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1743 - KEEPING AND DESTROYING RECORDS
Issuing Office: OA/OMA 496-2832
Release date: 2/98


  SUBJECT INDEX

A   B    C   D   E    F   G   H    I   J   K   L    M   N
O   P   Q    R   S   T    U   V   W   X    Y   Z

Subject Item
Accountable Officers Files 1900-A-1 & 1900-A-2
Accounting

 

 

 

 

 

 

 

Administration  1900-A-7
Certification settlement  1900-A-5
Equipment 1900-C-7

Expenditure  1900-B
  Allotment 1900-B-3
  Evaluation fund  1900-B-5
  General  1900-B-1
  General ledgers  1900-B-2
  Posting and Control files 1900-B-4

GAO exceptions 1900-A-4
General fund 1900-A-6
Project control, CIT 1900-C-8

Stores Accounting  1900-C-1 to 4

 
Administrative files 1100-M-1
ALERT System 4000-E-3
Animals See also veterinary services
Architecture and Engineering Drawings and models 2600-B-2
Finding aids 2600-B-3

See also audiovisual materials, biomedical engineering, buildings

Associates Grants associates 2300-320-1
NIH associates 2300-320-10 to 13
Audiovisual materials Documentary materials 8100-A-3
Finding aids 8100-G-2
Historically significant 8100-A-1
Not historically significant 8100-A-2
Production Files 8100-A-4, 8100-G-1
Training 8100-B-3

See also architecture, biomedical engineering, graphic arts, medical arts, motion pictures, photographs, portraits, sound recordings, video recordings

Audit 1900-A-12, 2800-D-11
Awards General 2300-450-1
Incentive Awards Program 2300-450-5
Length of service and sick leave awards 2300-450-2
Letters of commendation and appreciation 2300-450-3
Lists or indexes to nominations 2300-450-4
Photographs of award ceremonies 8100-B-1
Video recordings of presentations 8100-E-7
 
Biomedical engineering and instruments Drawings 3000-D-4
Notebooks 3000-D-5
Projects 3000-D-3
Reference materials 3000-D-2
Service requests 3000-D-1
Biomedical information International agreements 1100-J-6
Biomedical information systems Contracts 2600-A-3, 8000-B-1
Indexing 8000-B-4
Specialized information services 8000-B-3
Technical subject files 8000-B-2
Biomedical resources 3000-G-H
Cooperation with other organizations 1100-J-4
Blood bank Blood sent to operating rooms 2600-C-31
Donor appointments 2600-C-32
Donor history and consent 3000-E-50
Donor history sheets 3000-E-51
Temperature charts 2600-C-30
Budget 2100-A-1 to 6
Planning 1100-C-2
Buildings  Account cards and ledgers  2600-B-1
Construction and renovation 2600-B-4
Contractors' payroll 2600-B-5
Equipment history 2600-B-7
Work request 2600-B-6

See also architecture, procurement, protection, quarters, space

 
Chemical Waste 7000-C-2
Classified information 2300-730-6
Clinical care See also data processing, nursing, nutrition, patients, pharmacy, radiology, surgery
Clinical trials See also pharmaceutical development
Committee management
Chartered Federal Advisory
Appointment documents 1100-G-5
Approval documents 1100-G-3, 4
Charters of advisory committees 1100-G-7
Data files 1100-G-2
Federal Register notices 1100-A-8
Individual committee records 1100-G-8
"NIH Public Advisory Groups" 1100-G-1
Scientific Review and Evaluation Award 1100-G-20
Scientific review meetings minutes 1100-G-9
Sound recordings of meetings 8100-F-1
Statement of financial interests 1100-G-6
Travel vouchers 1100-G-21
Video recordings of meetings 8100-E-7
Committee Management
Other Organized Groups
Administrative operations 1100-H-3
EEO Advisory Council files 1100-H-4
Minutes of meetings, CC 1100-H-5
Mission programs 1100-H-2
Sound recordings of meetings 8100-F-1
Staff meetings and other groups 1100-H-1
Video recordings of meetings 8100-E-7
Conferences and Meetings International 8000-A-9
Sound recordings of meetings 8100-F-1
Video recordings of meetings 8100-E-7
Copies  1700-C-3
Duplicates of personnel records 2300-990-3
Correspondence  Control system  1700-C-2
General  1900-C-1
Tickler, follow-up or suspense copies 1700-C-4
With the public 1700-C-1
CRISP 4000-A-3
 
