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Each year, institutions submit a report to OLAW that includes:
A suggested Annual Report format is available on-line. Information may be provided using this format, or it may be submitted in a letter to OLAW. Either way, the Institutional Official and the IACUC Chairperson must sign the report. Reporting Noncompliance, Guide Deviations, and Suspensions
Circumstances that must be reported to OLAW by the Institutional Official, without delay, are:
Many institutions fulfill the requirement that such information be reported promptly by calling the Office of Laboratory Animal Welfare, Compliance Division, at 301-402-4371, and orally apprising OLAW of the situation. OLAW will usually ask the institution to follow up with a written letter upon resolution of the matter. OLAW guidance on reporting is published in the NIH Guide for Grants and Contracts, NOT-OD-05-034. Where to Send Reports and Assurances
Animal Welfare Assurances, annual reports, and reports of noncompliance, Guide deviations, and suspensions, should be sent to:
Office of Laboratory Animal Welfare
The institution is responsible for maintaining these records:
All records are to be kept for a minimum of three years, with the exception of records that relate directly to protocols which must be kept for the duration of the activity and for an additional three years after completion of the activity. Records documenting such activities as the provision of adequate veterinary care, training, and occupational safety, are expected to conform with the recommendations of the Guide and with commonly accepted professional standards. Go to Next Section: Glossary and Resources
Introduction || Relevant Documents || Terms and Concepts Animal Program || IACUC || Reports and Records Glossary and Resources
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