The Journals in this subsection are used to record the transfer of debits/credits between various general ledger accounts and to & from SPCs. The following transactions are included:
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Miscellaneous Applications
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Coverover Liability
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Misc Application II
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Unidentified Apply
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PFIC Apply
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Dishonored Check Apply
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ECC Applications
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Credit Transfer Out
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Credit Transfer In
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Account Transfers
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TRACS Applications
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Confirm Transfers
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E.R. Court Case
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E.R. Non Court Case
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Non Payment of Erroneous Refund
-
Clear Erroneous Refunds
-
Informant Rewards
-
Informant Rewards Offset
-
Cade Recap Manual Input
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Recover Insolvency
-
Revenue Clearance TRF
-
-
The valid accounts are listed under each subsection.
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The Journals in this subsection are used to input miscellaneous applications and to establish coverover liability accounts.
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Transfers may be within the same file or between BMF, IMF, IRAF, and NMF.
-
Journal NMF transactions from the Service Center Control File (SCCF) to the proper NMF account or other account.
-
This information usually comes on a NMF recap referred to as "second journalizing" .
-
These Journals will journal small debits & credits cleared, write-off accounts, collection statute write-offs, reversal of write-off accounts and reversal of statute cleared items.
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These Journals will record account changes of NMF accounts (previously known as NMF status) when offers have been accepted and reverse write-off amounts previously applied, but now subject to collection activity.
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These Journals will also record adjustments to SCCF which may affect two separate SCCF accounts or a SCCF and other general ledger account.
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The SCCF re-number list journal will be accomplished via an automated data transfer. However, these Journals are used as back-up in case of processing failure.
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Re-input of debit or credit nullified unpostables are journaled on these Journals. Unpostables are an automated tape process. However, these Journals are used as back-up in case of tape problems.
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The following is a partial list of source documents for Account Adjustments:
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Form 813, Document Register
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Form 1331, Notice of Adjustment
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Form 2424, Account Adjustment Voucher
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Form 3244, Payment Posting Voucher
-
Form 3809, Miscellaneous Adjustment Voucher
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Form 4028, Service Center Control File Adjustment Record
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Form 8166, RACS Input Reconciliation Sheet
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MARS Generated NMF Recap
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Various Nullified Unpostable Document for Input
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Offer-in-Compromise (OIC) Write-off Documents
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Letter of Memorandum signed by Service Center Director
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Following are the valid Debit & Credit accounts (General Ledger Account Number and Title) for Misc. Application (Journal #400) and Coverover Liability (Journal #401):
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Debit & Credit accounts (General Ledger Account Number and Title)
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1314 NMF Tax Straddles
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1321 NMF Notice
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1322 NMF Taxpayer Delinquent Accounts (TDA)
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1324 NMF TDA Deferral (Queue)
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1360 NMF Installment Agreement
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1371 NMF OIC
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1389 NMF Suspense
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1510 Other Receivables, Regular
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1550 Injured Spouse Claims
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1600 Manual Assessments, Transit Account
-
1710 Dishonored Checks
-
1720 Dishonored Checks, Adj
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1830 NMF Account Receivable, Inactive
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1840 Other Receivable, Inactive
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4120 SPC Suspense for MF-BMF
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4125 Electronic Federal Tax Payment System (EFTPS) Suspense-BMF
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4130 ECC Unpostable-BMF
-
4205 To/From CADE
-
4220 SPC Suspense-IMF
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4225 EFTPS Suspense for MF-IMF
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4230 ECC Unpostable-IMF
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4252 SPC Suspense for MF-IRAF
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4253 ECC Unpostable-IRAF
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4254
-
4255 EFTPS Suspense for MF-IRAF
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4420 SPC Suspense for NMF
-
4425 EFTPS Suspense for NMF
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4430 Unpostable Document-NMF
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4440 Assessment and Abatement Suspense-NMF
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4610 Unapplied Advance Payments
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4615 Section 6077 Payments
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4620 Unidentified Remittances
-
4701 Coverover Liability-NMI
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4702 Coverover Liability-VI
-
4703 Coverover Liability-GUAM
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4704 Coverover Liability-SAMOA
-
4750 Anti-Drug Special Funds Liability
-
4765 EFTPS Miscellaneous Suspense
-
4810 Liability for Budget Clearing Account-Increase/Decrease
-
4950 IMF Unallowable Deduction
-
4970 Unapplied Refund Reversals
-
4985 IPAC Suspense
-
6010 Arbitrage Assessment
-
6011 Arbitrage Penalty
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6200 Taxpayer Accounts Transferred
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6310 Miscellaneous Fees
-
6330 Debtor Master File Offsets
-
6400 Miscellaneous Revenue Collections
-
6520 Refund of Tax & Interest
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6530 Tax Accounts Compromised
-
6540 Small Debits & Credits Cleared
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6550 Withholding Tax Payments Credited
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6560 Other Credits Allowed
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6565 Refund Cancellation Credits Allowed
-
6570 Substantiated Credits Allowed
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6575 Overpayment Interest Allowed
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6600 Accounts Cleared, Statute
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6700 Foreign Check Collection Cost
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6800 Excess Collection
-
6810 Unapplied Statute Expired Credit
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6900 Adjustments or Corrections of Revenue Receipts
-
6910
-
6920 Disbursement Write-Off
-
6950 Department of Justice (DOJ) Civil Debt Collection Holdback
-
9998 Reversals Revenue Clearance
-
-
Reclass:
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2110 Withholding Revenue Receipts (20-0101)
-
2120 Individual Income Revenue Receipts (20-0110)
-
2130 Corporation Revenue Receipts (20-0111)
-
2140 Excise Revenue Receipts (20-0152)
-
2150 Estate & Gift Revenue Receipts (20-0153)
-
2170 CTA Revenue Receipts (20-0130)
-
2180 FUTA Revenue Receipts (20-0121)
-
2305 Unclaimed Funds
-
2310 Treaty Country Receipts (20-3220)
-
2315 Arbitrage (20-3220)
-
2320 Miscellaneous Receipts (20-3220)
-
2325 Miscellaneous Forfeiture Receipts (20-1099)
-
2330 EP/EO User Fee (20-2411)
-
2335 EO User Fee Increase (20X5432.5)
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2340 Photocopy Fee (20X6877)
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2345 Presidential Election Campaign (20X5081.1)
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2350 Public Debt (20X5080.1)
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2355 Federal Court Ordered Restitution (20-3220)
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2360 Conscience Fund (20-1210)
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2365 LIFO (20-3220)
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2370 Mortgage Subsidy Bond Receipt (20-3220)
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2380 Original Installment Agreement (20X5432.1)
-
2385 Reinstated Installment Agreement (20X5432.3)
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2395 Enrolled Agent (20X5432.4)
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7001 EFTPS Unclassified
-
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This table describes the steps required to complete Journal 400 and Journal 401.
