Transferring Records to Federal Records Centers
The National Archives and Records Administration (NARA) manages facilities that store records belonging to federal government agencies. In locations throughout the United States, these federal records centers (FRC) will store temporary and permanent records for periods as short as six months. FRCs also provide other cost-effective services [pdf] such as records retrieval and destruction.
The FRC closest to the NIH campus is the Washington National Records Center (WNRC), located in Suitland, Maryland. You should transfer your office's inactive records to this facility. Transferring the records includes the following steps:
Although federal government agencies are encouraged to use the FRC that corresponds with their geographical region, they may choose to store their records at a commercial records storage facility. However, the commercial facility must meet NARA’s standards for an agency records storage facility.