eRA Project Team Meeting
Date: March 6, 2001
Time: 9:00 am
Location: Rockledge 2, Room 9116

Next Meeting: March 13, 2001, 6700B Rockledge, Room 1205 at 9:00 a.m.

Announcements: Jim Cain announced that the IRDB was up to date as of March 5, 2001. An Oracle bug was found and is being worked. Bobbi Spitzberg is developing specifications for new equipment that will provide a more robust test environment. Functional testing for the recent migration was successful, but resources were not available to conduct sufficient stress testing.

Budget: John McGowan presented his view of what is expected of the Group Advocates by the next meeting on March 13th (see attached presentation). Advocates need to focus on priorities and implementation plans. Advocates should aggregate priorities to a level that can feed into an Implementation Plan that can be presented to the Steering Committee on April 6th. He asked that a summary sentence be prepared for each budget priority. Priorities will need to be developed into business plans and current budget planning will actually be implemented in the out years. Working Group team members need to be identified.

Presentations:

User Support Update - Tim Twomey reported on the growth of the User Support team over the past 2 years (see attached presentation). Several recent accomplishments will enable the User Support Group to provide better service. The Helpdesk was recently moved from the contractor site to eRA. Contract support is being secured to provide assistance with web design and writing. Helpdesk software is currently being reviewed which will enable tracking of user calls and provide better statistics. Five additional User Support positions are anticipated by 2002.

Project Management Support - Megan Columbus reported on the progress for putting contract mechanisms in place to provide project management support (see attached presentation). Contracts will provide support for Project Management and Oversight; Data Quality; Systems Support; Administrative Support; Systems Support. It may take as long as 4 months to get all contracts finalized.

Scanning Update - Mike Cox reported on the last meeting of the Scanning Work Group (see attached presentation). The Group has identified two objectives: a Business Objective to prepare NIH for electronic processing of applications; and a Technical Objective to Integrate the receipt of scanned applications into IMPACII. The Group is identify scanning initiatives currently underway and targeting other scanning pilots which can be implemented within the next year.

Action Items:

1. The Project Team must aggregate priorities into an Implementation plan that can be presented to the Steering Committee on April 6th. A summary sentence should be prepared for each budget priority.

2. Group Advocates are to be prepared to present their module to the team over the next two weeks.

3. Group Advocates who are ready to present their priorities at the next meeting should notify Megan by Friday, March 9th. If possible provide copies of write ups in e:mail or bring to the meeting.

4. Megan Columbus is still accepting comments on the draft scope of work for a contract project management support.

Attendees:
John McGowan, Clare Benfer, Eileen Bradley, Carlos Caban, Jim Cain, Dave Carter, Megan Columbus, Zoe Ann C Sewell, Michael Cox, Bud Erickson, Thor Fjellstedt, Carla Flora, Donna Frahm, Ali Ghassemzadeh, Scarlett Gibb, Cassandra Gibbs, Andy Greenleaf, Marcia Hahn, Steve Hausman, Mary Kirker, Carol Martin, Greg Milman, Bob Moore, Larry Morton, Pete Morton, Richard Panniers, Bob Reifsnider, Belinda Seto, Jay Silverman, Bobbi Spitzberg, Brent Stanfield, Tim Twomey, Jim Tucker, Virginia Van Brunt, Sherry Zucker

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