Meeting Attendance

Claire Benfer, OFACP
Colleen Blizard, Logicon
Christy Cecil, NIMH
Krishna Collie, OER
Tracy David, CSR (RUG liaison)
Kina Forrest, O/D
Caroline Grabner, NHLBI
Janet Gregory, NIDDK
Donna Kemmerle, NIDCD
Jeffrey K. Kuhn, Logicon
Carol S. Martin, NHGRI
Mary Nuss, NIAID
Kerry Peasland, NCI
Toni Rousey, OFACP
Lisa Rustin, NCI
Judy Shaheen, Logicon
Anna Snouffer, OFACP
Kay Valeda, NHLBI (Chair)
Wesley Wang, OER
Virginia Wills, NIAAA

The meeting was brought to order at 1:00 pm. Colleen Blizard introduced Jeffrey Kuhn as a member of the CM team at Logicon.

OLD BUSINESS

SREA Committee Update

Caroline Grabner reported that the first meeting of the SREA group met on June 6th. The group is well represented by all SREA areas. Maxine Davis-Vanlue gave an update on the 4705 SREA Guidelines Committee. The next meeting will be held July 12, 2001 with location to be announced.

CFM Module Enhancements

Colleen also noted that in the July deployment, there will be a field denoting non-availability of names in the data base. Either deceased or no longer available. Also in the July deployment the OFM upload procedure with period dates and lock-out dates will be addressed. The 1099 correction sweep of meeting vouchers created between the May deployment date through June deployment date will be done. The August deployment will include enhancements to the Committee Roster and a new Pending Roster report. Also, new fields will be added to the chairgrants to indicate effective start and end dates.

eRA Update

Claire Benfer announced that Krishna Collie had given a very good presentation at the last eRA meeting on the status of ad hoc report query tools. Some of the tools being looked at are Oracle, Cognos, Business Objects, and Hummingbird, with a pilot planned in Fall 2001. These will be pre-programmed reports and power user ad hoc queries. Currently the committee is conducting a 90 day evaluation period of the products. Questions were raised as to the representation of all modules on the committee. The group was assured that all modules are represented. Anna Snouffer, OFACP is one of the members.

REV (RUG) Update

Kay Valeda reported on the Review Users Group (RUG). The group discussed summary statements, percentiling, the use of CDs and the security of old CDs. There is a group looking into the reassigning of applications through IMPAC II.

Training Classes

Claire Benfer announced that June 18 was the general CMO/CMA class and there were twelve people in attendance. HRDD is offering 3 classes in August that are tailored to the different users of the CM Module. They include SREA, CMO and GTA/Review Staff classes. Carl Newcomer and Johnnie Pearson from Logicon are teaching the classes.

NEW BUSINESS

SREA Chairgrant Selection

Discussion was held regarding how to handle new chairgrants vs. old chairgrants. NIMH had a problem when a supplement was done on one of their active grants. You can add a new chairgrant to the system but the system does not recognize the new grant and continues to select the old chairgrant when a voucher is created. It was decided to add a start and end date field to the chairgrant and the SREA Officer would have the option to chose the effective start and end dates of each of their Institutes= chairgrants. There will be further research and discussion of this issue with the redesign effort. Logicon is currently conducting research on how a chairgrant bridges into the CM Module and if Grants Management uses an effective start and end date with chairgrants.

Applications and Meetings

It seems as though Wesley Wang is called quite often to Afix@ meetings that possibly have wrong grants attached, or a wrong meeting attached to a Federal Register and other scenarios. CSR has the ability within each cluster to move grants around, correct group codes, etc. without doing a 901. Other Institutes have that ability within an IRG. Some of the effects of errors were discussed and a sub-committee was formed consisting of Kay Valeda, Wesley Wang, Anna Snouffer, Tracy David and Lisa Rustin to further discuss the problems and a possible set of guidelines to handle various scenarios.

Reports - Current and Pending Members Mailing Roster

There is a need to add more report parameters to the Committee Roster Report. The group decided it would be best to combine the working roster and committee roster into one report by adding the parameters of a working roster, such as the ability to print the individual=s email addresses and phone and fax numbers. Also, the ability to print different types of addresses will be available in the committee roster report. A new report showing pending members roster information would also be added to the CM Module. That report would be housed under Slate reports.

It was noted that one can pick an address now, click on copy to notepad, go to a word processing document and paste the address in a letter. A need for labels was also discussed. CM has a functional label program except labels don=t fit, Review does not.

Database Performance

The question was asked of all present if the other Institutes had experienced slow downs in accessing the CM module. Colleen Blizard was asked if the IMPAC II Help Desk received an increase in calls right after a deployment. She said no. NCI had this problem a couple of months ago and in doing a great deal of work and tracing systems, it was found that the problem was in the NCI system. NHLBI will keep working with its ITP people.

There was not time to prioritize the Bug/Enhancement list. Colleen Blizard went through the seven pages and noted those items which have been completed. There were some questions about what some of the items were requesting. Everyone will review the list and be prepared to discuss at the next meeting July 18.

The items that have been completed by identifier number are:
CM1975
CM2118
CM2125
CM2148
CM2126
CM2046
CM2112
CM2122
CM2058
CM1433
CM1958
CM1474

TABLE TALK

The problem of name information was discussed. There have been some changes to peoples profiles that were wrong and impacted systems other than CM. Records are still being done in all Caps and reports then need corrections. One known common error is in the GM Module when the PI on a grant changes the SSN is not changed, this makes two records of a single person showing two different SSNs. A suggestion was made to make a sheet of common problems in Person Search records and post them for all modules. The request was made that people be very careful of these records and not change something without looking at it very closely. Brenda Seto, Data Integrity Advocate, has a group cleaning up person records.

Member log reports are also an issue. A request was made to have the option of running member logs by SRA/Exec Sec. Understanding that this will have duplicate records. It is a valid request for CSR because of the numbers of reviewers they deal with in SEP reports. Logicon generally has to run CSR reports because of the large volume. The enhancement will be released in July.

The August 15 meeting date is a problem due to lack of conference space so the August meeting will be held the 14th (a Tuesday) at Rockledge 2, Room 7111 from 1-4.

The meeting was adjourned at 3:25 pm.