CAAP Module -- RFA, PA Awards System

For information on other modules you can access through the Council Action and Approval Program and the NIAID Planning and Reporting System, see the CAAP and NPARS SOP.

Procedure

This module generates lists of RFAs and PAs that require funding plans, using information from SIMS. The module walks program officers through the process of generating funding plans.

Defining a funding plan is necessary every Council round for active PAs. For RFAs, one funding plan is established two weeks after the review.

If a funding plan involves co-funding from multiple sponsors, contact Contact for NIAID Staff for specialized instructions.

Program officers

• In the Create/View Funding Plan screen, select an RFA or PA from the drop-down menu and then select the Council round. If you are creating a new funding plan, enter the number of years that the plan will be funded. Click on the Create/View Funding Plan button.
• If you are creating a new funding plan, you will see the Add Sources for Funding Plan screen. The screen lists common sources of funding: division (DIV), other divisions (DIV_OTHER), end-of-year money (DIV_EOY), and shared funding from multiple sources (CO_FUNDING). To add additional sources of funding, enter their names in the blank slots. Click on the View Table button.
• The Main RFA/PA screen includes a number of grids. The Source grid in the top left corner shows funding sources. The Funding Plans for RFA/PA grid displays budget information for the fiscal year and the selected Council round. The List of Applications for RFA/PA grid in the middle contains records of all applications received for the selected RFA or PA.
• Enter the general purpose, background, and other pertinent funding information in the Comments window at the bottom of the Main RFA/PA screen.
• To assign a funding source to an application that is approved for funding, click on an entry in the Source grid and drag it to the Source column of the application record in the List of Applications grid. The record's Fund column will automatically read "PA" to signify program approval. Also, the application's recommended funding amount is automatically added to the Total This Council field in Funding Plans grid.
• Assigning the CO_FUNDING source to an application record will bring up a Co-Funding Allocations screen. Enter a dollar amount in the Allocation column. For additional instruction on assigning co-funding sources, contact Contact for NIAID Staff.
• The default recommended funding level for an approved application is 100 percent. To change the funding level, enter a percentage in the %Fund column of the application's record.
• To remove a source of funding from an application record, highlight the source entry in the record and click the Remove Selection button at the bottom of the Main RFA/PA screen.
• Rather than use this module to define funding sources, you may attach a customized Excel spreadsheet that defines funding levels for a complex RFA or PA. To do this, click on an application record and select the Create/View Spreadsheet function in the main menu. An Excel spreadsheet opens, in which you may paste your own spreadsheet. Save the spreadsheet and note the attachment in the Comments window at the bottom of the Main RFA/PA screen.
• To set a global funding level for all approved applications, enter a percentage in the Global Funding field at the bottom of the Main RFA/PA screen.
• To erase a funding plan, click the Clear Funding Plan button at the bottom of the Main RFA/PA screen.
• You may print a Funding Plan report by selecting the print function in the Reports menu.
• When you exit the module, an automatic prompt will generate an email to send to the next level of approval. Send this email to the scientific division CAAP and NPARS contacts.

Grants Management Specialists

• Click on the CAAP icon.
• Click the RFA/PA Awards System and select "Create/View" funding plan.
• Choose the RFA number and the correct Council.
• Check the fund column of the spreadsheet.
  • The letters "DA" tag a grant approved for funding. The grants management division coordinator replaces the letters with "GA," signifying grants management approval.
  • Note: If program skips a grant, they must include justification in the right hand column.
• Email the division funding group: NIAID DAITFunding, NIAID DMIDFunding, NIAID DAIDSFunding.

For more information, see GMP's CAAP (Council Action and Approval Program) and NPARS (NIAID Planning and Reporting System) SOP.