Grant Closeout Information

Unless the Grants Management Officer (GMO) of the respective awarding agency approves an extension in writing, grantees must submit a final Financial Status Report, a Final Progress Report, a Final Invention Statement and Certification (as applicable) within 90 calendar days of the end of grant support.

Closeout may also affect the time period for retention of records by the grantee because the 3-year record retention period begins with the submission of the final FSR. See 45 CFR Part 74.53 and 45 CFR Part 92.42, “ Retention and access requirements for records.”

The importance of submitting accurate and complete reports on time was also discussed in prior NIH Guide Notices “Closeout Reports Required for NIH Assistance Awards”, “Modified Financial Reporting Requirements”, and “Late Financial Status Reports.”

General closeout definitions:

Grant Number : A grant number provides unique identification for the grant. See “Understanding Grant Numbers”
Proposal Title : A descriptive title that is specifically appropriate .
Principal Investigator/Program Director/Project Director: An individual designated by the grantee to direct the project or activity being supported by the grant. He or she is responsible and accountable to the grantee for the proper conduct of the project or activity.
Project period end date : The date the project terminates. Closeout reports are due no later than 90 days after this date.
Closeout contact : Individual at NIH or OPDIV to contact with closeout inquiries.