Journal 400 and 401 Procedure Journals Prompt Description / Action Select or Enter IRACS Main Menu Select Accounting Application Apply Accounting Application Control Main Menu Record Select Misc. Application or Coverover Liability. Tab or Apply Account Period Accept the highlighted current month or select the future month. From the Action Bar. Apply Maintain Source Journal RS Number Enter the RS number from the Source Document. Enter or Add Button Maintain Journal Entry Select the needed IRS Account Tab Key Amount Enter the amount associated with the selected IRS account. OK button Repeat for each account that has an amount. When finished with required Debit inputs, Select. Cancel Button Maintain Source Journal Review input data. If correct, Select. OK Button If information is not correct. the Edit or Delete Button Maintain Transaction Journal Highlight/Select the Possible Source Journal "Credit Amount" . From the Action Bar, Select. Action, then Add Maintain Source Journal No input is necessary for this screen. Add Button Maintain Journal Entry Select the needed IRS Account Tab Key Amount Enter the amount associated with the selected IRS account. OK button Repeat for each account that has an amount. When finished with required Credit inputs, Select. Cancel Button Maintain Source Journal Review input data. If correct, Select. OK Button If information is not correct. the Edit or Delete Button If reclassification is required. . . Maintain Transaction Journal Highlight/Select Reclass from Possible Source Journal. From the Action Bar, Select. . . Action, then Add Maintain Source Journal No input is necessary for this screen. Add Button Maintain Journal Entry Select the needed IRS Account. Tab Key Amount Enter the amount associated with the selected IRS account. OK button. Repeat for each additional tax class. When all accounts and amounts have been entered, select. Cancel Button Maintain Transaction Journal Message Select Message to enter up to 256 characters of audit trail information. OK button Post Review input data. If correct, Select. Post Button
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This subsection describes the Journals used to record the transfer of revenue receipts from Unidentified and the application to the proper general ledger accounts.
-
Reclassification of funds may be required.
-
The Journals will also be used to journal EOD Run-16 data if problems occur with the electronic data transfer.
-
Following are the valid accounts for URF/MISC (Journal 404):
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4620 Debit Unidentified Remittances
-
1510 Credit Other Receivables, Regular
-
1710 Credit Dishonored Checks
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1720 Credit Dishonored Check Adjustments
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1830 Credit NMF Account Receivable, Inactive
-
4120 Credit SPC Suspense for MF-BMF
-
4220 Credit SPC Suspense for MF-IMF
-
4252 Credit SPC Suspense for MF-IRAF
-
4420 Credit SPC Suspense for NMF
-
6570 Credit Substantiated Credits Allowed
-
6800 Credit Excess Collection
-
-
Reclass:
-
2110 Withholding Revenue Receipts (10-0101)
-
2120 Individual Income Revenue Receipts (20-0110)
-
2130 Corporation Revenue Receipts (20-0111)
-
2140 Excise Revenue Receipts (20-0152)
-
2150 Estate & Gift Revenue Receipts (20-0153)
-
2170 CTA Revenue Receipts (20-0130)
-
2180 FUTA Revenue Receipts (20-0121)
-
-
Following are the valid accounts for UFR/Deposit Fund (Journal 406):
-
7002 Debit Deposit Fund (20X6879.09)
-
4620 Debit Unidentified Remittances
-
2120 Credit Individual Income Revenue Receipts (20-0110)
-
4710 Credit Offers-in-Compromise
-
4720 Credit Sales of Seized Property
-
4730 Credit Miscellaneous Deposit Funds
-
-
Following are the valid accounts for URF/Miscellaneous Fees (Journal 407):
-
2310 Debit Treaty Country Receipts (20-3220)
-
2315 Debit Arbitrage Receipt (20–3220)
-
2320 Debit Miscellaneous Receipt (20–3220)
-
2325 Debit Miscellaneous Forfeiture Receipts (20-1099)
-
2330 Debit EP/EO (20-2411)
-
2340 Debit Photocopy Fees (20X5432.2)
-
2350 Debit Public Debt (20X5080.1)
-
2360 Debit Conscience Funds (20-1210)
-
2370 Debit Mort Sub. Bond Receipts (20-3220)
-
2380 Debit Installment Agreement Fee (20X5432.1)
-
2385 Debit Reinstatement Installment (20X5432.3)
-
2395 Debit Enrolled Agent (20X5432.4)
-
4620 Debit Unidentified Remittances
-
2120 Credit Individual Income Revenue Receipts (20-0110)
-
6310 Credit Miscellaneous Fees
-
-
Following are the valid accounts for URF/Refund Repay (Journal 408):
-
2410 Debit Refund Repay Principal (20X0903)
-
2420 Debit Repay Interest (20X0904)
-
4620 Debit Unidentified Remittances
-
1510 Credit Other Receivables, Regular
-
2120 Credit Individual Income Revenue Receipts (20-0110)
-
4120 Credit SPC Suspense for MF - BMF
-
4220 Credit SPC Suspense for MF - IMF
-
4252 Credit SPC Suspense for MF - IRAF
-
4420 Credit SPC Suspense for NMF
-
6520 Credit Refund of Tax & Interest - NMF
-
6800 Credit Excess Collections
-
-
Following are the valid accounts for URF/Loss (Journal 409):
-
4620 Debit Unidentified Remittances
-
7610 Credit Embezzlement & Thefts
-
7620 Credit Unexplained Losses
-
7650 Credit Deposit Discrepancies
-
-
Reclass:
-
2110 Debit Withholding Revenue (20–0101)
-
2120 Debit Individual Revenue (20–0110)
-
2130 Debit Corporation Revenue (20–0111)
-
2140 Debit Excise Revenue (20–0152)
-
2150 Debit Estate & Gift Revenue (20–0153
-
2170 Debit CTA Revenue (20–0130)
-
2180 Debit FUTA Revenue (20–0121)
-
2120 Credit Individual Revenue (20–0110)
-
-
This subsection describes the Journals used to record the transfer of money from the dishonored check file and application to the correct general ledger account.
