Updated through FAC 97-16
Last updated on 06/01/00
Table of Contents:
Creating an RFP for the Web
Streamlined RFP Format and Instructions
Using the RFP format outlined below, the Contract Specialist will create Streamlined RFPs in their word processing program. After the document is complete, it will be forwarded to the in-house individual responsible for formatting it for publication on the Web.
There are three basic methods for formatting documents for the Web:
HTML (Hyper Text Markup Language) coding is the preferred method. Formatting is retained, the document can be viewed directly from an internet browser, and it looks very clean. HTML documents may be printed directly from the browser. In addition, the document may be saved with a .TXT extension (converting it to ASCII DOS text); text may also be blocked and copied to a word processing program. If the Contract Specialist wishes to use HTML, but the expertise does not exist within their Institute:
a. Contact Ms. Sandy Desautels (402-6553) in DCRT. DCRT offers HTML file conversion service for a fee.
b. DCRT also offers HTML courses. Check their Web site for dates, times, locations, and cost (http://www.dcrt.nih.gov/csb/training/train.htm).
c. Use the newer version of a word processing program such as WordPerfect 7 or 8, or Word 97.
ASCII DOS text can also be used. Formatting is more limited and documents do not look as clean in an internet browser as HTML coded documents do. The document may be printed directly from the browser, the file may be downloaded to an individual's computer, or the text may be blocked and copied to a word processing program.
PDF (Portable Data File) is also available. Documents may be created in a word processing program and converted to .PDF using Adobe Acrobat PDF writer. Documents cannot be viewed or printed from an internet browser; they can only be viewed and printed using Adobe Acrobat Reader. All formatting is retained, and the document is similar to documents that have been scanned into a computer. The file cannot be copied to a word processing program.
GENERAL OVERVIEW
A Streamlined RFP consists of the following 4 components:
The first component/section of your RFP, is the Streamlined Technical RFP. It includes the pertinent information about our requirement. Items typically included in a Streamlined Technical RFP are: Cover Letter/Solicitation Form; Statement of Work, with Project Background as applicable; Deliverable and Reporting Requirements; Evaluation Factors for Award, including Technical Evaluation Criteria; and, Other Information, as applicable.
There may be up to three other components/sections, under an individual Streamlined RFP. One, entitled "Specific RFP Instructions and Provisions," provides specific information about a streamlined RFP and the submission of a proposal. These specific instructions and provisions (sometimes referred to as "fill in the blank" provisions) are ones which require specific input by the Contract Specialist. A complete listing of all potential specific instructions and provisions are outlined below in Specific RFP Instructions and Provisions. In addition, "Applicable RFP REFERENCES" identifies those items in the RFP REFERENCES directory that apply to your RFP. Finally, there may be a "Contract Format-Specific" RFP component/section that is includes a sample contract document which has been tailored to an RFP in cases where specific contract terms and conditions need to be highlighted in the solicitation process. In most cases, this component/section is not needed. Instead a Contract Specialist can reference the "Sample Contract Format- General" contained in the RFP REFERENCES under the NIH RFP Directory Web site.
Note: All documents contained in the RFP REFERENCES subdirectory (i.e., Standard Instructions and Provisions, Optional Instructions and Provisions, RFP Forms and Attachments, Representations and Certifications and Sample Contract Format-General) will be maintained and updated as necessary by the NIH RFP Webmaster. Updates will typically occur when new FACs or policy changes are issued. Notification of updates to the RFP REFERENCES subdirectory will be sent via email to the Chief Contracting Officer of all participating ICs.
Instructions and sample formats for creating each component of a Streamlined RFP are listed below. Contract Specialists are responsible for combining all of the above components into one electronic file (RFP) and sending it to your office's authorized representative who is responsible for posting it on the NIH RFP Directory web site. If, however, the Work Statement or another portion of the RFP (ie, Sample Contract Document) is extremely large, then the RFP could be placed on RFP Web site as more than one file and links may be placed within the main RFP document to join them. It is up to you and the requirements of your project. From the offerors' perspective, it is easier to go into fewer files to review and download, though it may be useful to offerors' technical representatives to have an exceptionally large Work Statement loaded separately.
(Note to Contract Specialists: The Solicitation Form/Cover Letter, Statement of Work
and Evaluation Factors for Award are in separate sections below for the purpose of
providing examples and suggested language. The remaining items in the Streamlined
Technical RFP would come primarily from the Project Officer and the Acquisition
Plan/Request for Contract would be:
and, possibly
Suggestions and choices for the RFP, particularly the Solicitation Form/Cover Letter and Evaluation Factors for Award, are provided below for your consideration and use.)
