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This SOP has internal roles only.
Standard Operating Procedure Table of Contents
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Purpose
To provide
ground rules, timelines, and processes for funding applications during
a fiscal
year.
Procedure
Each fiscal year, NIAID determines its funding policies relative to
its financial
management plan at Paylines and Budget. The financial
management plan, which evolves during the fiscal
year, specifies:
NIAID bases funding levels and number of grant awards on our budget allocation
from Congress and costs of new and continuing awards. NIAID also has
to balance congressionally mandated grant numbers with numbers of new
awards and its ability to pay continuing awards. See the Grant
Duration
Policy SOP. The Institute includes its advisory Council in
budgetary planning.
To help ensure the timely funding of grants and
contracts, representatives from the NIAID Funding
Actions Meetings
(FAM)
group
review and resolve operational matters that may result in any delays.
FAM members include staff from the
Office of the Director, Budget and Financial Management Branch (BFMB), Division
of Extramural Activities, and program division coordinators.
Each division is responsible for monitoring the level of funds it spends,
so it has enough money to last until the end of a fiscal year.
For more detail than described below, staff should see the Release of Funds for Solicited, Opportunity Pool, and Career Awards SOP and other related SOPs: Early
Funding of September Council Applications, Financial
Management Plan, and End-of-Year
Funding Timelines and Processes.
NIAID Staff
- Unsolicited grants -- funded at levels stated in the financial
management plan. BFMB releases grants for funding and the Grants
Management Program (GMP) awards them.
- Grants cannot be funded at less than Council-recommended levels unless:
- Adjusted by the financial
management plan.
- The program
officer provides GMP documentation of scientific overlap
or gives reasons why a specific aim was negotiated out. Reducing
a grant's
budget
by more than 25 percent requires negotiation of the specific
aims with the PI. GMP will adjust for budgetary and commitment overlap.
- Grants cannot be funded at more than Council-recommended levels unless:
- Selective pay awards -- funded at levels stated in the financial
management plan in the order ranked by Council and
released in CAAP after division, GMP, and BFMB approval. If any
grant is skipped, the program officer must justify it, and the NIAID
principal deputy director
must approve it. See the Selective
Pay SOP.
- R56-Bridge awards -- funded in the order approved at the
pre-Council meeting with the NIAID director and released in CAAP after
division,
GMP, and BFMB approval. Program officers should include exceptions
and their reasons in the CAAP email.
Program officers must justify why a grant is skipped, and NIAID
principal deputy director must
approve it. Program officers can't recommend funding an R56-Bridge
award that exceeds any caps for
renewal applications that are in
the financial management plan for that fiscal year. See the NIAID R56-Bridge
Award SOP.
- Spending more than allocated funds for
selective pay and R56-Bridge awards --
approved by NIAID principal deputy director.
- All other funding actions -- approved by the division director,
GMP chief, BFMB director, and the NIAID principal deputy director. See the Release of Funds for Solicited, Opportunity Pool, and Career Awards SOP.
- Adding funds or years to a grant -- use administrative
supplement procedures, including BFMB approval. See the Administrative
Supplements to Grants and Cooperative Agreements SOP.
- Initiatives
- Use funding levels and funding plans appearing in CAAP.
- If you need additional dollars, the division must indicate
in the funding plan where they will obtain the funds (for example,
a transfer from another RFA).
- Before shifting resources between grants and contracts, contact
BFMB. See the Repooling and Reprogramming SOP.
- Funds allocated for PAs must cover all applications responding
to the PA.
- PA R01 applications that are within the percentile payline
must receive as much support as they would have as an unsolicited
application.
Contacts
Contact for NIAID Staff
If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.
Links
Administrative Supplements to Grants and Cooperative Agreements SOP
Cofunding SOP
Council
Guidance tool
Grants Negotiation SOP
Modular
Grants SOP
Program
Announcements SOP
Renewal Funding SOP
Requests
for Applications SOP
Revision of a Grant SOP |