-
Reclassification of funds may be required.
-
The Journals will also be used as back-up for End Of Day Run 16 if there are any problems with the electronic data transfer.
-
Following are the valid accounts for DCF/SCCF (Journal 411):
-
1710 Credit Dishonored Checks
-
4120 Debit SPC Suspense for MF - BMF
-
4220 Debit SPC Suspense for MF - IMF
-
4252 Debit SPC Suspense for MF - IRAF
-
4420 Debit SPC Suspense for NMF
-
-
Reclass:
-
2110 Debit Withholding Revenue (20-0101)
-
2110 Credit Withholding Revenue (20-0101)
-
2120 Credit Individual Revenue (20-0110)
-
2130 Credit Corporation Revenue (20-0111)
-
2140 Credit Excise Revenue (20-0152)
-
2150 Credit Estate & Gift Revenue (20-0153)
-
2170 Credit CTA Revenue (20-0130)
-
2180 Credit FUTA Revenue (20-0121)
-
-
Following are the valid accounts for DCF/MISC Fee (Journal 412):
-
2110 Debit Withholding Revenue Receipts (20-0101)
-
6310 Debit Miscellaneous Fees
-
1710 Credit Dishonored Checks
-
2310 Credit Treaty Country Receipts (20-3220)
-
2315 Credit Arbitrage Receipts (20-3220)
-
2320 Credit Miscellaneous Receipts (20-3220)
-
2325 Credit Miscellaneous Forfeiture Receipts (20-1099)
-
2330 Credit EP/EO (20-2411)
-
2340 Credit Photocopy Fees (20X5432.2)
-
2360 Credit Conscience Fund (20-1210)
-
2370 Credit Mortgage Subsidy Bond Receipt (20–3220)
-
2380 Credit Installment Agreement (20X5432.1)
-
2385 Credit Reinstated Installment (20X5432.3)
-
2395 Credit Enrolled Agent (20X5432.4)
-
-
Following are the valid accounts for DCF/Deposit Fund (Journal 413):
-
2110 Debit Withholding Revenue Receipts (20-0101)
-
4710 Debit Offers-in-Compromise
-
4720 Debit Sales of Seized Property
-
4730 Debit Miscellaneous Deposit Fund
-
1710 Credit Dishonored Checks
-
7002 Credit Deposit Fund Receipts
-
-
Following are the valid accounts for DCF/Loss (Journal 414):
-
7610 Debit Embezzlements & Thefts
-
7620 Debit Unexplained Losses
-
7650 Debit Deposit Discrepancies
-
1710 Credit Dishonored Checks
-
-
Reclass:
-
2110 Credit Withholding Revenue (20–0101)
-
2120 Credit Individual Revenue (20–0110)
-
2130 Credit Corporation Revenue (20–0111)
-
2140 Credit Excise Revenue (20–0152)
-
2150 Credit Estate & Gift Revenue (20–0153)
-
2170 Credit CTA Revenue (20–0130)
-
2180 Credit FUTA Revenue (20–0121)
-
2110 Debit Withholding Revenue (20–0101)
-
-
These are valid accounts for DCF/Anti-Drug (Journal 415):
-
2110 Debit Withholding Revenue Receipts (20-0101)
-
4750 Debit Anti-Drug Special Fund Liability
-
1710 Credit Dishonored Checks
-
7003 Credit Anti-Drug (20X5099.1)
Journal 415 Procedure Journals Prompt Description / Action Select or Enter IRACS Main Menu Select Accounting Application Apply Accounting Application Control Main Menu Record Select "Unidentified Apply" or "Dishonored Check Apply" . Tab or Apply Account Period Accept the highlighted current month or select the future month. From the Action Bar. Apply IRACS Intermediate Menu Select the needed application type. Apply Maintain Source Journal IDRS Run Date Enter the date of the IDRS report Enter or Add Button Maintain Journal Entry Select the needed IRS account, if more than one is available. Tab Key Amount Enter the amount associated with the selected IRS account. OK button Repeat if another account has an amount. If other accounts are available but are not required, Cancel button Maintain Source Journal Review input data. If correct, Select. Enter or Add Button If information is not correct. the Edit or Delete Button If MISC -or- Refund Repay— or— DCF/SCCF: Maintain Transaction Journal Highlight/Select DCF/SCCF from Possible Source Journal. From the Action Bar. Action, then Add Maintain Source Journal No input is necessary for this screen. Enter or Add Button Maintain Journal Entry Highlight/Select the needed IRS Account Tab Key Amount Enter the amount associated with the selected IRS account. OK button Repeat for each account that has an amount. Cancel Button Maintain Source Journal Review input data. If correct, Select. OK Button If information is not correct. the Edit or Delete Button IF Deposit Fund or Loss Accounts: Maintain Transaction Journal Highlight/Select from the Possible Source Journal, Deposit Fund or Loss account. From the Action Bar. Action & then Add Maintain Source Journal Deposit Fund ID # or Document # Enter the applicable ID Number. Tab Key Prepare Date Enter the Date in MM-DD-YYYY format. Enter or Add Button Maintain Journal Entry/ Ledger Classification Journal Area Office or Field Office (deposit funds only) Select the Office. Tab Key Amount Enter the amount associated with the selected IRS account. OK Button Repeat until finished. Cancel Button. Maintain Source Journal Review input data. If correct, Select. Enter or Add Button. If information is not correct. the Edit or Delete Button If Reclassification is required: Maintain Transaction Journal Highlight/Select Reclass from Possible Source Journal. Action, then Add Maintain Source Journal No input is necessary. Enter or Add button Maintain Journal Entry Select the needed IRS Account. For DCF, select T/C 1 Debit. For URF, select T/C 2 Credit. Tab key Amount Enter the amount associated with selected IRS account. OK button Repeat for each additional tax class. The reclass debits and credits must be equal. When all accounts and amounts have been entered, select. Cancel button Maintain Source Journal Review input data. If correct, select. OK button For all applications, continue with. Maintain Transaction Journal Message Select Message to enter up to 256 characters of audit trail information. OK button Post Review input data. If correct, Select. Post Button -
-
IRACS will automatically journal the data from the Generalized Mainline Framework (GMF) Run Number 15-45. This run contains the mainline and Integrated Data Retrieval System (IDRS) credits and debits being sent to ECC for all three master files. In the event that electronic input was erroneous, a new transmission could be processed or the data input manually, from the hard copy, through these Journals.