Data processing Audit trail file 2800-D-11
Clinical and management systems 2800-A-3, 4
Clinical information utility 2800-A-5
Copies of documentation 2800-B-7
CIT projects and research 2800-A-1
File specifications 2800-B-3
General administrative files 2800-E-1
Indexes or tacking systems 2800-E-2
Information retrieval routines 2800-C-1
Input/source files 2800-D-3
Intermediate input/output files 2800-D-6
Output specifications 2800-B-5
Print files 2800-D-8
Publication files 2800-D-7
Punched cards 2800-D-2
Reference indexes 2800-E-3
Reformatted files 2800-D-10
Reports 2800-B-6
Requests for refunds 2800-A-2
Security back-up files 2800-D-9
Summary, sample or sub-sample files 2800-E-4
System specifications 2800-B-1
System test documentation 2800-B-2
Test data 2800-D-1
Training of users 8000-G-4
Trouble reports 2800-A-2
User guides and manuals 2800-B-4
Valid Transaction files 2800-D-4
Work files 2800-D-5
Delegations of Authority 1100-E-1
Federal Register notices 1100-A-8
Redelegation 1100-E-2
Directives IC or program level 1100-F-2
NIH 1100-F-1
Drugs See also nursing, pharmaceutical development, pharmacy
 
Emergency Operations tests 1100-I-4
Planning 1100-I-1, 2
Preparedness 1100-I-3, 1100-I-5
Reference 1100-I-6
Employee  Alcohol and drug abuse program  2300-792-6
Counseling 2300-709-1
Financial disclosure 2300-730-7
Injury and compensation 1300-B-5
Radiological records 2300-792-4
Standards of conduct 2300-730-8

See also Equal Employment Opportunity, experts, guest workers, leave, occupational medicine, payroll, personnel, time and attendance, training, travel, U.S. savings bond

Environment Environmental control 1300-B-1
Environmental review 7000-C-1
Safety management 1300-B-3
Equal Employment Opportunity Adverse action 2200-A-6, 2200-A-8
Advisory council 2200-A-7
Affirmative action plans 2200-A-1
Complaints 2200-A-3, 4
Grievances 2200-A-5
Special program 2200-A-2
Experts 2300-320-4
Extramural Program "National Trends in Health R & D Support" 1100-C-16
"Obligations to Institutes of Higher Education and Other Non-Profit Organizations" 1100-C-17
Research analysis and evaluation 1100-C-15
"Research, Research Training, Fellowships and Construction Applications and Awards File" 4000-A-4
Special projects 1100-C-14

See also ALERT, associates, biomedical resources, committee management, CRISP, fellowships, grants, IMPAC, research contracts

  
Feasibility Studies 1700-A-6

See also systems analysis
Federal Personnel Surety Bonds 1900-A-8
Federal Register Availability of grants or contracts 1100-A-6
Delegations of authority 1100-A-8
General notices 1100-A-5
Notices of meetings 1100-A-7
Organization and functions 1100-A-8
Policies or interpretations 1100-A-5
Program announcements 1100-A-5
Regulations 1100-A-4
Fellowships Fogarty Scholars-in-Residence 2300-320-7
International research 2300-320-7
Senior International Fellows 2300-320-7
Finding Aids 1100-M-6
Forms Management 1700-B-4
Freedom of Information Act  Appeals 8000-E-7
Control 8000-E-3
Implementation 8000-E-2
Records subject to request 8000-E-8
Reports 8000-E-1
Requests 8000-E-4, 5, 6
 
