CM Users Group
February 21, 2001
MINUTES
Meeting Attendance

Claire Benfer, OFACP
Colleen Blizard, ROW
Donna Brown, CSR
Christy Cecil, NIMH
Scarlett Gibb, OER
Caroline Grabner, NHLBI
Janet Gregory, NIDDK
Lawrence Haller, NCCAM
Lee Hing, NCI
Denise Manouelian, NIDDK
Mary Ann Muhammed, NINDS
Mary Nuss, NIAID
Poppy Oden, CSR
Kerry Peasland, NCI
Cikena Reid, NINDS
Carol Scibek, CSR
Kay Valeda, NHLBI (Chair)
Kate Whelan, NIMH

The meeting was called to order at 1:00 p.m. at Rockledge II, Room 9104.

OLD BUSINESS

SREA Committee

Caroline Grabner gave an update on a new committee being formed with LaVerne Stringfield, as the Chair and Caroline as the Co-Chair. This will be a group of SREA officers or contacts who will meet periodically. It is hoped that by creating a formal group, this will provide a forum to discuss SREA issues and enable SREA coordinators to network. As part of this group activity, an e-mail went out to all SREA contacts asking what parameters they would like on a Check Register Report. Currently, IMPAC II prints an error report, but does not print a report of what actually exists in the Check Register.

SREA Uploads

A meeting was held Friday, February 9 in regards to some of the serious OFM upload problems that were experienced this January. Dana Billingsley, OFM and Daniel Fox, ROW had a thorough discussion of what exactly IMPAC II sent to the file and how that file was picked up by CIT for OFM and sent to a 1099 file. It appears as though each new upload by the CM user overlays the previous upload. A naming process may have to be developed in order for OFM to receive every file that has been uploaded. Bonnie Dwyer pointed out that when users first started uploading each upload showed only those records that were uploaded, now the file seems to show the entire year in one upload. Further discussion will occur on Tuesday, March 6 with ROW, OFM, OFACP, and SREA.

eRA Update

Claire Benfer passed out a draft handout on Implementation Plan Overview listing groups involved in CM IMPAC II, types of members and an Outreach Plan. Another handout covered Implementation Plan Overview for Priority 5A (Life Cycle Redesign). This listed the Priority 5A with its 22 subpriorities, whom to contact for each subpriority and who the Team Members are and a timeline which, at the moment, awaits final funding. One of the missions of the CM Users Group, CM JAD and CMO Committee is to assist the CM Advocate to identify changes, develop and establish priorities, engage the user community, assist piloting new programs and assist in developing training. The funding process is proceeding and should be finished soon.

CM JAD Update

Claire Benfer reported Ev Sinnett, an SRA at CSR agreed to serve on the CM JAD. Also identified to serve on the CM JAD is Kay Valeda, Kate Whelan, and Claudia Goad; there is one Lead GTA, Linda Thee, from CSR. Various consultants were also identified to help, when necessary with specific issues on the CM JAD.

REV Users Group

The Group has been established and will have its first meeting Monday, February 26. The Review Users Group representative to the CM Users Group is Tracey David, CSR. The CM Users Group representative to the REV Users Group is Kay Valeda.

Charter

Anna Snouffer handed out a draft of the Charter for the CM Users Group. Each section of the Charter was reviewed and an updated Charter will be sent to the group for comments or concurrence. The Charter will be finalized, adopted and signed at the March 21 meeting.

Membership

OER has requested that each Institute name a representative to this group. This ensures each Institute a voice in the IMPAC II CM Module redesign. The Executive Secretary will send out Minutes in an e-mail to the CM Users Group Roster as well as the CMO group, whether or not they attended the meeting.

NEW BUSINESS

There was no new business.

TABLE TALK

Kate Whelan alerted users that the voucher screen print button does not work. Colleen Blizard was aware of the problem and a fix will be in the March deployment.

Kate Whelan also had a problem with the Chair grant not showing on vouchers. When the new Chair was set up everything worked fine, they did a supplement to the grant and now the Chair name no longer appears on the voucher. This may be a GMO problem. This issue will also be addressed at the next SREA Planning Committee meeting.

Kate Whelan also wanted to know what the 8/01 Council date was. NHLBI meets four times a year and has an 8/01 Council date and NCI has a 12/01 Council date. According to attending members, all others run on 01/01, 05/01 and 10/01. Scarlett Gibb, OER, will contact Project Control at CSR to find out why other Institutes are being assigned these dates.

Bonnie Dwyer asked for clarification and some correction on the tipsheet that was previously reviewed.

Lawrence Haller asked the group if they had experienced a slow down with CM IMPAC II after migration of the database to Oracle 8i occurred. Many said they had problems. It was pointed out that because of the way queries are run and some of the software language that CM has always been slower than the Review module. Redesign will take care of some of the problem. Colleen Blizard said that the database was slow and would have to be optimized because it was migrated to a new version of Oracle, but that CM should show some improvement by next week.

A reminder that the ROW Help Desk has moved to Rockledge I and expanded. The new number is 301/402-7469. NIH users need only dial x27469. There is a new phone system and hours will be posted soon. Kay Valeda suggested posting this new number at the sign-in of IMPAC II because the old number will appear on the screens until the March deployment.

CM IMPAC II training dates were announced: April 25, June 18, and August 7. A discussion ensued regarding what type of training is needed, splitting out CM business from GTA business and a separate training for SREA. Claire Benfer asked that all comments be sent to her with suggestions of how the training should be accomplished. She explained that someone from OFACP would be at each session to answer questions outside of the computer functions. It was noted that there have been several complaints about the IMPAC II training.

A question was raised about printing reports from the Consultant File in Review. The original NIH Consultant File no longer exists. There is a committee that has started to work on Consult reports as well as Scientific Coding. Lawrence Haller was concerned that the fields used in Alternative Medicine have no scientific code, and asked that special consideration be given. This will be passed on to the committee.

A question was asked about printing rosters in rich text format. In the Review Module any text document can be printed in Arich text format@. The roster will be in a single line, not in columns.

The next CM Users Group will meet March 21, 1-4 pm, Rockledge 2/Rm 7111.

The meeting adjourned at 3:30 pm.

Caroline Grabner, Secretary
RKL 2/Rm 7106 MSC7922

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