-
Data from the Generalized Unpostable Framework (GUF) Run Number 53-40 will automatically journal. This run includes the new, nullified, corrected and reclassified unpostable transactions received from and sent to ECC or all three Master Files. If electronic data input is incorrect, a new transmission can be processed or the data input manually, from the hardcopy, through these Journals. Nullified data, however, must be journaled through the account application menu.
-
ECC deletes must be journaled through these Journals as there is no automatic data transfer.
-
EFTPS GMF/TEP-BMF/IMF/IRAF Suspense must be journaled through these Journals.
-
These are the valid Debit & Credit accounts for ECC Applications:
-
EFTPS GMF/TEP-BMF, IMF, & IRAF (Journals 417-419)
EFTPS GMF/TEP-BMF, IMF, & IRAF (Journals 417-419) 4110 ECC Suspense for MF-BMF 4210 ECC Suspense for MF-IMF 4251 ECC Suspense for MF-IRAF 4125 EFTPS Suspense for MF-BMF 4225 EFTPS Suspense for MF-IMF 4255 EFTPS Suspense for MF-IRAF -
ECC GMF/TEP-BMF, IMF, & IRAF (Journals 421-423)
ECC GMF/TEP-BMF, IMF, & IRAF (Journals 421-423) 4110 ECC Suspense for MF-BMF 4210 ECC Suspense for MF-IMF 4251 ECC Suspense for MF-IRAF 4125 EFTPS Suspense for MF-BMF 4220 EFTPS Suspense for MF-IMF 4252 EFTPS Suspense for MF-IRAF -
Deletes ECC BMF, IMF & IRAF (Journals 424-426)
Deletes ECC BMF, IMF & IRAF (Journals 424-426) 4110 ECC Suspense for MF-BMF 4210 ECC Suspense for MF-IMF 4251 ECC Suspense for MF-IRAF 4125 EFTPS Suspense for MF-BMF 4225 EFTPS Suspense for MF-IMF 4255 EFTPS Suspense for MF-IRAF -
Unpostable ECC BMF, IMF & IRAF (Journals 427-429)
Unpostable ECC BMF, IMF & IRAF (Journals 427-429) 4110 ECC Suspense for MF-BMF 4210 ECC Suspense for MF-IMF 4251 ECC Suspense for MF-IRAF 4125 EFTPS Unpostable for MF-BMF 4230 EFTPS Unpostable Unpostable for MF-IMF 4255 EFTPS Suspense for MF-IRAF -
This table describes the steps required to complete Journals 417, 418, 419, 421, 422, 423, 424, 425, 426, 427, 428, & 429.
Journals417, 418, 419, 421, 422, 423, 424, 425, 426, 427, 428, & 429 Procedure Journals Prompt Description / Action Select or Enter IRACS Main Menu Select Accounting Application Apply Accounting Application Control Main Menu Record Select ECC Applications Tab or Apply Account Period Accept the highlighted current month or select the future month. Apply IRACS Intermediate Menu Select the type and master file of the ECC application Apply Maintain Source Journal Tape ID # Enter the reel number Tab Key Prepare Date Enter the date of the reel in MM-DD-YYYY format Net Amount or Total Amount Enter the net total dollar amount Tab Key Cycle Select the Cycle from the pop-up Journal. Enter or Add Button Maintain Journal Entry Select the needed Ledger Classification Tab Key Amount Enter the amount associated with the selected ECC action category. OK Button Repeat if the second category has an amount, or select. Cancel button Note:
If all Ledger Classification categories have been completed, the Maintain Source Journal instructions is automatically displayed.
Maintain Source Journal Review input data. If correct, select. OK Button If information is not correct. the Edit or Delete Button Maintain Transaction Journal Message Select Message to enter up to 256 characters of audit trail information. OK button Post Review input data. If correct, select. Post Button
-
The Credit Transfer Journals provide for the control and the journalizing of credit transfers using Form 2158, Credit Transfer Voucher. Both Revenue Receipt and Deposit Fund documents, being transferred into or out of the Service Center, are recorded on these Journals.
-
Each Form 2158 has a document number that must be entered individually. However, the Journals are designed with the option of entering several Forms 2158 and using a Reconciliation Sheet (RS) to cumulate the application side of the journal.
-
Complete the following before going to the terminal for data input:
-
Review Forms 2158 for the proper information needed for input;
-
Determine if they are Revenue Receipts or Deposit Funds;
-
If Deposit Funds, be sure you have a Deposit Fund Document Number; and
-
Check for valid Submission Processing Center Codes.
