e-mail Encryption Procedures Using the WinZip Utility |
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Select the directory of the document (i.e., Word document) you wish to encrypt
Right click on the file name
Select the WinZip option and then:
Zip and e-mail plus
The window for zip and e-mail plus will appear, in the bottom left box, check the option:
Encrypt Zip File - then select OK
Enter the 'encryption key'/'pass phrase' in the space provided [this phrase will need to be shared with the recipient to enable the file to be opened]
Confirm the pass phrase
Select or check the 256-bit AES encryption and enter OK
Before you send the message, select the option in the drop down menu:
- File
- then select Save Attachment
- save the file to a selected location on your hard drive
(This will ensure that you have a readily retrievable version of the file you intend to e-mail.)
An e-mail message will be generated containing the encrypted attachment. You may enter the e-mail address at this point with any associated message.
Share the pass phrase with the recipient (IRS). This may be done through a SEPARATE e-mail or via a telephone call to the IRS contact person. Do NOT provide the pass phrase in the same e-mail containing the encrypted attachment.
Please remember, while the attachment is encrypted, the content of the e-mail message will not be encrypted so it is important that any sensitive information be contained in the attachment (encrypted document).
References/Related Topics
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Page Last Reviewed or Updated: July 31, 2008