Gasoline Sales Tickets 1900-A-9
Gifts 1900-F-1 to 7
Gorgas Memorial Institute 1100-J-2
Grants  Appeals 4000-E-1
Associates 2300-320-1
Construction 4000-D-1, 2
Control files 4000-A-6
Correspondence and/or subject files 4000-A-5
Federal Register notices 1100-A-6
Funded grants 4000-B-1, 2
General program information 4000-A-1
Initial review 4000-B-2, 4000-C-2
Litigation 4000-E-2
NRSA payback 4000-B-4
Progress reports 4000-B-3
Unfunded grants 4000-C-1, 2

See also: CRISP, extramural program, IMPAC

Graphic arts 8100-C-1 to 7

See also architecture, audio-visual materials, biomedical engineering, medical arts, portraits

Guest Workers 2300-320-3
Historical materials 8000-A-11
Audio-visual materials 8100-A-1
Legislative history 1100-A-1
Oral history recordings 8100-F-11
  
IMPAC 4000-A-2
Information Bibliographies, check lists and indexes 8000-A-7
Daily press service teletype news 8000-A-6
Formal releases and publications 8000-A-1
NIH Basic Data Book, fiscal history data, bibliographies and biographies of NIH Directors 8000-A-2
Requests 8000-A-8
Speeches, presentations, reports and compilations 8000-A-3

See also biomedical information, data processing, Freedom of Information Act, Federal Register, library, Privacy Act, project clearance, publications

International activities  International agreements 1100-J-1
Biomedical information agreements 1100-J-6
Conferences and meetings 8000-A-9
Exchange program 2300-320-5, 6
Fellows 2300-320-7
Gorgas Memorial Institute 1100-J-2
Research agreements 1100-J-1
Special foreign currency program 1100-J-3
Visiting Program 2300-320-2
Isotopes See Radiation Safety
 
Labor  Arbitration 2300-711-2
Negotiated agreements 2300-711-3
Management relations 2300-711-1
Laboratories Instrument maintenance 3000-F-2
Logs and other working papers 3000-F-3
Quality control 3000-F-1

See also biomedical engineering, media, radiation, veterinary services

Leave Application 1900-D-9
Data 1900-D-8
Record 1900-D-9
Legislation  Proposals 1100-A-2
Highlights, summaries 1100-A-3
History 1100-A-1
Library Bibliographic services 1100-J-7
Borrower sign-out logs 8000-D-7
Correspondence with the public 8000-D-10
Interlibrary loan requests 8000-D-9
Library serial records 8000-D-11
Operations 8000-D-2
Program correspondence 8000-D-1
Reader registration 8000-D-4, 5
Reader request forms 8000-D-6
Statistical reports 8000-D-3
Transaction history 8000-D-8
Translating services 8000-D-12

See also biomedical information, information, patients, training

 
Mail Delivery control 1700-D-10
Messenger service 1700-D-1
Postal irregularities 1700-D-12
Postal records 1700-D-9
Mailing Lists 1700-E-5
Management analysis 1700-A-1
Project control 1700-A-5
Reports 1700-A-1
Working papers 1700-A-1

See also feasibility studies, OMB Circular A-76, operations management, program analysis, systems analysis

Media Formulas 3000-F-11
Preparation 3000-F-10
Medical arts and photography Medical taping record sheets 3000-A-4
Photographic materials 3000-A-2
Slides and other visual materials 3000-A-1
Video tapes of medical research 3000-A-3

See also audiovisual materials

Medical records See also nutrition, occupational medicine, patients, pharmacy, radiology, surgery
Meetings Concerning mission programs 1100-H-2
International conferences and meetings 8000-A-9
Sound recordings of meetings 8100-F-1
Video recordings of meetings 8100-E-7

See also committee management

Motion pictures Agency programs 8100-D-10
Documentary footage 8100-D-11
Duplicates 8100-D-13
Entertainment and recreation 8100-D-2
Films for public distribution 8100-D-5
News releases and information reports 8100-D-6
Produced under grant 8100-D-9
Public service announcements 8100-D-7
Scientific, medical or engineering 8100-D-4
Stock footage, out takes and trims 8100-D-12
Surveillance 8100-D-3
Training 8100-D-1, 8100-D-8

