Workgroup on Extramural Training Systems (WETS) Minutes
Meeting Number 1
April 30, 2001
Rockledge Two, Room 6199

Attending: Michael Cox, Tammy Dean-Maxwell, Emily Linde, Bob Reifsnider, Walter Schaffer, Carin Sprick, Sara Stone, Diana Trunnell, Marie Willett

The first meeting included introductions and discussions about the name and function of the Workgroup. The attached documents were handed out in draft form. The documents shown include modifications that reflect input from the Workgroup during the course of the first meeting. These documents will serve to identify the committee’s areas of interests and priorities for development and deployment. The Workgroup agreed that it would focus on general and conceptual design requirements and would serve in an advisory role to the broader eRA Project Management Team as well as Michael Cox and Bob Reifsnider as representatives of IMPAC II and the Commons Development Teams, respectively. The Workgroup agreed to meet every two weeks for a few months until it has developed greater familiarity with X-Train and is in a better position to provide oversight and guidance for the development and deployment of new modules.

Wally indicated that he would set up a second meeting in two weeks. At that time, Mike Cox will provide a demonstration of X-Train, Version 1.5. At the third meeting, Carin, Tammy and Mike will discuss reports available under the TA interface. Once the Workgroup is fully functional it will adopt a meeting schedule closer to once every month.

TA Interface/X-Train Implementation and Oversight Committee

Agenda
April 30, 2001

1. Introductions
2. Scope of Work
3. Priorities and Implementation Plans
4. Relationship to Commons/IMPAC II Staff
5. Committee Function
6. Committee Name
7. Committee Meeting Schedule

Areas of Interest

• X-Train, Version 1.5
  • Operates in existing Commons
  • Replaces electronic 2271
  • Includes Appointments and Termination Information
• FOT Codes and Race/Ethnicity Codes
  • X-Train, Version 2.0
    • Operates within Commons, Version 2
• Payback Agreement and APAC
  • Professional Profile
  • TA System
    • Includes Payback System
      • Payback Image Scanning System
      • Payback-OFM Interface
      • NHSC interface
    • Includes various TA and Payback System Reports
• Research Assistant Appointment Forms
• SITS redesign
• K awards

FY 2001: Priorities for Extramural Training Related Systems as of April 30, 2001

1. Establish Workgroup on Electronic Training Systems (WETS) (done)
   • Hold first meeting on April 30 (done)
2. X-Train, Version 1.5: Deployment – August 2001=
   • critical design review – April 2001 (done)
   • FOT Coding
   • Race/Ethnicity Coding
3. X-Train, Version 2.0: Expected deployment April 2002
   • Consider enhancements/requirements
   • Critical design review – August 2001
   • Payback Agreement
   • Annual Payback Activities Certification
4. Discontinue Electronic 2271 – September 2001
5. Trainee Appointment system
   • FOT codes (incorporated into OMB approval package)
   • Race/ethnicity codes (incorporated into OMB approval package)
   • Human subjects research training (still in discussion)
   • Monitor operation/enhancement of TA system
   • Work with NIH-wide Payback Center to be established on May 15
   • Coordinate with other business areas
   • Consider further integration of fellowship data
   • Consider integration of information on NHSC obligations
   • Address need for IC access to updated address information
   • Develop requirements for scanning/image retrieval within the payback system (Payback Center Funds)
   • Develop requirements for the OFM interface within the payback system (Payback Center funds)
6. Research Assistant Appointment Forms
   • Approved by IC Directors for implementation
   • Explore regulatory requirements
   • Design form
   • Begin developing system requirements – work and deployment schedule
7. Professional Profile: Coordinate with other functional areas
   • Explore function as tracking system for program evaluation
   • Explore need to operate in Federal Commons
8. Consider SITS lifecycle redesign
9. Consider need for information on K award recipients

FY 2002 priorities

1. X-Train, Version 2.0: Deploy April 2002
• Access to underlying IMPAC II information.
• Replace X-Train, Version 1.5
2. Research Assistant Appointment Forms
• System design and test
3. Trainee-Appointment System upgrades
• Implement Payback interface for OFM – funding available under Payback Center Agreement
• Implement Scanning/Image retrieval for Payback Records

FY 2003 priorities

1. Deploy Research Assistant Appointment Forms
2. SITS Lifecycle Redesign

Attachments

No attachments.