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EXECUTIVE SUMMARY:
During the period October 1, 1996 through September 30, 2002 the Commonwealth of Virginia Department of Social Services (DSS) recovered $3,431,869 in Aid to Families with Dependent Children (AFDC) overpayments and was required to refund federal financial participation of $1,762,951. We confirmed that DSS refunded $541,457 in accordance with federal requirements and did not remit $769,092 to the Department of Health and Human Services, Administration for Children and Families (ACF). We found that four additional refunds totaling $452,402 that the DSS attempted to make were never recorded by ACF because the refund form was inadvertently included by DSS as part of a statistical package and was not processed by ACF. We recommend that DSS: (1) refund the un-remitted federal share of $769,092 to ACF, (2) notify ACF of the attempted refunds totaling $452,402 that were never recorded and resubmit, if necessary, amended documentation as directed by ACF, and (3) continue to refund quarterly collected AFDC overpayments as required by federal regulations.