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Records Disposition Process

This website site expands upon NIH Manual Chapter 1742, Transfer, Withdrawal and Destruction of Records at the Washington National Records Center. The information in the site will explain and provide instructions for handling the materials that you no longer need to accomplish NIH business.

This site will assist you in identifying records in your office and determining their disposition. Disposition refers to the process of discarding or retaining for posterity the documentation generated during the course of work at NIH. Federal laws, rules, and regulations govern how and when records are destroyed or retained. Disposition options include immediate destruction, temporary storage in your office, transfer to a federal records center (FRC), and transfer to the National Archives and Records Administration (NARA). On this site you will find:

  • Instructions on how to implement dispositions;
  • Issues to consider before destroying records;
  • Guidelines for preparing boxes for transfer;
  • Examples of forms to be completed; and
  • Process for obtaining access to records stored at an FRC.

A color-coded, decision flowchart will guide you through each step of the process. Each webpage contains a small image of the appropriate portion of the flowchart to the left of the title that provides the context for the page in relation to the entire records disposition process. Some pages may contain a thumbnail image of the applicable portion of the flowchart to the right of the title. You can use the navigational buttons on the menu or the links on the flowchart to quickly access specific pages of interest within the website.

The sections of this website are:

Identifying Records
Implementing Dispositions
Transferring Records
Accessing Records Stored at the Records Center
End of the Lifecycle

The EPA Glossary may be used to clarify any terms included in this website that might be unfamiliar to you.

Identifying Recordsforward

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Office of Management Assessment | Management Support | Records Management
Last Updated June 13, 2007 | Contact Us

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