Solicitation Form/Cover Letter
Purchase Authority: _______
RFP No. NIH-XXXXX-XXXX-96-XX
Title:
Issued by: ______________________, Contracting Officer
NIH,_____
____________________ Branch
_______________ Building, Room __________
Bethesda, Maryland 20982-____
DATE ISSUED: __________________
DATE PROPOSAL DUE: ______, 4:30 P.M. (EST)
OFFER EXPIRATION DATE: Offers will be valid for 120 days unless a different period is specified by the offeror on the form entitled, "Proposal Summary and Data Record, NIH 2043."
SMALL BUSINESS SET-ASIDE: ___NO ___YES SIC CODE ______
JUST IN TIME: ___NO ___YES
Ladies and Gentlemen:
You are invited to submit a proposal in accordance with the requirements of this RFP (NIH-_____________) for "____________________". The Government anticipates that _____ contract(s) will be awarded for a period of ___ years as a result of this RFP.
The documents included with this streamlined electronic RFP package are as follows:
I. Streamlined Technical RFP
(Contract Specialists: Specify the exact components of your RFP.)
II. Specific RFP Instructions and Provisions (contains, for
example, the address for delivery of your proposal and the proposal intent form)
III. Applicable RFP References (Includes a consolidated list
of those items in the RFP REFERENCES NIH RFP Directory that apply to this RFP. These RFP
Reference files must be retrieved, in whole or in part, in order to submit a proposal.)
IV. Contract Format-Specific, if applicable
(Note to Contract Specialist: Typically, the Sample Contract Format-General will apply to most R&D RFP requirements and Specialists can reference this document in the "Applicable RFP REFERENCES" section. However, if specific terms and conditions pertinent to the RFP are needed, the Contract Specialist is free to create their own Contract Format-Specific document and make it a part of this streamlined RFP.)
If you are unable to download any of the applicable documents, please contact ________, Contracting Officer/Contract Specialist, by phone/fax/Internet (see contact numbers/addresses below).
The attachments/documents listed above represent all the necessary information required for the submission of a proposal for this acquisition. Following proposal submission and review, additional information will be requested by the Contracting Officer from all offerors which comprise the Competitive Range.
Although these documents contain sufficient information for you or your organization to submit a proposal, if you intend to submit a proposal in response to this RFP, IT IS ESSENTIAL THAT YOU IMMEDIATELY NOTIFY __________ OF THE _____ CONTRACTING OFFICE AT THE FOLLOWING INTERNET ADDRESS:
(Contract Specialists/Contracting Officers should include their e-mail address, as accessible via Internet. They will need to create an e-mail notification file from the responses received in order to comply with FAR 15.410(b). If it is near the closing date and the RFP is amended, then notification can be provided. The notification would be to tell offerors, via e-mail, to look at the amendment on the NIH RFP Directory web site.)
IF YOU DO NOT NOTIFY THE CONTRACTING OFFICE OF YOUR INTEREST, YOU WILL NOT RECEIVE NOTICE OF AMENDMENTS TO THE RFP. HOWEVER, ALL AMENDMENTS WILL BE POSTED ON THE NIH RFP Directory web site.
The original and ______ (__) copies of your technical proposal and the original and _____ (__) copies of your business proposal must be received by the Contracting Officer no later than ____________, 199_, at _______ p.m. local time at the address listed in the item entitled "Packaging and Delivery of Proposals". Also, please complete the form entitled "Proposal Intent Response Sheet" and deliver it to the address indicated therein on or before _______, 199_. This will allow us to expedite preparations for the peer review of proposals. Finally, your proposal must be organized and submitted in accordance with the "Technical Proposal Table of Contents." All three of these are found under the "Specific RFP Instructions and Provisions" portion of this RFP, below.
You are reminded that the "Technical Proposal Cover Sheet" must be completed in full detail and used as the cover sheet for each copy of your technical proposal (a copy of this form is contained in the FORMS, FORMATS, AND ATTACHMENTS section of the STREAMLINED RFP REFERENCES.) This information will be used to ensure that there will be no conflict of interest when selecting review committee members.
