The U.S. Geological Survey (USGS) has received Supplemental Funding to support costs for consequences resulting from Hurricanes Katrina and Rita. These funds represent the second supplemental received in FY 2006.  Part of the allocation of these funds will be to reimburse the cost centers for staff who volunteered to do the blue roofing in the Gulf Coast.

It is extremely important that the USGS maintain accurate and complete financial records for reporting to the Congress, Department of the Interior, and Office of Management and Budget. All costs spent against this supplemental funding will be reviewed as part of the USGS annual financial audit to ensure that all appropriate documentation and other supporting materials justify the expenditures.

Listed below are the Project information and account structures to be used for supplemental funds in support of Hurricane Katrina and Rita. Each cost center receiving supplemental funding must follow the instructions below to ensure correct accountability of this particular type of funding.

Spending using supplemental appropriation:

• A non-support Project must be used in BASIS+.  A new Project can be created or an existing non-support Project can be used.
• A new parent account, titled “Second Katrina Supplemental”, must be established in BASIS+ to capture the costs. Sub accounts may be used but only as they relate to the parent account (see account structure below).
• Use fund code SIRXK ( same as first supplemental funding for FY 2006).
• In the account screen in BASIS+ use the IT/JPA code K02.

The numbering scheme for work conducted with this second supplemental appropriation is as follows:

08700 Account – Second Katrina Supplemental
08701 Sub account
08702 Sub account

If your cost center has been identified to receive a portion of this particular supplemental, it is imperative that you move costs to the new account.

Expenditures that are over and above the supplemental funding should continue to be tracked using the instructions in the USGS Instructional Memorandum No. APS 2005-04. It is critical that the Bureau be able to report the full costs of the Katrina and Rita efforts, not just those supported by the supplemental funding.

According to Instructional Memorandum APS 2005-04, APS 2006-03 and this Instructional Memorandum APS 2006-07, all costs associated with Hurricanes Katrina and Rita must be charged to standard accounts according to the type of funding.  The account structure and the types of costs are as follows:

Thank you for complying with this guidance. By following the procedures described above we will ensure that we adhere to the relevant Congressional and Administration policies regarding the supplemental funding.