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Ordering Procedures for Supplies, and Services Not Requiring a Statement of Work (SOW)Ordering activities shall use the procedures in Federal Acquisition Regulation (FAR) 8.405-1 when ordering Schedule contract supplies (products) and fixed-price services for a specific task, where a Statement of Work (SOW) is not required—e.g., installation, maintenance, and repair. Note: Ordering activities shall use the procedures in FAR 8.405-2, Ordering Procedures for Services Requiring a Statement of Work (SOW), when ordering Schedule contract services priced at hourly rates. When ordering supplies or services exceeding $100,000 using Department of Defense (DoD) funds, ordering activities shall follow the Defense Federal Acquisition Regulation Supplement (DFARS). The DFARS has been amended to implement Section 803 of the National Defense Authorization Act for Fiscal Year 2002 (Public Law 107-107) for the acquisition of services, and to establish similar policy for the acquisition of supplies. DoD offices and non DoD activities placing orders on behalf of DoD, including orders under Blanket Purchase Agreements (BPAs), should refer to DFARS 208.405-70 for additional information regarding ordering procedures and documentation requirements. Orders at, or below, the micro-purchase thresholdThe ordering activity may place orders with any GSA Schedule contractor that can meet the agency's needs. The ordering activity should attempt to distribute orders among Schedule contractors. Orders exceeding the micro-purchase threshold, but not exceeding the maximum order thresholdNote: Each Schedule contract has a maximum order threshold, which will vary by special item number. The maximum order threshold represents the point where, given the dollar value of the potential order, the ordering activity shall seek a price reduction. To ensure a best value determination is made, as required by FAR 8.404(d), the ordering activity shall:
When an order contains brand name specifications, the ordering activity shall post the Request for Quotation (RFQ) along with the justification or documentation required by FAR 8.405-6 to e-Buy. When determining "best value," the ordering activity may consider, among other factors, the following:
Orders exceeding the maximum order threshold or when establishing a BPAIn addition to following the ordering procedures, above, for orders exceeding the micro-purchase threshold, but not exceeding the maximum order threshold, the ordering activity shall:
DocumentationAt a minimum, the ordering activity shall document:
Last Reviewed 12/23/2008
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