NOTE: IF YOUR PROPOSAL IS NOT RECEIVED BY THE CONTRACTING OFFICER OR DESIGNEE AT THE PLACE AND TIME SPECIFIED, THEN IT WILL BE CONSIDERED LATE AND HANDLED IN ACCORDANCE WITH EITHER THE PHS CLAUSE 352.215-10 ENTITLED, "LATE PROPOSALS, MODIFICATIONS OF PROPOSALS, AND WITHDRAWALS OF PROPOSALS" OR FAR CLAUSE 52.215-10 ENTITLED, "LATE SUBMISSIONS, MODIFICATIONS, AND WITHDRAWAL OF PROPOSALS." THE LATTER CLAUSE APPLIES UNLESS THE ABOVE REFERENCED "Applicable RFP REFERENCES" SUBSTITUTES THE PHS CLAUSE, AS FOUND IN THE Optional RFP Instructions and Provisions file.
If you have any additional questions regarding this RFP, please contact ____________
through the Internet using the electronic mail address listed above or phone (301)
___-____, fax (301) ___-____. COLLECT CALLS WILL NOT BE ACCEPTED.
Sincerely,
/s/
(Contracting Officer)
Work Statement and Reporting Requirements Attachments
Note to Contract Specialist: Use the Work Statement, Deliverables, etc., from the Acquisition Plan/Request for Contract and include them as elements in the RFP you create. Use a horizontal rule to separate Streamlined RFP Attachments (ie, Work Statement, Reporting Requirements and Evaluation Factors for Award.
Evaluation Factors for Award, with Technical Evaluation Criteria
(Note to Contract Specialists: In most R & D RFPs, technical evaluation criteria will continue to be paramount as NIH seeks the highest quality in its scientific programs. These technical evaluation criteria typically are designed to look at such things as technical excellence, personnel qualifications, management capability, prior experience, and facilities. In addition, the reasonableness of individual cost elements is considered and the overall price is considered to ensure it is fair and reasonable, but unless technical proposals are equal, cost is not a selection factor in R & D RFPs. Consideration of past performance is often waived as a separate selection factor in R & D RFPs because this factor is inherent in many of the technical evaluation criteria. If past performance is not waived, then it may become an important factor if the award decision cannot be made using technical and/or cost factors.
The following language is an example of a typical R & D RFP approach. Also, included below is language for use when human subjects are involved or when mandatory qualification criteria are applicable. The actual technical evaluation criteria will come from the Request for Contract.)
Evaluation Factors for Award, with Technical Evaluation Criteria
Selection of an offeror forThe technical proposal will receive paramount consideration in the selection of the contractor(s) for this acquisition. All evaluation factors, other than cost or price, when combined are signficantly more important than cost or price. However, cost/price may become a critical factor in source selection in the event that two or more offerors are determined to be essentially equal following the evaluation of all factors other than cost or price. In any event, the Government reserves the right to make an award(s) to that Offeror(s) whose proposal provides the best overall value to the Government.
The estimated cost of an offer must be reasonable for the tasks to be performed and, in accordance with FAR 15.305, will be subject to a cost realism analysis by the Government.
Listed below are evaluation criteria. The evaluation criteria are used by the technical evaluation groups to evaluate the technical proposals and are listed in the order of relative importance with weights assigned for evaluation purposes.
The evaluation will be based on the demonstrated capabilities of the prospective Contractors in relation to the needs of the project as set forth in the RFP. The merits of each proposal will be evaluated carefully. Each proposal must document the feasibility of successful implementation of the requirements of the RFP. Offerors must submit information sufficient to evaluate their proposals based on the detailed criteria listed below.
****(USE THE PARAGRAPH BELOW IN STUDIES THAT INVOLVE HUMAN SUBJECTS.) ****
Where inclusion of women and minority populations is not feasible, a detailed rationale and justification for exclusion of one or both groups from the study population must be submitted with the technical proposal. The Government will review the rationale to determine if it is appropriate with respect to the health of the subjects and/or the purpose of the research. If the rationale is not considered acceptable and you are included in the competitive range, you will be afforded the opportunity to further discuss and/or clarify your position during discussions or include women and minorities in your Final Proposal Revision (FPR). If your exclusion position is still considered unacceptable by the Government after discussions, your proposal may not be considered further for award.