See also audiovisual materials

Motor Vehicle Accident 2600-D-5
Correspondence 2600-D-1
Cost 2600-D-3
Operation 2600-D-7
Operation and maintenance 2600-D-2
Release 2600-D-6
Report 2600-D-4
 
NIH Associates Program 2300-320-10 to 13
Non-employee Compensation 1900-E-1 to 6
Nursing Administrative reports 3000-E-71
Daily nursing service reports 3000-E-72
Incident and accidents 3000-E-75
Nursing unit reports 3000-E-74
Patient care audit 3000-E-73
Pharmaceutical items 2600-C-45
Nutrition Census records 2600-C-18
Central kitchen issues 2600-C-10
Emergency cash orders 2600-C-14
Food prices 2600-C-16
Inpatient cards 2600-C-20
Monthly meat inventories 2600-C-13
Outpatient cards 2600-C-21
Patient meal census 2600-C-11
Physical inventories 2600-C-12
Physicians' dietary orders 2600-C-19
Procurement 2600-C-1
Small equipment requisitions 2600-C-17
Special event orders 2600-C-22
Telephone charge orders 2600-C-15
 
Occupational Medicine Health unit control file 2300-792-2
Individual employee case file 2300-792-3
Individual health record 2300-792-1
Statistical summaries 2300-792-5
OMB Circular A-76 1700-A-7 to 9
Operations Management System 1700-A-3
Organization and Functions 1100-D-1
Organization charts 1100-D-2
Federal Register notices 1100-A-8
 
Patents and inventions Experimental and statistical data 1100-L-1
Patient emergency fund 1900-F-6
Patients Admission 3000-E-22
Blood data 3000-E-36
Diagnostic radiology 3000-E-26, 27
General patient activities 3000-E-81
Intake-output 3000-E-33
Isotope data 1300-B-11, 3000-E-31
Library cards 3000-E-82
Medical records 3000-E-22
Nuclear medicine patients 3000-E-29
Outpatient schedules 3000-E-80
Panel sheets 3000-E-37
Patient reports 3000-E-24, 25
Pre-admission 3000-E-20
Radionucleide scans 3000-E-28, 3000-E-30
Rehabilitation 3000-E-38
Requests for medical records 3000-E-23
Social work 3000-E-39
Spiritual Ministry 3000-E-40
Surgery 3000-E-34, 35
Temperature, pulse and respiration 3000-E-32
Travel and transportation 3000-E-41

See also nursing, nutrition, pharmacy, surgery.

Payroll Administrative reports 1900-D-22
Allotments 1900-D-15
Budget authorization 1900-D-22
Change 1900-D-23
Correspondence 1900-D-24
Fiscal schedule 1900-D-22
Individual accounts 1900-D-1
Insurance deduction 1900-D-15
Levy and garnishment 1900-D-22
Notification of personnel action 1900-D-23
Retirement 1900-D-28
Tax 1900-D-13

See also leave, U.S. savings bond

Personnel Administration 2300-200-1
Adverse action 2300-750-1
Applications for employment 2300-293-3
Certificates of eligibles 2300-330-2
Complaints, inquiries and debts 2300-990-4
Duplicates 2300-990-3
Employee correspondence and forms 2300-990-1
Interview records 2300-330-3
Investigations 2300-293-5
Grievance 2300-750-2
Merit promotion 2300-355-1
Notification of personnel action 2300-330-6
Offers of employment 2300-330-1
Official Personnel Folders 2300-293-1
Operations statistics 2300-200-2
Pending personnel actions 2300-330-5
Performance 2300-430-2
Performance Rating Board 2300-430-1
Retention registers 2300-330-4
Service record 2300-300-1, 2
Special employment program 2300-300-3
Suitability or qualifications 2300-730-1
Supervisor's files 2300-990-2
Temporary employees 2300-293-2

