Data Access Request Instructions
 Step 1: Read Data Use Certification (DUC).
Requesters and Authorized Signing Officials are required to acknowledge and agree to the terms and conditions in the DUC.
Step 2:
Fill out and submit Data Access Request (DAR) Form Initiating a request requires NIH or eRA Commons Login. A User ID and password will be necessary to proceed. If you do not have an NIH or an eRA Commons Login, please read the NIH eRA Commons FAQs.
CAUTION:Please thoroughly read the instructions below before submitting your DAR form. Common errors are made in Section 19 Authorized Representative and in the Project Summary. The individual identified in Section 19 must be authorized to represent and warrant agreement of the institution to the terms of the DUC. The Project Summary must contain a complete description of the intended uses for TCGA datasets. Submission of a request with insufficient information will cause processing delays and may be returned.
DAR Form Instructions
The Data Access Request Form (DAR) utilizes the Application for Federal Assistance (Form SF 424 (R&R)) solely to collect information. This is not an application for funds.
The table below is to guide you step-by-step through filling the Data Access Request form. Only the fields highlighted in yellow must be filled upon submission.
The DAR requires NIH log-in. Requesters and Institutional SOs must have an NIH eRA User ID and password to access the DAR. Visit era.nih.gov for more information on registering for a NIH eRA account. NIH staff may utilize their NIH log-in.
| Page 1 |
1 |
Type of Submission |
SKIP / LEAVE BLANK |
2 |
Date Submitted /
Applicant Identifier |
SKIP / LEAVE BLANK
Please note: The Date will be entered by the system.
The Applicant Identifier field also will be system-provided. This identifier will be a unique number assigned to a submitted request. |
3 |
Date Received by State /
State Application Identifier |
SKIP / LEAVE BLANK |
4 |
Federal Identifier |
SKIP / LEAVE BLANK |
5 |
Applicant Information |
The information is for the Applicant Organization, NOT a specific individual. The system will pre-fill many of the fields in this box. Fill in all remaining required fields except:
- Organizational DUNS
- County
- The person to be contacted...
|
6 |
Employer Identification |
SKIP / LEAVE BLANK |
7 |
Type of Applicant |
SKIP / LEAVE BLANK |
8 |
Type of Application |
Select the type of application from the following list. Check only one:
- New: A Data Access Request that is being submitted to TCGA for the first time.
- Renewal: A Data Access Request for an additional one-year period. A renewal application contains the same requirements (e.g., acknowledgement of the Data Use Certification) as the original plus reporting on past use of the data as agreed to by the Approved User
upon submission of the prior DAR. Approved Users will be notified by the DAC when a Renewal and Annual Report are due, and provided with
instructions.
|
9 |
Name of Federal Agency |
SKIP / LEAVE BLANK |
10 |
Catalog of Federal Domestic Assistance (CFDA) Number & Title (CFDA) |
SKIP / LEAVE BLANK |
11 |
Descriptive Title of Applicant's Project |
Enter a brief descriptive title of the project with reference to the specific dataset(s) to be accessed.
(For Example: Protein tyrosine phosphatase gene variation in the TCGA GBM data.) |
12 |
Areas Affected by Project
(Cities, Counties, States, Etc.) |
SKIP / LEAVE BLANK |
13 |
Start Date / Ending Date |
SKIP / LEAVE BLANK |
14 |
Congressional District Applicant / Congressional District Project |
SKIP / LEAVE BLANK |
15 |
Project Director / Principle Investigator (PD / PI) Contact Information |
Enter all required fields as related to the Requester. The Requester may not equate to the PI
of the research group in some organizations.
Please note: The email address field will be utilized in system-generated correspondence with the Requester. This email address MUST be accurate! |
| Page 2 |
16 |
Estimated Project Funding |
SKIP / LEAVE BLANK |
17 |
Is Application Subject to Review by State Executive Order 12372 Process? |
SKIP / LEAVE BLANK |
18 |
Complete Certification |
Check the "I agree" box to provide the required certifications and assurances.
All investigators requesting data access must agree to the terms and conditions described in the Data Use Certification. |
19 |
Authorized Representative |
The Authorized Representative is equivalent to the individual with the organizational authority to sign for a grant application, otherwise known as the Authorized Organizational Representative (AOR) or the Signing Official.
Please note:
The email address field will be utilized in system-generated correspondence to the Authorized Representative to complete the Data Access Request. This email address MUST be accurate!
AORs/SOs must enter their names into the "Signature of Authorized Representative" field and enter the date in MM/DD/YYYY format. |
| 20 |
Pre-Application |
SKIP / LEAVE BLANK |
|
Project Summary/Abstract
The Project Summary must contain a brief description of the proposed activity suitable for dissemination to the public. It should be a self-contained description of the intent for data use and should contain a statement of objectives and methods to be employed. Requests lacking sufficient description of the proposed activity and intent for data use will be declined. This Summary must not include any proprietary/confidential information. Please limit your summary to the space provided.
Submitting the DAR
When all required fields on the DAR are complete, click Submit. By clicking submit, you are certifying that you agree to the terms and conditions of data use as described in the DUC.
If required fields are left blank upon hitting Submit, the DAR will reopen with all required fields highlighted in red. Fill in highlighted fields and click Submit.
Annual Report
Account credentials for access to controlled-access TCGA datasets will expire after one-year at which time Approved Users are required to provide an Annual Report. Annual reporting instructions are provided by email correspondence from the TCGA Data Access Committee. The option is provided to submit the Annual Report with a Data Access Request Renewal form.
Questions related to annual report requirements and submission should be sent to the TCGA DAC Mailbox at tcgadac@mail.nih.gov |