**** (IF MANDATORY QUALIFICATION CRITERIA ARE NECESSARY, INCLUDE THE FOLLOWING PARAGRAPH WITH THE SPECIFIC CRITERIA. OTHERWISE, USE THE HEADING AND STATE "DOES NOT APPLY.") ****
Listed below are mandatory qualification criteria. The mandatory qualification criteria establish conditions that must be met at the time of receipt of Final Proposal Revisions (FPRs) by the Contracting Officer in order for your proposal to be considered any further for award.
**** (SELECT THE PARAGRAPH BELOW IF PAST PERFORMANCE IS NOT AN EVALUATION CRITERION BUT IT WILL BE CONSIDERED AS A RESPONSIBILITY ISSUE.) ****
Past performance is not an evaluation criterion but it will be considered when determining contractor responsibility using the information required by the "Qualifications of the Offeror" portion of the "Standard RFP Instructions and Provisions" of the RFP REFERENCES Directory.
OR
**** (SELECT THE PARAGRAPH BELOW IF PAST PERFORMANCE IS NOT A SPECIFICALLY WEIGHTED EVALUATION CRITERION BUT IT WILL BE USED TO CONDUCT A RELATIVE ASSESSMENT OF OFFERORS DURING SOURCE EVALUATION. NOTE: THERE IS ALSO A NEED TO CONSIDER PAST PERFORMANCE AS A RESPONSIBILITY ISSUE IN THIS CASE.) ****
Past performance is not a specifically weighted evaluation criterion but it will be considered in source selection, both when determining contractor responsibility and when conducting a relative assessment of offerors during source evaluation, using the information required by the "Qualifications of the Offeror" portion of the "Standard RFP Instructions and Provisions" of the RFP REFERENCES Directory.
OR
**** (IF PAST PERFORMANCE IS A SEPARATE TECHNICAL EVALUATION CRITERION,REFER TO THE NIH MANUAL ON PAST PERFORMANCE INFORMATION FOR EXAMPLES.) ****
**** (USE THE PARAGRAPH BELOW WHEN THIS RFP CONTAINS AN OPTION CLAUSE, THE OPTION IS NOT TO BE EXERCISED AT THE TIME OF AWARD, AND THERE IS A REASONABLE LIKELIHOOD THAT THE OPTION WILL BE EXERCISED.) ****
It is anticipated that any contract(s) awarded from this solicitation will contain option provision(s) and period(s). In accordance with FAR Clause 52.217-5, Evaluation of Options (July 1990), the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests. Evaluation of options will not obligate the Government to exercise the option(s).
(Note to Contract Specialists: Select the following items that apply. Include in the file you create ONLY those that do apply. Fill in the blanks in the formats below for those that are selected.
The following specific RFP instructions and provisions apply to this RFP:
RFP No. _____________________ TITLE OF RFP ___________________________
PLEASE REVIEW THE REQUEST FOR PROPOSAL (RFP). FURNISH THE INFORMATION REQUESTED BELOW AND RETURN THIS PAGE BY ___________. YOUR EXPRESSION OF INTENT IS NOT BINDING BUT WILL GREATLY ASSIST US IN PLANNING FOR PROPOSAL EVALUATION.
I INTEND TO SUBMIT A PROPOSAL _____
COMPANY/INSTITUTION NAME: _______________________________________
ADDRESS: ___________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
PROJECT DIRECTOR'S NAME: __________________________________________
TITLE: _______________________________________________________________
TELEPHONE NUMBER: ________________________________________________
E-MAIL ADDRESS: ____________________________________________________
NAMES OF COLLABORATING INSTITUTIONS AND INVESTIGATORS (include Subcontractors and Consultants):
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
_____________________________________________________________________
RETURN TO: (SUBSTITUTE THE CORRECT ADDRESS FOR YOUR RFP)
| Review Branch NIH, _____ Attention: Dr. ____________ ___________ Building, Room _____ ______________ DR, MSC ____ BETHESDA MD 20892-____ |
or | FAX TO: | Dr. __________ (301) _______ |
Your proposal shall be organized as specified in the "Standard RFP Instructions and Provisions". Shipment and marking shall be as indicated below.
EXTERNAL PACKAGE MARKING
In addition to the address cited below, mark each package as follows:
"RFP NO. ______________________. TO BE OPENED BY AUTHORIZED GOVERNMENT PERSONNEL ONLY"
NUMBER OF COPIES
The number of copies required of each part of your proposal are as specified below.