-
-
Valid Submission Processing Center Codes are:
-
ANSPC-08 (Andover)
-
ATSPC-07 (Atlanta)
-
AUSPC-18 (Austin)
-
BSPC-19 (Brookhaven)
-
CSPC-17 (Cincinnati)
-
FSPC-89 (Fresno)
-
KCSPC-09 (Kansas City)
-
MSPC-49 (Memphis)
-
OSPC-29 (Ogden)
-
PSPC-28 (Philadelphia)
-
-
These are valid accounts (General Ledger Account Number, Normal Balance Condition, and Title) for Credit Transfers Out:
-
Revenue Receipt-CR (2158) Journal 435:
-
4900 Credit Revenue Credits in Transit to other SPC
-
1314 Debit NMF Tax Straddles
-
1321 Debit NMF Notice
-
1322 Debit NMF Taxpayer Delinquent Accounts
-
1324 Debit NMF TDA Deferral
-
1360 Debit NMF Installment Agreement
-
1371 Debit NMF Offer-in-Compromise
-
1389 Debit NMF Suspense
-
1710 Debit Dishonored Checks
-
4420 Debit SPC Suspense for NMF
-
4430 Debit Un-postable Documents - NMF
-
4440 Debit Assess & Abate Suspense - NMF
-
4620 Debit Unidentified Remittances
-
6310 Debit Misc Fees
-
6400 Debit Misc Revenue Collections
-
6800 Debit Excess Collection
-
-
Revenue Receipt-DR (2158) Journal 436:
-
4900 Debit Revenue Credits in Transit to other SC
-
1314 Credit NMF Tax Straddles
-
1321 Credit NMF Notice
-
1322 Credit NMF Taxpayer Delinquent Accounts
-
1324 Credit NMF TDA Deferral
-
1360 Credit NMF Installment Agreement
-
1371 Credit NMF Offer-in-Compromise
-
1389 Credit NMF Suspense
-
1710 Credit Dishonored Checks
-
4420 Credit SPC Suspense for NMF
-
4430 Credit Un-postable Documents - NMF
-
4440 Credit Assess & Abate Suspense-NMF
-
6310 Credit Misc Fees
-
6400 Credit Misc Revenue Collections
-
-
Deposit Fund-CR (2158) Journal 437:
-
4740 Credit Deposit Funds in Transit
-
4710 Debit Offer-in-Compromise
-
4720 Debit Sales of Seized Property
-
4730 Debit Miscellaneous Deposit Funds
-
-
Deposit Fund-DR (2158) Journal 438:
-
4740 Debit Deposit Funds in Transit
-
4710 Credit Offer-in-Compromise
-
4720 Credit Sales of Seized Property
-
4730 Credit Miscellaneous Deposit Funds
-
-
These are valid accounts for Credit Transfer In:
Valid accounts for Credit Transfer In Revenue Receipt-CR (2158) Journal 441: 6580 Debit To/From Revenue credits transferred 4420 Credit SPC Suspense for NMF 6310 Credit Misc Fees 6400 Credit Misc Revenue Collections Revenue Receipt-DR (2158) Journal 442 4420 Debit SPC Suspense for NMF 6310 Debit Misc Fees 6400 Debit Misc Revenue Collections 6580 Credit To/From Revenue credits transferred Deposit Fund-CR (2158) Journal 443 6590 Debit To/From Deposit Fund credits transferred 4710 Credit Offer in Compromise 4720 Credit Sales of Seized Property 4730 Credit Miscellaneous Deposit Funds Deposit Fund-DR (2158) Journal 444 6590 Credit To/From Deposit Fund credits transferred 4710 Debit Offer in Compromise 4720 Debit Sales of Seized Property 4730 Debit Miscellaneous Deposit Funds
-
The following is completed before going to the terminal for data input:
-
NMF Transfer In is assigned a Document Locator Number (DLN) and identified if a Taxpayer Delinquent Account (TDA) is to be issued;
-
NMF Transfer Out is assigned a Form 514–B serial number and a date of transfer;
-
Check for valid Submission Processing Center codes.
-
-
Valid Submission Processing Center codes are:
-
ANSPC-08
-
ATSPC-07
-
AUSPC-18
-
BSPC-19
-
CSPC-17
-
FSPC-89
-
KCSPC-09
-
MSPC-49
-
OSPC-29
-
PSPC-28
-
-
These are valid accounts for Account Transfers Out:
Valid accounts for Account Transfers Out Transfer Out-DR (514B) (Journal 458) (Rejects are the opposite) 1400 Debit Tax Accounts Transferred Out 1314 Credit NMF Tax Straddles 1321 Credit NMF notice 1322 Credit Taxpayer Delinquent Accounts 1324 Credit NMF TDA Deferral 1360 Credit Installment Agreement 1371 Credit NMF Offers-in-Compromise 1389 Credit NMF Suspense 1830 Credit NMF Accounts Receivable 4420 Credit SPC Suspense for NMF Transfer Out-CR (514B) (Journal 459) (Rejects are the opposite) 1400 Credit Tax Accounts Transferred Out 1314 Debit NMF Tax Straddles 1321 Debit NMF notice 1322 Debit Taxpayer Delinquent Accounts 1324 Debit NMF TDA Deferral 1360 Debit NMF Installment Agreement 1371 Debit NMF Offers-in-Compromise 1389 Debit NMF Suspense 1830 Debit MF Accounts Receivable 4420 Debit SPC Suspense for NMF -
These are valid accounts for Account Transfer In:
Valid accounts for Account Transfer In Transfer In-DR (514B) (Journal 460) 4420 Debit SPC Suspense for NMF 6200 Credit Taxpayer Accounts Transferred Transfer In-CR (514B) (Journal 461) 4420 Credit SPC Suspense for NMF 6200 Debit Taxpayer Accounts Transferred -
Procedural steps required to complete Journals 458 and 459 (Transfer Out) and 460 and 461 (Transfer In) are described in this table
Journals 458, 459, 460, and 461 Procedure Journals Prompt Description / Action Select or Enter IRACS Main Menu Select Accounting Application Apply Accounting Application Control Main Menu Record Select Credit Transfer Out, Credit Transfer In,or Account Transfers. Tab or Apply Account Period Accept the highlighted current month or select the future month. Apply IRACS Intermediate Menu Select the needed transaction Apply Maintain Source Journal Document # Enter the transfer document number Tab Key Prepare Date Enter the Prepare Date in MM-DD-YYYY format Submission Processing Center Highlight/Select the Submission Processing Center code from pop-up Journal. Enter or Add Button Maintain Journal Entry Amount Enter the amount of the transfer OK Button Maintain Source Journal Review input data. If correct. OK Button Maintain Transaction Select and highlight from "Possible Source Journals" . Action & then Add If REVENUE RECEIPT TRANSFER, continue with. Maintain Source Journal Document or RS Number Enter the transfer document or RS number. Enter or Add Button Maintain Journal Entry Amount Enter amount associated with the generated account. OK Button If DEPOSIT FUND TRANSFER, continue with. Maintain Source Journal Deposit Fund ID # Enter the Document Number of the Deposit Fund Tab Key Prepare Date Enter the prepare date in MM-DD-YYYY format Enter or Add Maintain Journal Entry Amount Enter the amount associated with the selected IRS account Enter or OK Button Review input data, if correct, OK Button Repeat if additional deposit fund accounts are required. If finished, select. . . Cancel For ALL TRANSFERS, continue with. Maintain Source Journal Review Input Data. If correct, select. OK Button Repeat to enter additional transfers on the same journal, or select. Cancel button Maintain Transaction Message Select Message to enter up to 256 characters of audit trail information. OK Button Post Review input data. If Correct. Post Button
-
These Journals are used to input the applications for the IPAC debit or credit documents. They also have the capability of recording Deposit fund application and reclassification. This will allow you to do a complete or partial application for IPAC documents.
