Meeting Attendance

Claire Benfer, OFACP
Donna Brown, CSR
Christy Cecil, NIMH
Daniel Fox, ROW
Donna Frahm, OPeRA
Scarlett Gibb, OER
Caroline Grabner, NHLBI
Janet Gregory, NIDDK
Beverly Hines, NIGMS
Camilla Holland, NIDA
Mary Kelly, NIDCR
Denise Manouelian, NIDDK
Mary Nuss, NIAID
Poppy Oden, CSR
Kerry Peasland, NCI
Phuong Pham, NCI
Cikena Reid, NINDS
Lisa Rustin, NCI
Kay Valeda, NHLBI (Chair)
Kate Whelan, NIMH

The meeting was called to order at 1:00 p.m. at Rockledge II, Room 7111

OLD BUSINESS

eRA update - Jim Cain, OER, gave a presentation to the eRA Project Management Team on grant scanning. There will be a pilot with NIA and small grants. They will be integrated into IMPAC II. Users will obtain their files directly from a Database in IMPAC II. Each grant will receive a bar code ID from CSR Referral Office. There will be a commonly shared file called a Grant Folder. It was pointed out that this will bring many more users to IMPAC II; how will the ensuing slow down be handled. One method under consideration is disbursing processes to other machines. There will be a BPR contract to look at how systems will actually be used by the ICs and other review staff in order to determine what the impact on business processes will be. A new OER office is being established to develop new letters, set up training, maintenance of eRA Web sites, etc. The office will be staffed by contractors.

A time line has been established for the CM Lifcycle Redesign. An handout was provided listing ranked priorities. The JAD is being established. Members so far are, LaVerne Stringfield, Anna Snouffer, Claire Benfer,Kay Valeda, Claudia Goad, Kate Whelan and Linda Thee, ROW staff, an OER representative and an SRA will be recruited.
As part of the CM IMPAC II priorities, the IPF coding will be its own module to be built in FY2001.

IMPAC II Updates
Daniel Fox gave the following January 19 release updates:

• Labels for Meeting Location screens are now visible,
• Nomination screen and worksheet report comments fields have been enlarged to 2000 characters,
• Voucher/ADB SSN Oracle area error has been fixed,
• Forms have been updated to read Acting Director, NIH,
• Vouchers for meetings beginning 10/01/00 have been swept to reflect correct per diems.

IMPAC II Enhancements

• Consolidating Federal Register Notices for
• meetings of NACs and PACs, and BSCs
• An internet address will now be referenced on Federal Register Notices of open meetings of NACs, PACs, and BSCs
• to direct the public to more information, e.g. agendas, rosters, minutes of meetings, NAC meetings are in order of Council round then meeting dates within that round,
• There has been a fix for the Aduplicate meeting" message for NAC subcommittees,
• ADB is still not updating the Federal travel orders properly, CIT is working on it,
• The bug in navigating to some screens that was created with the last update is still being worked on.

SREA and 1099 issues were discussed. Daniel Fox explained that ROW had no ability to do CY2000 uploads after January 1, 2001. Any upload would have to be handled manually by ROW staff. Questions were asked about the parameter of each upload, are they cumulative or only dates according to the OFM schedule? Daniel was going to look and let SREA contacts know. SREA contacts who were in attendance explained to Daniel that right now what was needed was an entire CY2000 upload so Dana Billingsley could do the run against ADB and get the Institutes their final error listings if 1099s were to be released January 31, 2001. Daniel Fox will do a manual upload on January 12 and send an e-mail to Caroline who will then forward the e-mail with instructions to all the SREA contacts in the Institutes. Part of the instructions will explain that users cannot upload from their own machines, they will have to send an e-mail to ROW Help Desk (in Global) and request a manual upload for CY2000. As a result of these concerns and various other issues, a SREA Coordinating Committee was established.

Kay Valeda gave a report on the Tip Sheet. She read some of the tips she had received and there was discussion and rewording of some of the tips. The committee will meet again and review the corrections.

NEW BUSINESS

There was no new business.

TABLE TALK

Attendance codes on meeting rosters were discussed. A question raised "can public participants be separated and have their own category in the ROSTER menu?" It was pointed out that Roster categories do not affect any CM report counts and any changes in the presentation would have to be reviewed by OFACP, EPMC and RPC.

New SRAs and IMPAC II training were discussed. Some new SRAs are having difficulties researching new reviewers in IMPAC II. It was noted that there are advanced searches available in the Peer Review module. A new SRA can create prospective lists; a special advanced training class was suggested.

The subject of SEP Rosters to the WEB was raised. The question was if any Institute was uploading directly into the WEB from IMPAC II or were they all still going the Word Processing route. Everyone at the table was using the Word Processing route.

A suggestion was made to have some Peer Review Module related issues discussed in this CM module user group.

Daniel Fox, Team Leader, CM IMPAC II has a team working with him. They are Wesley Wang and Alice Chang, OER; Vish Kaliappan, and Colleen Blizard (50%), ROW, and Alex Lochshin a developer. There will be JAD members recruited and plans are to begin the end of January 2001.

Daniel spoke about the redesign and how it will set a new standard for all the other modules to follow. The goal of the redesign will be to make the module more intuitive, user friendly and tota totally web based. If the module is web based then deployments, enhancements, and bug fixes will be easier to handle.

The next CM Users Group will meet February 21, 1-4 pm, Rockledge 2/Rm 9104

The meeting adjourned at 4:00 pm.

Caroline Grabner, Secretary
RKL 2/Rm 7106 MSC7922