TECHNICAL PROPOSAL ONLY
ORIGINAL* AND _____ COPIES
BUSINESS PROPOSAL
ORIGINAL* AND _____ COPIES
COPIES TO:
If hand-delivered or delivery service _______________. If using U.S. Postal Service __________________.
*THE ORIGINALS MUST BE READILY ACCESSIBLE FOR DATE STAMPING.
NOTE: The U.S. Postal Service's "Express Mail" does not
deliver to the Rockville, Maryland address. Any package sent to the Rockville address via
this service will be held at a local post office for pick-up. The Government is
not responsible for picking up any mail at a local post office. If a proposal is
not received at the place, date, and time specified herein, it will be considered a
"late proposal."
AN OFFEROR SHALL PLACE THIS NOTICE ON TOP OF EACH COPY OF ITS TECHNICAL PROPOSAL.
This proposal shall be used and disclosed for evaluation purposes only, and a copy of this Government notice shall be applied to any reproduction or abstract thereof. Any authorized restrictive notices which the submitter places on this proposal shall also be strictly complied with. Disclosure of this proposal outside the Government for evaluation purposes shall be made only to the extent authorized by, and in accordance with, the procedures in HHSAR paragraph 315.608-72.
(For information regarding authorized restrictive notices, offerors should refer to the
"Confidentiality of Proposals" section of the STANDARD RFP INSTRUCTIONS AND
PROVISIONS.)
This procurement action requires the Contractor to do one or more of the following: design, develop, or operate a system of records on individuals to accomplish an agency function in accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 USC 552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties.
The Privacy Act System of Records Notice that applies to this RFP was published in the
Federal Register dated _______________, Vol. ______ No. __, Pages ___-___. This notice
will be incorporated into any contract resulting from this RFP. If you would like a copy,
please contact the Contracting Officer identified in the cover letter to this RFP.
Note: The following information is to be used by the offeror in preparing its Representations and Certifications, specifically in completing the provision entitled, SMALL BUSINESS PROGRAM REPRESENTATION, FAR Clause 52.219-1:
(INCLUDE THIS PARAGRAPH IF APPLICABLE)
THIS REQUIREMENT IS NOT SET-ASIDE FOR SMALL BUSINESS. However, the
Federal Acquisition Regulation (FAR) requires in every solicitation,
(except for foreign acquisitions) the inclusion of the Standard Industrial Classification (SIC)
Code and corresponding size standard which best describes the nature of the
requirement in the solicitation.
In accordance with FAR Clause 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns, offerors will be evaluated by adding a factor of ___ percent to the price of all offers, except offers from small disadvantaged business concerns that have not waived the adjustment. (Note: A listing of other offerors who are expected and will not have this evaluation factor added to their offer may be found in subparagraph (b) of FAR Clause 52.219-23.)
***** Note: The Contracting Officer/Contract Specialist must insert the proper percentage, above. At this time all eligible industries should receive a 10% price evaluation adjustment. See OFPP's Memorandum which contains the Department of Commerce's determination of the SIC Major Groups that have been identified to receive this price evaluation adjustment -- the website is http://www._____________________. If the SIC code applicable to the requirement is NOT one that has been identified for a Price Evaluation Adjustment, insert a "0" in the blank above.)****
AN OFFEROR WHO ELECTS TO WAIVE THIS EVALUATION ADJUSTMENT MUST SPECIFICALLY INDICATE WITH A STATEMENT TO THIS EFFECT ON THE COVER PAGE OF ITS BUSINESS PROPOSAL.
It is anticipated that (one/multiple award(s)/_____ awards) will be made from this solicitation and that the award(s) will be made on/about ___________________________.
It is anticipated that the award(s) from this solicitation will be a multiple-year cost
reimbursement type [completion/level of effort] contract with a [term of _____ years/or
period of performance of ________________], and that incremental funding will be used.
A pre-proposal conference will be held with prospective offerors at ______________________ on __________________________. The pre-proposal conference will be held for the purpose of providing information concerning the Government's requirements which may be helpful in the preparation of proposals and for answering any questions which you have regarding this solicitation.
The success of this type of conference depends largely on the lead-time available to the Government for research in connection with questions submitted by offerors. Therefore, you are requested to mail written questions concerning any areas of uncertainty which, in your opinion, require clarification or correction, in sufficient time to be received on or before _____________ at the address cited in Attachment _____.
Your questions should be submitted to the contract specialist, _______________________ and the envelope should be marked, "Pre-proposal conference, RFP No. ________." A set of all questions and answers will be furnished simultaneously to all prospective offerors whether or not they are in attendance.
