Calculating Final Action Date: Minutes of NIH Advisory CommitteesExample 1 Your office has several file cabinets containing minutes of NIH advisory committees. The documents date from 1970 to 2007. On January 1, 2010, you decide that these files should be removed to create more work space. You locate the records series in the 1100, General Administration section of NIH Manual Chapter 1743, Keeping and Destroying Records under category 1100-G-9, Minutes of NIH Advisory Committees. The disposition for 1100-G-9 is "Permanent. Minutes cannot be destroyed. Place in inactive file at end of fiscal year. Transfer to Federal Records Center when 10 years old. Transfer to National Archives when 30 years old." Based on these instructions, separate the records into groups of files by 10-year increments. This will help facilitate the eventual transfer to the National Archives and Records Administration (NARA). Each of these units will become an individual accession.
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National Institutes of Health
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