CHANGE OF PROCEDURES FOR IMPLEMENTING NO-COST EXTENSIONS APPROVED BYGRANTEES UNDER EXPANDED AUTHORITIES OR FEDERAL DEMONSTRATION PROJECT TERMS AND CONDITIONS NIH GUIDE, Volume 23, Number 42, December 2, 1994 P.T. 34 Keywords: Grants Administration/Policy+ National Institutes of Health Under expanded authorities (PHS Grants Policy Statement, Revised April 1, 1994, Page 8-6) and Federal Demonstration Project terms and conditions, a grantee may extend the final budget period of a research project one time for a period of up to one year beyond the original expiration date shown on the Notice of Grant Award (NGA). Effective October 1, 1994, the National Institutes of Health (NIH) has revised its internal procedures to expedite the administrative processing of no-cost extensions approved by grantees subject to these terms and conditions. This procedural change is intended to reduce NIH processing costs, as well as address concerns raised by grantees about the timeliness of issuing no-cost extensions and the potential for delays to result in Financial Status Reports inappropriately appearing on reports of those past due. Under the new procedure, grantees will continue to submit an appropriately signed no-cost extension notification to the NIH awarding Institute or Center (IC) grants management office. This notification will serve as the authorizing document from which the NIH awarding IC will administratively process the extension to reflect the change in internal NIH systems and the Payment Management System. Under this expedited process, grantees will no longer receive a revised NGA. However, an acknowledgement that the no-cost extension has been processed will be sent by the awarding IC to the grantee organization's administrative official (individual identified in item number 6 on the PHS 2590 application face page, or item number 15 on the PHS 398 application face page). Grantees are reminded that the NIH awarding IC grants management office must be notified of the extension 10 days prior to the expiration date of the project period. No-cost extensions requiring NIH awarding IC prior approval, e.g., grants and cooperative agreements not subject to expanded authorities or Federal Demonstration Project terms and conditions, will continue to be processed through revised NGAs. INQUIRIES Questions concerning the revised procedures for no-cost extensions should be addressed to NIH IC grants management staff identified on the NGA. .
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