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Application Instructions

Applications must be prepared using the PHS 398 research grant application forms (rev. 04/06). The application instructions are available at in an interactive format. For further assistance contact GrantsInfo, Telephone: (301) 435-0714, Email: An application for an administrative supplement may be submitted by current NIDCD R01 and P50 grant holders. Applications must be submitted to the NIDCD, not to the NIH Center for Scientific Review. The Principal Investigator must submit one original and two copies of the application in hardcopy to the NIDCD Program Official listed at the end of this document. In addition, an electronic copy (PDF file) of the signed application is strongly encouraged (also to be sent to this program official).
The request for the supplemental award MUST include the following:

  • A completed face page (with appropriate signatures) from Grant Application Form PHS 398 (revised 04/06). Include the title and number of the parent grant on line 1 and enter “Administrative Research Supplements to ORLs” on line 2.
  • A description of up to ten pages, prepared by the PI of the funded parent grant, in collaboration with the candidate, that includes:
    • A brief summary (up to one page) of the abstract and the specific research aims of the parent grant.
    • A description of: 1) the plan and timeline for the research and career development experiences proposed for the candidate; 2) how the proposed research plan relates to the overall and specific research aims of the parent grant; 3) how this research and career development plan will foster the career development of the candidate; and, 4) the mentorship that will be provided. In addition, a formal plan for training in the following three areas should be integrated into the two-year research experience: 1) the responsible conduct of research; 2) statistics and research design; and 3) grant writing skills. This training may be completed within the format of a face-to-face course or seminar series or a tailored directed study experience with a qualified faculty member. If one or more components of this training have been completed within the last three years, this should be documented in the application.
    • A signed statement from the candidate outlining her/his long-term career goals as an otolaryngologist-investigator.
  • In addition, the following information must be provided:
    • Biographical sketches for the candidate (that includes evidence of scientific interest and achievement) and for the sponsor(s). The source(s) of current funding for the sponsor(s) and the candidate must also be listed.
    • An itemized budget entered on the budget pages from Grant Application Form PHS 398 for the two years of the research supplement. If the initial budget period requested is less than 12 months, the budget must be prorated accordingly.
    • Updated resources checklist pages.
    • A letter of support from the department chair of the candidate outlining the commitment of the department to the research career development of the candidate and affirming that the requested resources of the parent grant and effort (at least 50%) of the candidate will be protected for the proposed research experience. If the parent grant is held by a faculty member from another department within the institution, both that chair and the candidate’s chair must include letters of support.
    • Documentation, if applicable, that the proposed research experience was approved by the Institutional Animal Care and Use Committee (IACUC) or human subjects Institutional Review Board (IRB) at the grantee institution. Adherence to the NIH policy for inclusion of human subjects across gender, racial/ethnic and children groups must also be insured if additional human subjects' involvement is planned for the supplement component.
    • If any of the research is to be conducted at a site other than the grantee institution, an appropriately signed letter from the institution where the research is to be conducted must be submitted. Documentation of IACUC and IRB approval is required from this institution, as well.
    • There is a post-award requirement of a one-page summary of the research and career development accomplishments of the supplement in the next progress report of the parent grant to the NIDCD. Second-year funding of the supplemental award is contingent on acceptable progress reported for Year One.

Applicants for this administrative supplement initiative may not submit appendix materials.

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