Insert CAS

To create the CAS record, all required fields marked with an asterisk () must be completed, except the suffix code, which may be NULL. All fields can be updated or deleted only as a unit and are described in the headings that follow.

Figure 4. 2 Enter/Edit FSR CAS Transaction Screen (FSR8003).

The grant Type, Activity Code, IC Code, Serial Number, Support Year, and Suffix all default to the parent grant.

NOTE: The CAS Transaction Reference ID is not displayed.

EIN

Assigned for CAS processing, the Entity Identification Number is assigned to each organization by DHHS Central Registry System for payment and accounting purposes and is qualified by the grant number.

Document Reference Number

The Document Reference Number is a system generated transaction identification number, assigned for each CAS processing.

Document Number

The Document Number is an assigned value that identifies financial transactions within CAS and appears on award documents.

Transaction Type Code

Assigned for CAS processing, a 5-digit transaction code is used. The first three digits are: 050 (obligation) or 059 (closing). The last two digits are: 13 (initial award), 15 (increase) and 25 (decrease).

The following table shows an example of several transaction types.

• Click the drop-down list button to make a selection.

Transaction Amount

The amount of the CAS transaction and users should include a decimal.

FY

FY represents the fiscal year appropriation from which grant funds were obligated and uses a four-digit number format (YYYY).

CAN

The Common Accounting Number (CAN) is a billing reference number assigned to a particular section of an IC for accounting purposes and for maintenance of budgetary expenses. Enter the Application's Common Accounting Number with the highest amount awarded.

Subobject Class Code

Related to the activity code, administering IC, and appl type code, the Subobject class codes must accompany any award transaction that is sent to CAS. For all CAS transactions, the system selects the object class code belonging to the parent FSR.

Budget Period Start and End Dates

The Budget Period Start and End Dates are the dates, which determine the beginning and ending dates of the current (budget) support year.

NOTE: The CAS Type Code, which indicates how the record was created (G=Generated, R=Reverse, M=Manual Add or Edit), is not displayed.

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