Emergency Requests
Records will normally be shipped from the federal records center (FRC)
to NIH within 24 hours of receipt of a request. Emergency situations
are those which pertain to audits, congressional inquiries, and Freedom
of Information Act (FOIA) requests.
If your office has an emergency request to retrieve records from an
FRC, you should complete and send/fax a copy of the Optional Form 11
(OF-11), Reference Request-Federal Records Centers, to the IC
Records Liaison. The IC Records Liaison will review the request and
forward it to the Washington National Records Center (WNRC). An emergency
request is submitted to the WNRC by fax at 301-778-1534. The following
information should be provided in the Remarks
portion the OF-11:
- Mark Urgent on the form. Specify the delivery method.
- Identify Congressional Office. The FRC will send records
directly to the congressional office requiring them. However, for
any records subject to the Privacy Act of 1974, NIH offices must ensure
that the specific disclosure to Congress is authorized before directing
the FRC to send the records to the congressional office.
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Requesting
Records—OF-11, Section I
