eRA Project Team Meeting
Date: January 9, 2001
Time: 9:00 am
Location: 6700B Rockledge, Room 1205

Attendees:
John McGowan, Claire Benfer, Eileen Bradley, Jim Cain, Dave Carter, Carlos Caban, Megan Columbus, Zoe Ann Copeland Sewell, Thor Fjellstedt, Michael Cox, Donna Frahm, Ali Ghassemzadeh, Andy Greenleaf, Chip Groh, Marcia Hahn, Joseph Januszewsky, Maria Kosky, Carol Martin, Greg Milman, Bob Moore, Larry Morton, Bob Reifsnider, Wally Schaffer, Mark Siegert, Jay Silverman, Brent Stanfield, George Stone, Jim Tucker, Tim Twomey, Virginia Van Brunt, Sherry Zucker

Next Meeting: January 23, 2001, 6700B Rockledge, Room 1205

Meeting Notes (main items):

1. Scanning Update and Recommendations: Jim Cain reported that two small scanning pilots are planned for March and November. Each pilot will involve scanning approximately 100 applications received by NIA to learn more about how the technology can integrate into existing systems. The scanned applications will be integrated into IMPAC II. Dave Carter and Mike Cox are taking the lead. This initial pilot will allow searching within an application but not across applications. An "electronic grant folder" is being incorporated into IMPAC II. A second initiative involves business process reengineering. CSR is working with SRAs and future contractors to determine how SRAs would work differently in an electronic environment. A contract will be let to perform analysis. Group Advocates have a role to play.

2. How We Track And Monitor The Project: John McGowan gave a presentation on setting project goals and priorities which he is presenting to the Commons Working Group meeting later this week. With the expectation of full funding the project will be growing over the next year to include an estimated 100 new contract staff. He urged Group Advocates to take an active role in decision-making (monitoring, consensus building, setting new requirements). He stressed the need for Group Advocates to meet with their constituencies and involve them in setting realistic goals and expectations for this year and begin planning now to set budget priorities for FY2002. More discussion on the FY2002 budget will be on the agenda for the next meeting.

3. Project Management Tools: Andy Greenleaf, FDC/ROW, gave a brief presentation on MS Project Central which will enable Group Advocates to track tasks at various levels of detail which can then be rolled up into management level reporting for Group Advocates, Project Team, and Steering Committee, etc. Microsoft Project Manager Central will enable task leaders to establish standard milestones that will be posted on the web to help facilitate project management. More details will be demonstrated at the next meeting.

4. Other Discussion: Should a "working group" be established for Internal Commons? Discussion on central printing was deferred until CIT could participate in the discussion.

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