See also awards, employees, experts, guest workers, labor, leave, position classification, training, travel

Pharmaceutical development Drug release 3000-H-1
Investigational drugs 3000-H-4
Pyrogen tests 3000-H-2
Tally records 3000-H-5
Testing of developmental drugs 3000-H-3
Pharmacy Bulk compounding 2600-C-43
Doctors' orders 2600-C-41, 42
Narcotics and hypnotics 2600-C-46
Photographs 8100-B-6
Award ceremonies, social events 8100-B-1
Identification or passport 8100-B-2
Other 8100-B-4-I

See also Audiovisual materials, medical arts

Physicians' credentials 2300-293-4
Policy 1100-B-1
Clinical Center 1100-B-2
Federal Register notices 1100-A-5

See also directives

Portraits 8100-B-5
Position Classification  Appeals 2300-500-5
Position descriptions 2300-500-3
Position identification strips 2300-500-6
Standards 2300-500-1, 2
Survey 2300-500-4
Printing Administrative Controls 1700-E-4
Correspondence 1700-E-2
Internal management 1700-E-7
JCP reports 1700-E-6
Projects 1700-E-3 
Public Printer 2600-A-8
Privacy Act Accounting of disclosure 8000-F-4
Appeals 8000-F-11
Control 8000-F-5
Implementation 8000-F-3
Records requested 8000-F-1
Reports 8000-F-2
Requests for access 8000-F-6 to 8
Requests to amend records 8000-F-9, 10
Procurement Bids and proposals 2600-A-7
Contingent or other fees 2600-A-13
Contract appeals 2600-A-12
Correspondence 2600-A-1
Procurement 2600-A-4, 5
Requisitions 2600-A-9, 10
Real property 2600-A-2
Tax exemption 2600-A-6
Telephone statements and toll slips 2600-A-11
Program Analysis, IC 1100-C-12
Analysis, NIH 1100-C-10
Operations, NIH 1100-C-2
Federal Register program announcements 1100-A-5
Planning, IC 1100-C-3
Planning, NIH NIH 1100-C-2
Reports on major programs 1100-C-11

See also Extramural Program.

Project clearance 1100-C-13
Property Disposal 2600-F-2, 2600-F-4
Excess 2600-F-3, 5
Inventory 2600-C-2
Loss or theft 1300-C-8
Pass 1300-C-5
Real 2600-F-7
Supply management 2600-C-1
Surplus 2600-F-1, 2600-F-6

See also buildings, environment, equipment, expenditure, procurement, protection, quarters, stores

Protection and Security
Credentials and identification 1300-C-14
Facilities 1300-C-2, 3, 1300-C-11
Fires, explosions and accidents 1300-C-4
Guard assignment 1300-C-6
Key accountability 1300-C-9
Management 1300-C-1
Police 1300-C-7, 1300-C-12, 13
Surveillance films and recordings 8100-D-3, 8100-E-5
Visitor control 1300-C-10

See also emergency, environment, radiation safety

Publications 8000-A-4
Background materials 8000-A-5
Requests for 8000-A-8
Stocks 1700-E-1

See also information, research

 
Quarters 1300-D-1 to 6
 
Radiation Safety Disposal of radioactive waste 1300-B-14
Exposure 1300-B-9, 10
Isotopes 1300-B-12
Radiation safety training 8000-G-5
Radioactive Survey 1300-B-7
Training records 1300-B-8
Transfer of radioactive material 1300-B-13
Radiology  Employee 2300-792-4
Patient 3000-E-26, 27
Records Management 1700-B-3
Disposition 1700-B-1
Holdings 1700-B-2
Regulations Federal Register announcements 1100-A-4
Reports Control 1700-B-5
Research  Controlled agents 7000-B-1
End products 3000-G-4
Experimental and statistical data 3000-G-3
International agreements 1100-J-1
Planning and development 3000-G-1
Protocols 3000-G-2
Publications and reports 3000-G-4

See also biomedical engineering, laboratories, medical arts, motion pictures, pharmaceutical development, project clearance, radiation safety, research subjects, veterinary services, video recordings, volunteers

