July 11, 2002
OPEN SESSION
EHRP & NBRSS Update from Mary Cushing and Wayne Berry:
NBS Overview: NIH is replacing the existing ADB and the CAS with the NIH Business System (NBS). The NBS will encompass the following six components: Financial Management, Travel, Property, R&D Contract, Supply/Acquisition, and Service & Supply Fund.
NBS Deployment Schedule: The design, configuration, and test stage are occurring now, and the GL/Budgeting will deploy on October 1st.
The Implementation of the NBS will introduce the Accounting Class Structure (ACS) to the NIH.
BENEFITS AND CHALLENGES OF THE ACS
Benefits
Challenges
FUNDS CONTROL OVERVIEW
Funds Control at the Allotments Level
Funds Control is the point in the accounting system where financing and budgeting data intersects to ensure that spending does not exceed availability.
The Funds Control at NIH that are currently planned are: allotments, allowances, and operating budgets.
Proposal for Allotments: To continue current practices but also issue allotments for reimbursements. Some changes may occur for the Central Services organization.
Reimbursement Allotments: Issue allotments for
reimbursements:
Funds Control at the Allowance Level:
Current NIH practice:
NBS Proposal:
Funds Control at the Operating Budget Level:
Below the allowance, soft funds control will be established
through the operating budget.
Benefits of the NBS Funds Control Levels
*AN IMPORTANT LIMITATION*- The controls are effectively only for the actions originating in NBS- no proactive control of obligations in feeder systems such as payroll and IMPAC II until they are fully integrated.
SAC OVERVIEW
Currently, legacy systems for finance and human resources define
organizations within ICs differently.
*IMPORTANT*
"NON HR Orgs" that are currently coded into the MAS, such as grant pools, will need to be associated with an organization that holds the operating budget against which obligations are incurred.
Benefits of using SACs
However, using SACs will also require an additional effort:
Handout provided!
Change Management and Training presented by Susan Corey:
Importance of Change Management:
Change Management presents an integrated communications, training,
workforce transition, and evaluation approach to assist managers,
supervisors, and employees to transition effectively into a new way
of accomplishing work.
Attention to change management issues promotes acceptance of business
changes and successful implementation and minimizes cost overruns
from project delays.
Scope of Change Management Activities:
NBRSS Training Approach:
EHRP TRAINING UPDATE
DHHS is offering EHRP/Peoplesoft training courses from July 22- September 6th at no cost.
Handout provided!
Updating SAC Data in EHRP presented by Stella Griffin:
SAC data is updated once each pay period.
A batch process is executed to update the Department table with new SAC codes.
Each agency is provided with a listing of new modified and inactivated departmental IDs (SAC codes).
In addition, a listing is provided with departmental IDs (SACs) that were not inactivated since they were still encumbered by employees.
Handout provided!
Ms. Griffin gave an overview of the recent deployment for the CDC agency. Ms. Griffin stated that the overall transition went well and there were few problems that were fixed immediately.
Bonuses and awards (except for On-the Spot Awards through the ADB) have been tested - few have failed and were corrected quickly. NIH currently working with the DHHS/PSC to assure we can still do OTS Awards through the ADB
The deployment for NIH will be September 9th.
Paydays will remain the same.
If the testing in the HRDB doesn't work, NIH has informed the DHHS/PSC that NIH will not deploy in September.