Notice Number: NOT-OD-07-060

Key Dates
Release Date: April 11, 2007

Issued by
National Institutes of Health (NIH), (http://www.nih.gov/)

NIH announces the revision of the Notice of Grant Award Letter, now known as the Notice of Award Letter (NoA).  The revised NoA has several enhancements and a new look and feel.  This NoA gives NIH the flexibility to make changes as needed and issue the NoA in PDF format resulting in a more user / reader friendly document. Listed below are the most notable enhancements. NIH will start to issue the revised NoA effective April 13, 2007. 

With the revision of the NoA, NIH strongly encourages all award recipients to become e-mail enabled to allow for the electronic transmission of the NoA.  An institution can easily become e-mail enabled when registering the prospective institution or organization in the eRA Commons hosted by the NIH.  Registering in the eRA Commons also allows faculty and staff to take advantage of the electronic submission and retrieval of grant information. Only an individual with signatory authority for the institution or organization in grant-related matters can register an institution.

To register in the eRA Commons, open the NIH eRA Commons homepage and click on the Grantee Organization Registration link. Follow the step-by-step instructions. The institution is registered when the information is completed, submitted (by pressing the Submit button) and confirmed by the NIH. 

For those institutions already registered in the Commons, if not already e-mail enabled, an authorized official can edit the Institutional Profile to include the appropriate e-mail address in the NGA e-mail field.  Changes to this address can be managed here as well. 

Notable Enhancements:
(New) PDF Attachment:  The revised NoA will be attached to an email in PDF format instead of being part of the text of the email; moving to the PDF format eliminates the excessive “white space” within the NoA. This helps to reduce the number of pages of the NoA.  Below are a sample of data items that will be displayed in the header and the text of the email.

Header:
From: ERA Notify (NIH/OD)
Sent:  day mo/dd/yr  07:00 PM
To:  Business Official
Subject: NoA: 1 R01 XX012345-01 PI: Jones, T
Attachment: NoA PDF

E-mail text:
Grant Number:  1 R01 XX012345-01
Principal Investigator:  Jones, T
Project Title:  Community Health Research
Institution:  University of XYZ
CFDA: 93.000
OC: 4000
PCC:  GBGD
Grants Management Officer:  Jamison, J Joana
Program Official:  Parker, Peter
Grants Specialist: Jay, Mary

(New) First Page:  In accordance with the NIH Public Access Policy, http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-022.html, a paragraph has been included to encourage award recipients to submit published publications to PubMed Central (PMC).

(Updated) Section I – Award Data:  This section has been revised to include a new data table and to reflect existing data in structured tables.  Specifically:

• (New feature) Summary Total Federal Award Amount Year table – When more than one award action is issued in a budget period (e.g., administrative supplement through a separate award), a table will appear when the parent award is revised.  This table will list each award transaction separately (parent and supplement) and provide the total cumulative amount of federal funds awarded in the current budget period as shown in the example below. 
  

• (Revised) Summary Total For All Years – Previously this section provided total costs commitments for the future years, but only for the award being issued.  This section is now revised to provide a table reflecting the recommended total costs for the award being issued as well as the cumulative total costs.  The cumulative costs figures will include all supplement award actions issued for a particular budget year as reflected in the example below.

(Updated) Section IV – Spreadsheet Summary:  The categorical budget data is now reflected in table format.

Inquiries

Inquiries about a specific Notice of Award should be directed to the assigned Grants Specialist listed on the NoA.  General inquires about these changes to the NoA may be directed to:

Division of Grants Policy
Office of Policy for Extramural Research Administration
National Institutes of Health
6705 Rockledge Drive, Suite 350
Bethesda, MD 20892
Telephone: (301) 435-0938
FAX: (301) 435-3059
Email: GrantsPolicy@od.nih.gov

Weekly TOC for this Announcement
NIH Funding Opportunities and Notices

	Office of Extramural Research (OER)			National Institutes of Health (NIH) 9000 Rockville Pike Bethesda, Maryland 20892			Department of Health and Human Services (HHS)
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