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NCRR Review of Carryover RequestsSEE ALSO:
Reference: NIH Guide Notice on Revised Terms and Conditions for NIH Awards Background: NCRR funds several grant mechanisms1 that do not have automatic carryover authority. The grantees funded via these mechanisms must obtain NCRR's approval before using prior-year unobligated funds. At NCRR, the grants management specialist must analyze the financial status and spending history of the grantee, and the program officer must gauge the scientific need. Carryovers are not uncommon for grants in their second year. This is because it generally takes grantees some time to set up accounts and consortiums, hire their staff, and purchase their equipment during the first year. Similarly, if the grant was recycled in the previous year, the grantee may have had less time to spend the money.
Policy: Grantees may submit carryover requests via fax, e-mail (see the NIH Guide Notice If the dollar amount is significant (typically 25% of total current year costs), the grantee should also explain why the funds were not fully expended in the prior year. It is NCRR policy for these requests to be reviewed by both program and grants management staff, and the official determination to approve or decline the request be transmitted from the Office of Grants Management. The formal notification of approval of a carryover request is a revised Notice of Award (NoA). If NCRR determines that that the grantee's carryover request should be denied, the specialist must send a letter or email to the grantee institutional business official and PI denying the request and stating the reason(s) it was not approved. NCRR staff must determine:
Processing of a carryover request that does not include an OFM-approved FSR must include the approval of the Director or Deputy GMO, OGM. NCRR may receive a carryover request to satisfy a salary commitment made to an employee who was hired later than expected. If the current budget period contains a twelve-month salary commitment for the employee, then the grantee should be advised to utilize current year funds to support the employee. 1. F32s, G12s, K12s, M01s, P20s, P40s, P41s, P51s, T32s, T35s, U24s, U42s, U54s, CTSA UL1, TL1, and KL2s, one-year R41s and one-year R43s |
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National Institutes of Health (NIH) Bethesda, Maryland 20892 |
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Department of Health and Human Services |
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