Research contracts Federal Register notices 1100-A-6
Project Officers' files 6000-B-1

See also procurement

Research subjects protection Assurance 7000-A-1 to 3
Inquiries and complaints 7000-A-5
Institutions in compliance 7000-A-4
Site visits 7000-A-6 Safety

See emergency, environment, protection, radiation safety

 
Safety 1300-B-1 to 3
Schedules of daily activities 1100-M-2
Security Clearance 2300-730-2 to 4
Violation 2300-730-5
Sound recordings Appearances by top officials 8100-F-14
Daily or spot news 8100-F-5
Dictation 8100-F-2
Documentary 8100-F-15
Duplicates 8100-F-16
Internal management news 8100-F-9
Library recordings 8100-F-4
Meetings 8100-F-1, 8100-F-10
News releases 8100-F-7
Oral history 8100-F-11
Pre-mix elements 8100-F-3
Produced under grant 8100-F-12
Public service announcements 8100-F-8
Radio programs 8100-F-6
Related to agency programs 8100-F-13
Speeches 8100-F-10

See also Audiovisual materials

Space management 1300-A-1 to 2
Stores Accounting 1900-C-1 to 4
Supply management 2600-C-1
Surgery 3000-E-76 to 79
Suspense files 1100-M-3
Systems analysis 1700-A-6
 
Technology Transfer Agreements 1100-L-11
Telecommunications Agreements for services 1700-D-6
Correspondence 1700-D-2
General 1700-D-3
Operations 1700-D-7
Reference vouchers 1700-D-5
Statistical reports 1700-D-4
Telegrams 1900-A-11
Telephone Directory 1700-D-13
Summaries 1700-D-8
Telephone statements and toll slips 1900-A-10, 2600-A-11
Time and Attendance 1900-D-7 to 9
Training 8000-G-7
Background and working papers 8000-G-8
Clinical Center 8000-G-1
Computer users 8000-G-4
Employees 2300-410-2
Manuals, syllabi, textbooks 8000-G-6
Motion pictures 8100-D-1, 8100-D-8
NLM Library Associates 8000-G-2
On-Line bibliographic systems 8000-G-3
Radiation safety 8000-G-5
Video recordings 8100-E-1, 8100-E-4
Transitory Files 1100-M-4
Travel and Transportation 1500-A-3
Lost or damaged shipments 1500-A-4
Passenger 1500-A-1, 2
Patient 3000-E-41

See also committee management

 
U.S. Savings Bond Authorization 1900-D-14
Purchase 1900-D-14
Receipt and transmittal 1900-D-14
Registration 1900-D-14
 
Veterinary services Animal care and maintenance 3000-C-13
Animal disease investigation 3000-C-4
Animal health certificates 3000-C-5
Animal inventory adjustment 3000-C-11
Animal production 3000-C-3
Animal research project data 3000-C-1
Disposition of animals 3000-C-12
Experiment protocols 3000-C-10
Pedigree history 3000-C-7
Requests for animals 3000-C-2
Rodents 3000-C-6
Surgery 3000-C-8, 9
Video recordings Appearances by top officials 8100-E-16
Documentary 8100-E-17
Duplicates 8100-E-18
Entertainment and recreation 8100-E-2
For public distribution 8100-E-8
Internal news or information 8100-E-12
Meetings and award presentations 8100-E-7
News releases or information reports 8100-E-9
Produced under grant 8100-E-14
Public meetings or speeches 8100-E-13
Public service announcements 8100-E-10
Rehearsal or practice tapes 8100-E-3
Related to agency programs 8100-E-15
Scientific, medical or engineering 8100-E-6
Surveillance 8100-E-5
Training 8100-E-1, 8100-E-4, 8100-E-11

See also Audiovisual materials

Visiting Program 2300-320-2
Visitors Program 8000-A-10
Volunteers Normal 3000-E-61, 62
Sponsoring agency files 1100-J-5
Volunteer services 3000-E-90, 91

 

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