| Term |
Definition |
| 83 and 84 CANs |
In interagency agreements, cite 83 CANs for all RMS expenditures and 84 CANs for research activities. The CAN must correspond to the appropriate agency location code. NIAID occasionally provides funds from both 83 and 84 CANs and may spend received funds either intramurally or extramurally. |
| Agency location code |
Account numbers cited in inter- and intra-agency agreements and on NIH Form 1742 that identify a department and agency in the federal accounting structure. For 83 CANs, use federal appropriation 75-08-0031; for 84 CANs, use 75-08-0040. The middle digits, 08, do not refer to fiscal year and do not change. |
| Appropriation |
A budget designation that identifies the source or destination of funds related to an agreement. NIAID projects use 75-1-0885, replacing the middle number with the last digit of the fiscal year, e.g., 75-2-0885 for FY 2002. Some funds cited in interagency agreements are not appropriated (and not part of NIAID's appropriations). |
| BFMB |
NIAID Budget and Financial Management Branch |
| Common accounting number |
A seven-character billing reference number that appears on the Notice of Award and on accounting documents. The CAN specifies the appropriation and allowance to be charged. |
| Direct CAN citation |
A policy that simplifies formal agreements between two or more NIH components or between NIH and an agency that uses the NIH Central Accounting System. NIH-1742 is not required if the awarding agency can cite the CAN of the funding agency. After BFMB provides a DCC number, participants document dollar amounts, CANs, and each agency's responsibilities. |
| Entity Identification Number |
A series of numbers identifying an organization or individual.
The NIH EIN is 152085811501. |
| ICs |
NIH institutes, centers, and offices in the NIH Office of the Director. |
| Interagency agreement |
A written arrangement between two or more federal agencies. Draft all NIAID interagency agreements for the signature of the NIAID director; they may be signed by the NIAID deputy director for science management or executive officer. See activity codes Y1 and Y3. |
| Intra-agency agreement |
A written arrangement between two or more ICs. Approval authority is the same as for interagency agreements. See activity codes Y2 and Y3. |
| NIH Form 1742, Agency Agreement and Clearance |
A dual-purpose form that serves as an intra-agency agreement or notification to BFMB of interagency activities. |
| Overhead costs |
Charges negotiated in reimbursable agreements to cover the cost of doing business. Although overhead generally is not charged either to ICs or non-NIH federal agencies, some agencies add this charge. If special circumstances warrant charging overhead, BFMB and the principal administrative officer must concur. Do not cite the Economy Act. |
| Participating agency service agreement |
An agreement with the U.S. Agency for International Development. PASA funding often is multi-year, and any unspent balance must be rolled over to the next fiscal year by submitting Form 1742 to BFMB. |
| Reimbursable agreement |
A legal commitment by a government agency to reimburse another
agency for goods or services, e.g., interagency and intra-agency
agreements. BFMB assigns a CAN from which funds are drawn. When
the arrangement ends, substantial unused funds must be returned.
BFMB estimates required amounts annually and requests authorization
to spend reimbursable dollars. Notify BFMB early in the process when
negotiating large new agreements. See activity code Y3. |
| Y1 |
Activity code for an agreement by NIAID to provide funds to a non-NIH federal agency. |
| Y2 |
Activity code for an agreement by NIAID to provide funds to an IC. |
| Y3 |
Activity code for an agreement (also known as reimbursable agreement) in which NIAID receives funds from another federal source. Contact BFMB for assistance in selecting the appropriate CAN and appropriation. |
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