Skip navigation links
Home Identify Implement Transfer Access Final Action Site Map
placeholder image Prepare Paperwork Shipment

Flowchart summarizing text of page. Transferring Records: Transfer to Federal Records Center (FRC) Transferring Records: Preparing Records for Transfer Transferring Records: Complete SF-135 Transferring Records: Submit SF-135 and box list to NIH RMO for review and submission to FRC Transferring Records: IC arranges for accession to be delivered to FRC.  Approved SF-135 is placed in first box.  Boxes are prepared for pick-up by NIH Transportation. End of the Lifecycle: Records stored at FRC for designated period of time

Transferring Records to Federal Records Centers

After you determine the records series and implement the disposition, you may have records that need to be stored for a period of time.

The National Archives and Records Administration (NARA) manages facilities that store records belonging to federal government agencies. In locations throughout the United States, these federal records centers (FRC) will store temporary and permanent records for periods as short as six months. FRCs also provide other cost-effective services [pdf] such as records retrieval and destruction.

Washington National Records Center building

The FRC closest to the NIH campus is the Washington National Records Center (WNRC), located in Suitland, Maryland. You should transfer your office's inactive records to this facility. Transferring the records includes the following steps:

Washington National Records Center building

Although federal government agencies are encouraged to use the FRC that corresponds with their geographical region, they may choose to store their records at a commercial records storage facility. However, the commercial facility must meet NARA’s standards for an agency records storage facility.

backImplementing Disposition Using NIH Manual Chapter 1743

Preparing Records for Transferforward

Go to NIH homepage

National Institutes of Health
Office of Management Assessment | Management Support | Records Management
Last Updated May 16, 2007 | Contact Us

Go to DHHS homepage