-
When the original IPACD (disbursements) or IPACR (receipts) was recorded through the Disbursement Control Journals, the document was assigned a unique Document Identifier.
-
At the time of application, the amount of the original amount will be reduced with each application.
-
The Journals are designed with the option of entering several documents and using the Reconciliation Sheet (RS) to cumulate the application side of the journal. Refer to IRM 3.17.63.12.34 for additional information.
-
This is a list of documents that can be used for IPAC journals:
-
IPAC bill for TRACS
-
TRACS Listings
-
Form 813 - Document Register
-
Back-up Documents to Support the Journal Transaction Needed
-
Form 3245
-
Form 3809
-
-
Complete the following before going to the terminal for data input:
-
Verify the document number of the original IPACD or IPACR.
-
Balance all back-up documents to the TRACS document total for a complete Application.
-
Verify that all back-up documents are received.
-
Check Deposit Fund Document Number.
-
-
These are valid accounts for TRACS Applications:
Valid accounts for TRACS Applications IPACR (Journal 469): (Reversal accounts are opposite) 4970 Debit Unapplied Refund Reversals 4975 Debit Liability, DOJ Receipts 4985 Debit IPACR Suspense 4110 Credit ECC Suspense for MF-BMF 4120 Credit SPC Suspense for MF-BMF 4210 Credit ECC Suspense for MF-IMF 4220 Credit SPC Suspense for MF-IMF 4420 Credit SPC Suspense for NMF 4620 Credit Unidentified Remittances 4710 Credit Offer-in-Compromise 4720 Credit Sales of Seized Property 4730 Credit Miscellaneous Deposit Funds 6310 Credit Miscellaneous Fees 6330 Credit Debtor Master File Offsets 6520 Credit Refund of Tax & Interest 6800 Credit Excess Collections 6950 Credit DOJ Civil Debt Collection Holdback Reclass: 2110 Debit Withholding Revenue Receipts (20-0101) 2120 Debit Individual Income Revenue Receipts (20-0110) 2130 Debit Corporation Revenue Receipts (20-0111) 2140 Debit Excise Revenue Receipts (20-0152) 2150 Debit Estate & Gift Revenue Receipts (20-0153) 2170 Debit CTA Revenue Receipts (20-0130) 2180 Debit FUTA Revenue Receipts (20-0121) 2340 Debit Photocopy Fee (20X6877) 2410 Debit Refund Repay Principal (20X0903) 2420 Debit Refund Repay Interest (20X0904) 7002 Debit Deposit Fund Receipts (20X6879) 2910 Credit IPAC Receipts (20F3885.11) 2910 Debit IPAC Receipts (20F3885.11) IPACD (Journal 470): (Reversal accounts are opposite) 4970 Credit Unapplied Refund Reversals 4975 Credit Liability, DOJ Receipts 4985 Credit IPACD Suspense 4110 Debit ECC Suspense for MF-BMF 4120 Debit SPC Suspense for MF-BMF 4210 Debit ECC Suspense for MF-IMF 4220 Debit SPC Suspense for MF-IMF 4420 Debit SPC Suspense for NMF 4620 Debit Unidentified Remittances 4710 Debit Offer-in-Compromise 4720 Debit Sales of Seized Property 4730 Debit Miscellaneous Deposit Funds 6310 Debit Miscellaneous Fees 6520 Debit Refund of Tax & Interest 6800 Debit Excess Collections Reclass: 2110 Debit Withholding Revenue Receipts (20-0101) 2120 Debit Individual Income Revenue Receipts (20-0110) 2130 Debit Corporation Revenue Receipts (20-0111) 2140 Debit Excise Revenue Receipts (20-0152) 2150 Debit Estate & Gift Revenue Receipts (20-0153) 2170 Debit CTA Revenue Receipts (20-0130) 2180 Debit FUTA Revenue Receipts (20-0121) 2410 Debit Refund Repay Principal (20X0903) 2340 Credit Photocopy Fee (20X5432.2) 2340 Debit Photocopy Fee (20X5432.2) 2420 Credit Refund Repay Interest (20X0904) 7002 Credit Deposit Fund Receipts (20X6879) -
This table describes the steps required to complete Journal Numbers 469 and 470.
