Meeting Attendance

Claire Benfer, OFACP
Colleen Blizard, Logicon
Donna Brown, CSR
Christy Cecil, NIMH
Krishna Collie, OER
Bonnie Dwyer, NIMH
Kina Forrest OD/ACD
Scarlett Gibb, OPeRA
Caroline Grabner, NHLBI
Janet Gregory, NIDDK
Donna Kemmerle. NIDCD
Lee Hing, NCI
Mary Nuss, NIAID
Cikena Reid, NINDS
Lisa Rustin, NCI
Carol Scibek, CSR
Judy Shaheen, Logicon
Kay Valeda, NHLBI (Chair)
Kate Whelan, NIMH

The meeting was called to order at 1:00 p.m. at Rockledge II, Room 9104. A new member Judy Shaheen, a tester working with Colleen Blizard=s group, was welcomed and Krishna was welcomed back. Introductions were done to help Judy know the players. The Chair asked if anyone was experiencing extreme slowness with the IMPAC II CM module. The NHLBI CM group had been having several problems and as a check of the system, called the IMPAC II help desk and went screen by screen with the help desk person to assure that it was not a system problem, but a local problem. This check ruled out an IMPAC II problem and led them to focus on their own network.

OLD BUSINESS

SREA Committee

Caroline Grabner gave an update on the Check Register Report that had been requested in February. She passed around a sample report run on an NHLBI chair grant. An update was also given on the 1099 issue. Colleen Blizard is developing a box that will be part of the voucher, if the profile shows a U.S. origin, the box will default to yes for a 1099 and upload, if the profile shows a different country, the box will default to no. Discussion ensued, concern was expressed that the report is looking at the wrong item. The yes or no default must rely on the ROS address and not the person=s origin in the profile. Colleen made notes to that effect. Users will be able to print a report of existing check register information and will have the ability to correct any records that have been marked incorrectly.

CM Enhancements

Colleen reported that scheduled for the May 18 deployment are the following:

• Report Changes
• Check Register Summary Report (CM6275) - Creation
• Non-Published Meeting Valid Vouchers Report (CM6225) Format defaults to PDF
• Duplicate Member Report (CM6235) Format defaults to PDF
• Recommended/Requested Dollars Report (CM6230) Dollar amount field was enlarged and the report was corrected to capture NAC dollar amounts and the number of grant applications.
• Committee Roster Report (CM6055) The ex officio heading will not display if no ex officios exist
• Meeting Roster Report (CM6065) AMail Reviewer@ has been changed to AMail Reviewers@. If alternate phone has been entered, AAlternate Phone@ label and the phone number will appear. Also, if an extension has been entered, it will appear.
• Female/Minority Reports (CM6070 and CM6071) Both reports updated to reflect the current Race/Ethnicity Codes in proper columns. Chairs that are coded 11 (Chair designated by charter) are excluded from the report count. The established date rather than effective date of a committee will be the start date.
• Meeting Schedule Report (CM6140) Meeting Format parameter was corrected with the current List of Values.

Form Changes

• Committee Admin Screen (CM1080) AFiscal Year@ label has been changed to AIssued FY@. Corrected the formatting issues on the FOP Costs and FOP Personnel Costs screens. Users will see the figures instead of ######.
• Voucher Screen (CM1054) Added a >Form 1099 Required= field on the voucher screen.
  If payment of voucher should be included in 1099 upload, this box must be checked. This will be defaulted as reported earlier, but may be edited.
• Report form parameter screens - The parameter screens for reports will display the HelpDesk bar at the bottom of the screen. On long screens, user must scroll down.

A question was raised as to whether or not users could get advance notice of the deployments. It was explained that not all items make the actual deployment. If testers find problems with any item, it will be held back for the next deployment. However, in looking at the meeting schedule for the CM Users Group and the deployment schedule, the Users Group usually would meet two days prior to the release, so this would give the group a two-day advanced announcement.

eRA Update

The eRA Project Management Team met in regards to the redesign. J2EE is a new architecture that was chosen along with newer front-end tools. Since the Commons is currently being redesigned with this tool the decision was made to hold off on CM redesign until two smaller modules are completed. Colleen Blizard is doing the analyses of the project and her team will work on screen shots.

Claire Benfer passed out a draft handout on eRA Implementation Schedule listing implementation schedules for the Business Area Applications. It was suggested that the group revisit the priority list and look for the Ashow stoppers.@ Enhancements under $20,000 could be considered now.

The Commons pilot is to be deployed in the new J2EE architecture in 6 months. After the architecture and other modules that were redesigned are proven stable, then work will begin on the CM Module redesign.

Claire announced the May 10 workshop being held at Natcher. Demonstrations on all the business systems, as well as IC specific extension system, will occur between 10 am and 2 pm. It was recommended that everyone attend the demos.

Carol Martin, Group Advocate for Reports, will participate in a meeting to chose an ad hoc query tool for all of NIH. This tool is to be chosen by September 2001. Tests will begin in May with analysis in June, July and August. It will begin with ad hoc reports, then templates can be developed and shared.

OFACP staff, ROW staff, and some IC CMOs attended a meeting with Digital Signatures Trust (DST) from Salt Lake City. DST has been contracted by GSA to do an analysis of the CM Module Nomination Slate process. At the recent meeting, they demonstrated digital signatures and gave an overview of how public key infrastructure works. Future discussions will be held regarding policy implications and technical issues. DST will do a report on whether digital signatures would benefit the nomination slate process.

Eileen Bradley, CSR presented a grant folder concept that is part of the May release for Review. It is a work in progress - a one stop shop for looking at grant history and PI history if the grant is on one=s hit list. Scanned grants are moving along, BECON (CSR) are the only grants out there now but the printing/scanning will begin in Project Control. Modules for accessing are GM, ICO, Quick View and Peer Review.

Some items to be deployed in July are:

• add filters to Committee Status screen
• correct attendee role code to default to ad hoc instead of temporary when adding meeting attendees to a NONFACA/WORKGROUP meeting.
• for SREA, automatically bring up next check number
• chair grant recognition based on PHS org code

REV Users Group

The group is just starting. Dr. Bradley announced that this group is to bring issues and enhancements to the group but that it is not to be a help desk. They are working on reprioritizing all bugs and enhancements. The Summary Statement function is still being worked on.

Charter

Kay Valeda, Chair signed the Charter and it is being returned to OFACP for distribution.

NEW BUSINESS

Krishna Collie was reintroduced as the person who will do the actual IMPAC II training. Training classes are being held at 6120 Executive Blvd. (EPN) and will be scheduled every two months or so. There is a cost of $180 and on request special group training may be coordinated. Firm dates should be released next week. All training is done through HHRD.

TABLE TALK

SEP meeting rosters on the Web were discussed. Tim Twomey is getting close to having rosters pull into a Web site. Questions were raised as to the timing of the uploads, and if the Web roster is updated when the CM roster is uploaded. There is uncertainty about whether the Web roster is ever updated. There was discussion about this and concern expressed about the usefulness of this process. Colleen will investigate.

The next CM Users Group will meet June 20, 1-4 pm, Rockledge 2/Rm 7111.

The meeting adjourned at 2:30 pm.

Caroline Grabner, Secretary
RKL 2/Rm 7106 MSC7922