Meeting Attendance

Claire Benfer, OFACP
Colleen Blizard, Logicon
Donna Brown, CSR
Krishna Collie, OER/RNS
Tracy David, CSR (RUG liaison)
Caroline Grabner, NHLBI
Earline Jackson, NCI
Carol S. Martin, NHGRI
Mary Nuss, NIAID
Kerry Peasland, NCI
Cikena Reid, NINDS
Judy Shaheen, Logicon
Anna Snouffer, OFACP
Kay Valeda, NHLBI (Chair)
Wesley Wang, OER
Kate Whelan, NIMH

The meeting was brought to order at 1:00 pm. Introductions were done.

OLD BUSINESS

CM Module Enhancements

Colleen had handouts of the CM August 2001 Release Notes, CM October 2001 Planned Enhancements/Fixes and CM December Planned Enhancement/Fixes, the CM Bug and New Feature Report, and sample screens of the D|Advanced Person Search Screen.

The August deployment will take place on the 24th. Report items that were discussed included:
* Consultant Form Report CM6280 will be released as described and enhanced in the future as needed.
* Pending Members Roster CM6067 will be deferred to October and renamed Slate Roster.
* Mailing Labels Report Parameter Form CM6085 Everyone is asked to test the Labels report to make sure it works.
* Meeting Data Screen CM1050 Second sentence "The error message will now read . . .

October Planned Enhancements that will be moved to December are:
* Schedule of Vacancies Report
* IPF Codes Report (new)

Krishna Collie explained the WIP Committees. This is a grant application assignment issue and stands for Work In Progress. It is a way of tracking the NIBIB grant applications when the new Institute has no chartered committees and no way of tracking the grant applications now.

The Advanced Person Search Screen hand-out was briefly discussed. It currently exists in Review Module but is being added to CM Module as part of the CM Redesign. Colleen Blizard will work up the costs for this enhancement to determine availability now. The subject of name suffixes was discussed. The problem is that the suffix does not print on the Roster, so the user must make it part of the last name for it to appear. That causes problems when a person search is done on Jones, Jr. and the system cannot find it if the Jr. has been put in the suffix, with the reverse occuring if Jones is searched and the Jr. has been entered as part of the last name. System will not pull up that name unless the % is added to the last name. If the suffix would print, then the user would not have to make it part of the last name.

eRA Update

Claire reported that Digital Signature Trust Company is studying digital signature for nomination slates. Krishna Collie, Colleen Blizard, Anna Snouffer and Claire Benfer are working with the company who will send a draft document to Jim Cain OER for further consideration. Denali Associates is completing an assessment of eRA projects requested by Dr. McGowan. The company is meeting with the business area advocates and asking them for concerns, progress, problems, etc. Claire said she had discussed the issues of CM Training, lack of documentation, redesign training, and redesign documentation with the company. Also addressed was the information available on the Web - what type of features, lists of power users and other issues the CM Users Group had discussed when they were considering a Web site with Q&A and power users list. A report will be submitted to the Project Team to keep everyone on track and the process moving.

REV (RUG) Update

Kay Valeda reported that the group is working on percentiling and summary statements in IMPAC II. There have been no recent meetings.

SREA Committee Update

Caroline Grabner reported that the SREA group had its second meeting and is working on a Charter and an SOP document. Mary Nuss noted that she and Claire Benfer are working on a step-by-step voucher to upload process for the group.

Training Classes

Claire Benfer announced that there are 3 classes in August that are tailored to the different users of the CM Module. They include SREA August 30, CMO August 20 and GTA/Review August 27. Johnnie Pearson from Logicon is teaching the classes, he previously helped design power views for CM. The classes are filled.

CMO training for the President's Annual Report and the Financial Operating Plan will take place at Rockledge 2, Room 7111 on August 21 and September 14, 9-11:30 am. The August 21 class is filled.

Committee Management Bug and New Feature Report

The schedule for redesign is to start ground work summer of 2002 and begin testing January 2003. We were asked to review the report from the view point of what can wait that long and what should be addressed NOW. Immediate issues should be e-mailed to Claire Benfer and Colleen Blizard. Everyone is asked to review page 1-6 and rate the importance of each item. Colleen noted items from page 7 through the end of the report are items already being handled.

The Commons is scheduled for May 2002.

NEW BUSINESS

For the October meeting some of the issues will be duplicate members and non-published meetings situations.

TABLE TALK

Krishna announced two Critical Design Review (CDRs) on Ethnicity and WIP (work in progress) committees. Claire will be sending out an e-mail to the Institutes, stakeholders are welcome to attend.

A discussion was held regarding using the word "Availability" on the column that will note if the reviewers is deceased. Is there a better word?

The issue of ex officio salary reporting mechanism as it exists is a problem. A fake travel order and days attended must be entered in the meeting ADB voucher screen in order for the system to calculate cost. Is there a simpler way? Can the system assign a number?

Meeting was adjourned at 3:45 pm. There will be no September meeting, therefore, the next meeting will be October 10 in Rockledge 2, Room 9112/9116 from 1-4 pm.