Journals 469 and 470 Procedure Journals Prompt Description / Action Select or Enter IRACS Main Menu Select Accounting Application Apply Accounting Application Control Main Menu Select TRACS Applications Tab or Apply Accept the highlighted current month or select the future month. From the Action Bar. Apply IRACS Intermediate Menu Select IPACR Application or IPACD Application Apply Maintain Source Journal Schedule Number Enter the TRACS Schedule Number Tab Key Prepare Date Enter appropriate date. Tab Button Cycle Select the Cycle from pop-up Journal. Enter or Add Button Maintain Journal Entry Amount Enter amount associated with generated account. OK Button Repeat if another account has an amount, if not,. Cancel Button Maintain Source Journal Review input data. If correct, select. OK Button Maintain Transaction Highlight/Select necessary entry from the "Possible Source Journal." From the Action Bar, select. Action & then Add If APPLICATION: Maintain Source Journal No input is necessary for this Journal. Enter or Add Button Maintain Journal Entry Select the needed IRS Account. Tab Key Amount Enter the amount associated with the selected IRS account. OK Button Repeat for each account that has an amount. When finished with required inputs, select. Cancel Button Maintain Source Journal Review input data. If correct, select. . . OK button If information is not correct. the Edit or Delete Button If OIC, SEIZURE or MISC DEPOSIT FUND: Maintain Source Journal Deposit Fund ID # Enter the Deposit Fund document number. Add Button Prepare Date Enter date. Add Key Maintain Journal Entry Area Office or Field Office Select the appropriate Area Office or Field Office code from the pop-up Journal. Tab Key Amount Enter the amount. OK Button Maintain Source Journal Review input data. If correct, select. OK Button If information is not correct. the Edit or Delete Button IF RECLASS: Maintain Source Journal Primary Add Journal will appear. However, no input is necessary for this Journal. Enter or Add Button Maintain Journal Entry / Ledger Classification Journal Select the needed IRS account. Tab Key Amount Enter the amount associated with the selected IRS account. OK Button Repeat for each account that has an amount. The total debit and credit amounts must be equal. When finished with required inputs, Select. Cancel Button Maintain Source Journal Review input data. If correct, select. OK Button If information is not correct. the Edit or Delete Button If NTRR LINE DATA: (See subsection 3.17.50.3.14 for instructions) When all Source Journals have been entered, continue with . Maintain Transaction Message Select Message to enter up to 256 characters of audit trail information. OK Button Post Review input data. If correct, select. Post Button
-
These Confirm Transfers Journals control and journal the confirmation of Forms 2158 and 514- B.
-
The following is a list of documents used to Confirm Transfers:
-
Confirm copy of Form 2158 (Credit Transfer Voucher)
-
Confirm copy of Form 514–B (Tax Transfer Schedule)
-
In some cases, a telephone confirmation can be used.
-
-
Complete the following before going to the terminal for data input:
-
Review confirm copy for the proper information needed for input.
-
Determine if the confirm copy of Form 2158 is for Revenue Receipts or Deposit Funds.
-
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The following are valid accounts to confirm Transfers:
Valid accounts to confirm Transfers Confirm Revenue Receipt-CR (2158) (Journal 446): 4900 Debit Revenue Credits In-Transit to Other SPC 6580 Credit Revenue Credits Transferred To & From Confirm Revenue Receipt-DR (2158) (Journal 447): 6580 Debit Revenue Credits Transferred To & From 4900 Credit Revenue Credits In-Transit to Other SPC Confirm Deposit Fund-CR (2158) (Journal 448): 4740 Debit Deposit Fund In-Transit 6590 Credit Deposit Fund Credits Transfer To & From Confirm Deposit Fund-DR (2158) (Journal 449): 4740 Credit Deposit Fund In-Transit 6590 Debit Deposit Fund Credits Transfer To & From Confirm Account Transfer Out-DR (514B) (Journal 465): 6200 Debit Taxpayer Account Transferred 1400 Credit Tax Account Transferred Out Confirm Acct. Transfer Out-CR (514B) (Journal 466): 1400 Debit Tax Account Transferred Out 6200 Credit Taxpayer Account Transferred -
This table describes the steps required to complete Journals 446, 447, 448, 449, 465, and 466.
Journals 446, 447, 448, 449, 465, and 466 Procedure Journals Prompt Description / Action Select or Enter IRACS Main Menu Select Accounting Application Apply Accounting Application Control Main Menu Account Period Accept the highlighted current month or select the future month. From the Action Bar. Tab Confirm Select the appropriate "Confirm" transaction from the list box. Apply Maintain Source Journal Document # Enter the Document Number. The number must match the number used on the original journal. Tab Key Confirm Date Enter the Confirm Date in MM-DD-YYYY format Enter or OK Button Maintain Journal Entry Amount Enter the amount associated with the journal being confirmed. Enter or Add Button Maintain Source Journal Review input data. If correct, select. Enter or Add Button Repeat for each Confirmed Voucher. When all vouchers have been confirmed. Cancel Button If information is not correct. the Edit or Delete Button Maintain Transaction Journal Message Select Message to enter up to 256 characters of audit trail information. OK Button Post Review input data. If correct … Post Button
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The Erroneous Refund Journals provide for the individual control and journalizing of erroneous refund case files, after a determination is made as to the type of recovery necessary.
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When an Erroneous Refund is established in Account 1510 and repayment is not made, additional collection procedures may be necessary.
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There are two types of Erroneous Refunds, Court Case (Account 1530) and Non Court Case (Account 1540).
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Each case is controlled with a unique Document Number on Form 3809. This document number allows for the tracking of an individual case from its inception to completion.
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The following are the valid accounts for Erroneous Refund case files:
Valid accounts for Erroneous Refund case files Erroneous Refund (Journal 480) (opposite is available to reverse Court Case): 1510 Debit Other Receivable, Reg 1530 Debit Court Case Erroneous Refund (Credit to clear Court Case) 1540 Debit Non Court Case Erroneous Refund (Credit to clear Court Case) 1510 Credit Other Receivables Regular (Debit to clear Court Case) 4120 Credit SPC Suspense for MF-BMF (Debit to clear Court Case) 4220 Credit SPC Suspense for MF-IMF (Debit to clear Court Case) 4252 Credit SPC Suspense for MF-IRAF (Debit to clear Court Case) 4420 Credit SPC Suspense for NMF (Debit to clear Court Case) Non-Payment of Erroneous Refund (Journal 485): 4910 Debit Disbursement, Loss 1530 Credit Court Case Erroneous Refund 1540 Credit Non Court Case Erroneous Refund Clear Erroneous Refund (Journal 490): Write-Off: 6600 Debit Accounts Cleared, Statute 4910 Credit Disbursement, Loss Relief: 6920 Debit Disbursement Write-Off 4910 Credit Disbursement, Loss Reimbursement (IPAC): 4970 Debit Unapplied Refund Reversal 4910 Credit Disbursement, Loss -
This table describes the steps required to complete Journals 480, 485, and 490.