Because of space limitations, each prospective offeror shall be limited to a total of ____ representatives.
Attendance at the pre-proposal conference is recommended; however, attendance is not a
prerequisite for proposal submission and will not be considered a factor in proposal
evaluation.
It is expected that a completion type contract will be awarded as a result of this RFP. To assist you in the preparation of your proposal, the Government considers the effort to be approximately _____ labor hours. This estimate is furnished for the offeror's information only and is not to be considered restrictive for proposal purposes.
(THE FOLLOWING PARAGRAPH MAY BE USED TO PROVIDE A MORE DETAILED ESTIMATE)
As further assistance, it is estimated that the above total labor effort is constituted as follows:
Labor Hours
| Labor Category |
Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 |
The Government's requirement for the work set forth in the Statement of Work of this solicitation is ___________ direct labor hours. It is estimated that the labor hours are constituted as specified below and will be expended approximately as follows:
Labor Hours
| Labor Category |
Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 |
A "reading room" containing reference materials pertinent to this acquisition is available in Room ______, ____________ Building, __________, Bethesda, Maryland, from __________________________________ Monday through Friday (except Government holidays) through the closing date of the RFP. Use of the reading room is by appointment only; contact ________________, (301) ___-____ for arrangements. Failure of offerors to examine the reference materials prior to proposal preparation and submission will be at the offeror's risk.
______________________________________
Contracting Officer
(Include both hand delivery and U.S. Postal addresses)
Compliance with the provisions of this clause by subcontractors will be the responsibility of the Contractor.
(In some cases there will be a need to
specify the travel requirements that each offeror is expected to address. For example, in
multi-center collaborative studies the number of trips per year and the meeting locations
may be known in advance. This information should be provided to offerors so that cost
differences from the Independent Government Cost Estimate in such areas are minimized.)
(As applicable to the RFP.)
(Note to Contract Specialists: This page will need to be modified to match the structure of your RFP.)
RFP-NIH-_____________________
(Note: Instructions to offerors are indicated in parentheses or as footnotes.)
TECHNICAL PROPOSAL TABLE OF CONTENTS
SECTION
* State the proposal's broad, long-term objectives and specific aims. Describe concisely
the research design and methods for achieving these goals. DO NOT EXCEED one page in
providing the abstract. Identify the RFP Number, Institution and Principal Investigator on
the abstract.
** Type density and size must be 10 to 12 points. If constant spacing is used, there should be no more than 15 cpi, whereas proportional spacing should provide and average of no more than 15 cpi. There must be no more than six lines of text within a vertical inch.
*** An individual resume should not exceed two pages.
November 1997
(NOTE TO CONTRACT SPECIALISTS: Below is an EXAMPLE of the "Applicable RFP
REFERENCES" portion of an RFP. This is provided to Contract Specialists for
information purposes. Please note that this portion will be combined with the Streamlined
Technical RFP and the specific RFP Instructions and provisions so that only one file (the
RFP) needs to be uploaded to the Internet. On rare occasions, when a single file may be
exceptionally large, Contract Specialists may want to consider loading the Work Statement
separately.)
EXAMPLE:
This section identifies the items found in the subdirectory entitled RFP REFERENCES that are applicable to this RFP. The files identified below must be retrieved, in whole or in part, in order to submit a proposal in response to this RFP.
Applicable to Technical Proposal
Applicable to Business Proposal
To Become Contract Attachments
Other-to be submitted as directed by Contracting Officer
The following terms and conditions are specific to this RFP:
In addition, see the Sample Contract Format-General found under the STREAMLINED RFP REFERENCES section.
(Note to Contract Specialists: It is recommended that you use the "Applicable RFP REFERENCES" file, or section, to select the Sample Contract Format-General and limit the need to create and load a specific contract formats on the NIH RFP Directory. However, it is recognized that a specific contract, or specific contract terms and conditions, may be needed depending on the nature of the RFP requirement, the type of contract being used or type of contractor being solicited. Situations where contract language may have an impact on proposal content, or where you feel it is important for an offeror to be aware of a particular contractual requirement, would call for the creation and uploading of a specific contract format.
The option doing a specific contract format, particularly where only a few items need to be specified, is to put such information in the "Specific RFP Instructions and Provisions" portion of the Streamlined Technical RFP file.)
This page last updated June 01, 2000.