| Frequently Asked Questions
I have to treat my e-mail as government "records,"
and if so, how?
Under certain circumstances e-mails created
or received by an employee must be treated as government
records, and, as such, managed and disposed of according
to applicable Federal law, regulation, and policy.
In making decisions in this regard, employees should
use the same judgment they use when determining whether
hardcopy materials, e.g., memos, letters, reports,
etc., merit the status of "record". When messages
being exchanged on e-mail merit such status the e-mail
must be printed out and filed with related records
in the official files of the employee's organization.
When filing e-mails that merit the status of "records"
it is essential to include in the hardcopy file
both the message in the body of the e-mail as well
as it's attachments and transmission data. The transmission
data includes "header" - who sent the message, the
addressees and any other recipients, and when it
was sent. This information must be appended to the
Click here for more FAQs concerning email records.
What is the cost to store records at the Washington
National Records Center (WNRC)?
For fiscal year 2008, the cost is $3.45
per cubic foot.
How do I handle mail from a records management point of view?
See NARA website for further information.
I think the records I have may be of historical significance. What should I do?
Please visit the NIH History Office website at: http://history.nih.gov/.