Journals 480, 485, and 490 Procedure Journals Prompt Description / Action Select or Enter IRACS Main Menu Select Accounting Application Apply Accounting Application Main Menu Record Select Erroneous Refund, Non Payment of Erroneous Refund, or Clear Erroneous Refund. Tab or Apply Account Period Accept the highlighted current month or select the future month. From the Action Bar. Apply Maintain Source Journal Document Number Enter the number assigned to the erroneous refund. Tab Key Prepare Date Enter the date in MM-DD-YYYY format. Enter or Add Button Maintain Journal Entry Select the appropriate Ledger Classification. Tab key Amount Enter the amount associated with the selected IRS account. OK Button Repeat if another erroneous refund has an amount, or select Cancel Button Maintain Source Journal Review input data. If correct, select. OK Button If information is not correct. the Edit or Delete Button If Non-Payment of Erroneous Refund, continue with. Maintain Transaction Journal Select Court/Non Court Case from the Possible Source Journals Action, then Add Maintain Source Journal Document Number Enter Case Number Tab Key Prepare Date Enter date in MM-DD-YYYY format Maintain Journal Entry Select Court Case or Non Court Case Erroneous Refund. Tab key Amount Enter the amount associated with the selected IRS account. OK Button Repeat if another account has an amount. If other accounts are available but not required Cancel Button Maintain Source Journal Review input data. If Correct, select. OK Button In all cases, continue with. Maintain Transaction Journal Message Select Message to enter up to 256 characters of audit trail information. OK Button Post Review input data. If correct. Post Button
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The Journals in this subsection are used to input the applications for Informant Rewards.
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The following is a list of documents used to Confirm Transfers:
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Memorandum from Chief, Examination to Chief, Quality Assurance and Management Support requesting funds transfer to 20X5433.1
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Letter 1136 (SC) which contains the Case Control (Claim) Number and amount of reward
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Review documents for the proper information needed before going to the terminal for data input.
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The following are the valid accounts for Informant Rewards:
Valid accounts for Informant Rewards To set up Informant Reward (Journal 495): 6900 Debit Adj & Reclass Rev Receipts 4755 Credit Informant Reward Reclass: 2110 Credit Withholding Revenue Receipts (20-0101) 2120 Credit Individual Income Revenue Receipts (20-0110) 2130 Credit Corporation Revenue Receipts (20-0111) 2140 Credit Excise Revenue Receipts (20-0152) 2150 Credit Estate & Gift Revenue Receipts (20-0153) 2170 Credit CTA Revenue Receipts (20-0130) 2180 Credit FUTA Revenue Receipts (20-0121) 7004 Debit Informant Reward receipt To Offset Informant Reward Journal 496: 4755 Debit Informant Reward 4120 Credit SPC Suspense, BMF 4220 Credit SPC Suspense, IMF 4420 Credit SPC Suspense, NMF 6900 Credit Adj & Reclass Rev Receipts Reclass: 2110 Debit Withholding Revenue Receipts (20-0101) 2120 Debit Individual Income Revenue Receipts (20-0110) 2130 Debit Corporation Revenue Receipts (20-0111) 2140 Debit Excise Revenue Receipts (20-0152) 2150 Debit Estate & Gift Revenue Receipts (20-0153) 2170 Debit CTA Revenue Receipts (20-0130) 2180 Debit FUTA Revenue Receipts (20-0121) 7004 Credit Informant Reward -
The following steps are required to complete Journals 495 and 496.
Journals 495 and 496 Procedure Journals Prompt Description / Action Select or Enter IRACS Main Menu Select Accounting Application Apply Accounting Application Main Menu Record Select Informant Reward or Informant Reward Offset. Tab or Apply Account Period Accept the highlighted current month or select the future month. From the Action Bar. Apply Maintain Source Journal Case Number Enter the number assigned to the informant reward. Tab Key Prepare Date Enter the date in MM-DD-YYYY format. Enter or Add Button Maintain Journal Entry Amount Enter the amount associated with the selected IRS account. OK Button Review input data. If correct, select. OK Button If information is not correct. the Edit or Delete Button Maintain Source Journal Repeat if there is another case with money, or select. Cancel Button In all cases, continue with. Maintain Transaction Journal Message Select Message to enter up to 256 characters of audit trail information. OK Button Post Review input data. If correct. Post Button
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These Journals are used to record unreconciled amounts related to Disbursement Transactions received from FMS.
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The journal numbers are in the 2XX series.
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Following are the valid accounts for the journal voucher entries (increase and decrease):
Valid accounts for the journal voucher entries (increase and decrease) JVINC 20F3880 (Journal-236) JVDEC 20F3880 (Journal-239) • Debit
2410 Refund Repay Principal (20X0903)
4810 Liability Budget Clearing• Debit
4810 Liability Budget Clearing (20F3880)
4970 Unapplied Refund Reversals• Credit
4810 Liability Budget Clearing (20F3880)
4970 Unapplied Refund Reversals• Credit
2410 Refund Repay Principal (20X0903)
4810 Liability Budget Clearing -
The following steps are required to complete journals 236 and 239.
Journals 236 and 239 Procedure Journal Prompt Description/Action Select or Enter IRACS Main Menu Highlight/select Agency Transfer. Apply Agency Transfer Control Main Menu Record Select JVINC or JVDEC Apply Account Period Accept the highlighted current month or Select the future month. From the Action Bar. Apply IRACS Intermediate Menu Select needed Treasury Account Symbol. Apply Maintain Source Journal Document # Enter the Document number. Add Button Maintain Journal Entry Amount Enter the amount associated with the selected IRS account. Enter or OK Button Maintain Source Journal Review input data. If correct, Select. OK Button If information is not correct. the Edit or Delete Button Maintain Transaction Journal Message Select Message to enter up to 256 characters of audit trail information. OK Button Post Review input data. If correct. Post Button
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These Journals are used to record MF and NMF manual assessments and NMF abatements.
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The journal numbers used are in the 6XX series and the 8XX series for manual assessment certificates.
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The valid accounts are listed under each of the following subsections.